Records Manager Jobs in Portland, OR (NOW HIRING)

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.
Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.
Job Type:
Regular
Pay Range:
$76,257.12 - $92,656.92 Salary
Department:
District Attorney
FLSA Exemption Status:
Exempt
About the Opportunity:
As the Supervisor of the Records & Analytics Support Team, you will lead staff who advance the DA's Office data-driven approach through complex data entry and electronic record maintenance while ensuring the accuracy and integrity of criminal justice data. In this supervisory role, you will guide employees through complex administrative and case related processes, coordinate with cross-agency partners, and serve as a primary point of contact for police records units throughout Washington County, the Portland Metropolitan Area, and key Circuit Court personnel.
The supervisor position is primarily responsible for the following duties and others, as assigned by the unit manager:
Team Leadership & Administration
• Assign, oversee, and ensure timely, accurate completion of case intake, data entry, data tracking codes, and distribution of court documents and notices
• Provide staff performance feedback, development opportunities, and conduct performance evaluations
• Coordinate hiring, onboarding, and disciplinary activities
• Establish team schedules and priority alignment to ensure time-sensitive deadlines are met
Data Oversight & Quality Assurance
• Coordinate with the unit manager to ensure uniform and consistent data tracking
• Oversee implementation of quality assurance procedures and troubleshooting protocols
• Advise team members on how to interpret criminal justice data consistent with Analytics Team data tracking requirements
Interagency Communication & Training
• Train and mentor team members and assisting in the development of team policies and procedures
• Serve as a liaison with prosecutors, law enforcement, courts, and justice system partners
Ideal Knowledge, Skills, and Abilities (KSAs):
• Exercise strong leadership skills through clear and consistent communication, effective conflict resolution, and supportive staff development while maintaining a collaborative environment
• Research, understand, and apply rules and procedures for federal, state, appellate courts, and various administrative entities as well as department policies and procedures
• Apply advanced analytical and critical thinking skills in a fast-paced, high stress environment
• Identify complex problems and review related information to develop and evaluate options and implement solutions
• Adapt quickly to shifting priorities by multi-tasking and re-prioritize work while managing multiple deadlines effectively
• Excellent written and verbal communication, including business professional writing standards used in formal and semi-formal communications
• Employ principles of sound business communication and correct English usage, including spelling, grammar, and punctuation
• Maintain CJIS compliance by exercising strong discretion in handling sensitive records
To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Legal Administrative Supervisor
Minimum Qualifications
Education and Experience:

• Bachelor's degree; AND five (5) years of progressively responsible legal administrative experience; AND one (1) year of supervision/lead work. OR

• Associate degree or Paralegal Certificate; AND seven (7) years of progressively responsible legal administrative experience; AND one (1) year of supervision/lead work. OR

• High school diploma; AND nine (9) years of progressively responsible legal administrative experience; AND one (1) year of supervision/lead work.

Preferred Qualifications:

• Experience working for a public agency providing legal administrative services or analytics support in a supervisory or leadership role.

Additional Requirements

• Must pass a background check.

• Must obtain Criminal Justice Information Services (CJIS) Certification within 30 days of employment

Selection Process:
You can review our standard selection process here.
Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.
Veterans' Preference:
If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application:
You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.
Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.
Questions?
Recruiter:
Brighton Bohnenkamp
Email Address:
Brighton_Bohnenkamp@washingtoncountyor.gov