Records Manager Jobs in Springfield, OR (NOW HIRING)

About the Position Every election matters. Every ballot matters. Every voter deserves confidence that the process is accurate, secure, transparent, and fair.

Lane County is seeking an experienced election professional to serve as our next Elections & Recording Manager. Reporting directly to the County Clerk, this leadership role oversees the daily operations of one of Oregon's largest county election and recording offices, serving more than 300,000 registered voters in a 100% vote-by-mail environment. This is more than an operations role—it's an opportunity to help safeguard one of our community's most important public institutions while leading a talented team dedicated to exceptional public service.

As the Elections & Recording Manager, you will oversee the administration of all federal, state, and local elections while ensuring compliance with Oregon election law and maintaining the integrity, security, and transparency of every step of the election process. In addition, you will lead the County's Recording program, which maintains official public records and provides a variety of essential services to the public. What You'll Lead You will provide leadership for a wide range of statutory and public-facing services, including: Administration of all Federal, State, and local elections Maintenance of voter registration for more than 300,000 registered voters Recording, indexing, and preservation of official real property records Marriage licenses, domestic partnerships, and civil ceremonies Property Value Appeals Board administration County Archives program oversight Budget development and fiscal management Continuous process improvement and operational excellence Collaboration with elected officials, state agencies, community partners, and the public The Leader We're Looking For We're looking for someone who understands that elections are built on public trust.

The successful candidate is an experienced elections leader who brings deep technical knowledge, sound judgment, and calm decision-making under pressure. You lead with integrity, value transparency, and understand the importance of accuracy in every detail. You enjoy building strong teams, developing staff, improving processes, and delivering outstanding customer service.

You are equally comfortable interpreting complex election law, managing high-profile election cycles, presenting information to elected officials, responding to public questions, and leading a department through the demanding pace of election administration. Whether preparing for Election Day or managing the County's official public records, you recognize that your work directly supports democracy and the public's confidence in local government. If you're passionate about public service and ready to help lead one of Oregon's premier election offices, we'd love to hear from you.

About the Division Lane County Elections is a division of the County Clerk’s office and is charged with voter registration and administration of Federal, State, and Local elections within Lane County. The Elections team is committed to conducting Fair, Accessible, Secure, Transparent, Equitable, and Reliable (F.A.S.T.E.R.) Elections. Schedule: Monday - Friday; 8:00am - 5:00pm.

Overtime as needed to ensure election operations run smoothly. *This is a non-represented position* Training Experience: Nine years of education and/or experience in elections oversight, government recordkeeping, public or business administration, or similar, including three years of experience in a supervisory, management, or leadership role and two years of experience in elections oversight; or a combination sufficient to successfully perform the essential duties of the position. Licensing Requirements: Oregon Driver’s License; Professional licensure or certification related to the area assigned.

Special Requirements: Please upload a CV or resume. Notes: Background check is required. Oregon driver license required at time of appointment.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Elections & Recording Manager Selection Process Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.

All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County.

To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play. Veteran Preference Information