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Medical Records Indexing Jobs in Oregon (NOW HIRING)

Women's Care

Medical Records Specialist

Springfield, OR · On-site

$18.86 - $22.72/hr

Scans and indexes documents into the EHR. Notifies supervisor of duplicate charts. * Processes internal and external requests for copies of medical records in a timely manner. * Maintains storage and ...

Women's Care

Medical Records Specialist

Springfield, OR

$18.86 - $22.72/hr

Scans and indexes documents into the EHR. Notifies supervisor of duplicate charts. * Processes internal and external requests for copies of medical records in a timely manner. * Maintains storage and ...

Stcharles

Medical Records Technician

Bend, OR · On-site

$20.88 - $27.14/hr

Medical Records Technician REPORTS TO POSITION: Clinic Supervisor/Manager DEPARTMENT: St. Charles ... Oversees the accurate prepping, scanning, and indexing process of patient records and information ...

Salem Clinic

Records Specialist I

Salem, OR · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential medical records in an organized manner. Records Specialist I are responsible for basic scanning and indexing of records, answering phones, retrieving electronic records ...

Cedars-Sinai Park

Medical Records LPN

Portland, OR · On-site

$27.75 - $37.75/hr

Medical Records LPN Cedar Sinai Park-Robison Jewish Health Center / Portland, OR Job Summary Cedar ... Maintain the master patient census and resident master index. Auditing & Compliance * Conduct ...

Salem Clinic PC

Records Specialist I

Salem, OR · On-site

$18.88 - $24.20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential medical records in an organized manner. Records Specialist I are responsible for basic scanning and indexing of records, answering phones, retrieving electronic records ...

Cedar Sinai Park

Medical Records LPN

Portland, OR · On-site

$27.75 - $37.75/hr

Medical Records LPN Cedar Sinai Park-Robison Jewish Health Center / Portland, OR Job Summary Cedar ... Maintain the master patient census and resident master index. Auditing & Compliance * Conduct ...

Cedars-Sinai Park

Medical Records LPN

Portland, OR · On-site

$27.25 - $37/hr

Medical Records LPN Cedar Sinai Park-Robison Jewish Health Center / Portland, OR Job Summary Cedar ... Maintain the master patient census and resident master index. Auditing & Compliance * Conduct ...

Scribe-X

Medical Assistant

Milwaukie, OR

$18.25 - $23.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scans and indexes documentation into medical records according to Clinic standard protocols and procedures. * Receives, documents, and routes messages to appropriate clinical staff, including ...

Scribe-X

Medical Assistant

Oregon City, OR

$19 - $24.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scans and indexes documentation into medical records according to Clinic standard protocols and procedures. * Receives, documents, and routes messages to appropriate clinical staff, including ...

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Medical Records Indexing information

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

What are some common challenges faced in a medical records indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

Are medical records indexing specialists in demand?

Medical records indexing specialists are in steady demand due to the ongoing need for accurate and organized healthcare documentation. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a valuable position in healthcare administration. Employment opportunities are expected to grow as healthcare data management becomes increasingly important.

What are the key skills and qualifications needed to thrive as a medical records indexing specialist?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.

What are popular job titles related to Medical Records Indexing jobs in Oregon?

For Medical Records Indexing jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Medical Records Indexing jobs in Oregon look for?

The top searched job categories for Medical Records Indexing jobs in Oregon are:

What cities in Oregon are hiring for Medical Records Indexing jobs?

Cities in Oregon with the most Medical Records Indexing job openings:

Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 16% Part Time, 6% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Medical Records Specialist

Women's Care

Springfield, OR • On-site

$18.86 - $22.72/hr

Other

Re-posted 20 hours ago

Job description

Medical Records Specialist

Are you the kind of person who finds satisfaction in a perfectly organized chart? Do you believe that accuracy isn't just important—it's essential? If you thrive behind the scenes while making a meaningful impact on patient care, we'd love to meet you. Our Maternal-Fetal Medicine team is looking for a Medical Records Specialist who understands that timely, accurate medical records are a vital part of caring for women and families experiencing high-risk pregnancies. While you may not be in the exam room, your work helps ensure our providers have the information they need to deliver exceptional care.

This is a full-time opportunity working on-site at our Maternal Fetal Medicine Clinic in Springfield, Oregon. The position has an expectation of 40hrs per week (Monday - Friday) and we are proud to offer a great benefits package. Our Medical Records Specialist recruiting pay range is $18.86 - $22.72.

What will you do:

  • Accurately sorts medical record documents received daily; scans and indexes materials accordingly, in a timely manner and within established guidelines; ensuring the proper disposition of documents.
  • Scans and indexes documents into the EHR. Notifies supervisor of duplicate charts.
  • Processes internal and external requests for copies of medical records in a timely manner.
  • Maintains storage and retention of paper charts.

What do you need to bring to the role:

  • High School Diploma or GED equivalent.
  • One year of medical records experience required.

Competencies that matter to us:

Business Effectiveness: Strong organizational skills with a high level of attention to detail and a medical terminology background.

Personal Effectiveness: Strong personal work habits with a high level of accountability and self-management skills that enable desired outcomes. Easily able to adapt and maintain composure, effective at time priority and management, and able to respond to feedback constructively.

Interpersonal Effectiveness: Strong communication skills, a teamwork mindset, and well-developed interpersonal capabilities that enable successful interactions with others. Engages well with the team/patients through respectful and inclusive conduct.

About Women's Care:

Women's Care was founded in 1988 and is Lane County's oldest independent physician group specializing in women's health. We have six clinic locations within Lane County and hold ourselves to the highest possible standard of care delivery through compassion, respect, and professionalism. Women's Care takes care of all patients, from adolescence to menopause, and is one of the area's strongest advocates for women's health.

Women's Care is an equal opportunity employer.

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