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Medical Records Indexing Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Butte County

Medical Records Supervisor

Oroville, CA · On-site

$54K - $73K/yr

... the medical records indexing system. Types correspondence, reports, forms, and specialized ... documents related to the functions of the organizational unit to which assigned from drafts, notes ...

Ho-Chunk, Inc.

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

TEKsystems

Medical Records Clerk

Rochester, NY

$18.50/hr

Job Responsibilities: • Go to sites with team and collect paper medical record charts for indexing. • Once looking through paper charts, determine if falls under destruction category or able to ...

Robert Half

Medical Records Clerk

Newark, DE · On-site

$17/hr

... index, and electronically file patient records and other medical documents in accordance with office procedures. • Prepare, complete, and track disability paperwork while maintaining accurate ...

New

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

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Medical Records Indexing information

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How much do medical records indexing jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for medical records indexing in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent and familiarity with medical terminology and health information systems. Strong organizational skills, attention to detail, and basic computer proficiency are also important; some positions may require certification in health information management or related fields.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

What are some common challenges faced in a Medical Records Indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

What is a medical records indexer?

A medical records indexer is a professional responsible for organizing and categorizing patient records to ensure accurate and efficient retrieval. They typically work with electronic health record (EHR) systems and require attention to detail and knowledge of medical terminology. This role supports healthcare providers in maintaining organized and accessible patient information.

What are the key skills and qualifications needed to thrive as a Medical Records Indexing Specialist, and why are they important?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.

How much does a Cehrs make?

A Certified Electronic Health Records Specialist (CEHRS) typically earns between $35,000 and $55,000 annually, depending on experience, location, and employer. In medical records indexing roles, certifications like CEHRS can enhance job prospects and salary potential, especially in healthcare settings that utilize electronic health records systems.

What are the 5 C's of medical records?

The 5 C's of medical records are Completeness, Consistency, Clarity, Correctness, and Confidentiality. These principles ensure accurate, reliable, and secure documentation, which is essential for medical records indexing roles. Maintaining these standards helps healthcare providers deliver quality care and comply with legal requirements.
More about Medical Records Indexing jobs
What cities are hiring for Medical Records Indexing jobs? Cities with the most Medical Records Indexing job openings:
What states have the most Medical Records Indexing jobs? States with the most job openings for Medical Records Indexing jobs include:
What job categories do people searching Medical Records Indexing jobs look for? The top searched job categories for Medical Records Indexing jobs are:
Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in the United States as of July 2026, with employment types broken down into 48% Locum Tenens, 46% Full Time, 3% Part Time, 2% Contract, and 1% Summer. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution, with an average salary of $37,743 per year, or $18.1 per hour.
Medical Records Indexer

Medical Records Indexer

Aptive

Spokane, WA • Remote

$37K - $51K/yr

Full-time

Posted 11 days ago

Aptive Environmental rating

5.6

Company rating: 5.6 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

29th of 34 rated pest control companies

Job description

Job Title: Medical Records Indexer

Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205

Period of Performance: Base year 07/15/2026 - 07/14/2027, with four one-year option periods through 07/14/2031

Shift Schedule: Remote position; contractor may work any hours desired within compliance requirements.

Position Description: 

The Mann-Grandstaff VA Medical Center (VAMC) has a requirement for indexing of medical and administrative active record files into the Cerner/Oracle Electronic Health Record system. The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within the 12-month base period of performance. Accuracy is paramount, and the Indexer must maintain strict adherence to VA national policy, local VAMC policy, and applicable federal regulations governing indexing of protected health information.


  • Accurately attach images to the appropriate electronic health record elements.
  • Verify that images are uploaded correctly and are legible for viewing.
  • Locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record.
  • Index documents within the correct section, note title, date of service, and visit location.
  • Perform 100% internal QA on all work before submission.
  • Maintain indexing productivity of at least 15 administrative documents per hour and 10 NVCC/Fee (Non-VA Care) documents per hour.
  • Achieve a minimum 96% indexing accuracy rate per month.
  • Report all errors or discrepancies to the HIMS Supervisor or designee immediately upon discovery, regardless of error ownership.
  • Work with Health Information Management Section (HIMS) staff and management to determine workflow that best meets the needs of Mann-Grandstaff VAMC without interfering with day-to-day HIM operations.
  • Work with HIMS staff to establish how folders needed by HIMS staff will be accessed while 'in process' during indexing and delete reviewed documents from the W drive after QA is conducted.
  • Strictly follow VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures, including VHA Handbook 1907.01.

  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Must complete VA Cybersecurity/Privacy Training, VA Privacy and Information Security Awareness training, a Non-Disclosure Agreement (NDA), Cerner/Oracle Revenue Cycle System Training, and Cerner/Oracle PowerChart System Training prior to beginning work.

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.


Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

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