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Medical Records Indexing Jobs (NOW HIRING)

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

  • Medical

  • Dental

  • Vision

  • Retirement

This role will focus on scanning, indexing, and organizing patient records while helping reduce an ... Digitize paper medical records and documents using scanning equipment * Assign appropriate document ...

Watertown Health Care Center

Medical Records

Sun Prairie, WI

$16.50 - $19.75/hr

Medical Records Responsibilities 1. Maintains accurate order of open charts. 2. Prepares closed charts. 3. Assumes responsibility for diagnostic admission and discharge coding index. 4. Ensures that ...

Women's Care

Medical Records Specialist

Springfield, OR · On-site

$18.86 - $22.72/hr

Scans and indexes documents into the EHR. Notifies supervisor of duplicate charts. * Processes internal and external requests for copies of medical records in a timely manner. * Maintains storage and ...

ICONMA

Medical Records Clerk

Leland, NC · On-site

$13.75 - $17/hr

  • Medical

Medical Records Clerk Our client, a Behavioral Health company, is looking for a Medical Records ... Maintain patient index and support transcription/documentation processes. * May assign diagnostic ...

Women's Care

Medical Records Specialist

Springfield, OR · On-site

$18.86 - $22.72/hr

Scans and indexes documents into the EHR. Notifies supervisor of duplicate charts. * Processes internal and external requests for copies of medical records in a timely manner. * Maintains storage and ...

Anthony Jordan Health Corp

MEDICAL RECORDS CLERK

Rochester, NY · On-site

$17.26 - $18.39/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Requirements TheMedical Records Clerkwill ensure to: · Scan and indexes all medical documentation correctly in the electronic medical record. · Review all inactive provider laboratory reports and ...

NurseCare Buckhead

Medical Records Clerk

Atlanta, GA · On-site

$15.50 - $19/hr

Maintain master patient index * Assist physicians with record completion * Contact physicians regarding incomplete charts * Scan all medical records as requested * Ensure that appropriate consents ...

NurseCare Buckhead

Medical Records Clerk

Atlanta, GA · On-site

$15.50 - $19/hr

Maintain master patient index * Assist physicians with record completion * Contact physicians regarding incomplete charts * Scan all medical records as requested * Ensure that appropriate consents ...

Westminster Commons

Medical Records Clerk

Atlanta, GA · On-site

$15.50 - $19/hr

Essential Duties and Responsibilities Maintain master patient index Assist physicians with record completion Contact physicians regarding incomplete charts Scan all medical records as requested ...

New

NurseCare Buckhead

Medical Records Clerk

Atlanta, GA · On-site

$15.50 - $19/hr

Maintain master patient index * Assist physicians with record completion * Contact physicians regarding incomplete charts * Scan all medical records as requested * Ensure that appropriate consents ...

NurseCare Buckhead

Medical Records Clerk

Atlanta, GA · On-site

$15.50 - $19/hr

Maintain master patient index * Assist physicians with record completion * Contact physicians regarding incomplete charts * Scan all medical records as requested * Ensure that appropriate consents ...

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Medical Records Indexing information

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How much do medical records indexing jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for medical records indexing in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What are the key skills and qualifications needed to thrive as a medical records indexing specialist?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.

What are some common challenges faced in a medical records indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

Are medical records indexing specialists in demand?

Medical records indexing specialists are in steady demand due to the ongoing need for accurate and organized healthcare documentation. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a valuable position in healthcare administration. Employment opportunities are expected to grow as healthcare data management becomes increasingly important.
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Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $37,743 per year, or $18.1 per hour.

Medical Records Specialist

Addison Group

Warrenville, IL • On-site

$18 - $21/hr

Contractor

Medical, Dental, Vision, Retirement

Re-posted 7 hours ago

Job description

Job Title: Health Information Management Technician

Industry: Healthcare / Medical Records

Location: Warrenville, IL

Assignment Type: Contract (open-ended; potential for extension or long-term opportunity based on performance)

Pay: $18 – $21 per hour

Work Schedule:

Monday–Friday with flexible start times:

  • 7:00 AM – 3:30 PM
  • 7:30 AM – 4:00 PM
  • 8:00 AM – 4:30 PM
  • 8:30 AM – 5:00 PM
  • Training may occur during earlier morning hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

This opportunity is with a large, well-established healthcare organization operating within a professional corporate office environment. The team supports medical records and health information processes across a broader healthcare system.

Job Description:

We are hiring two HIM Technicians to assist with high-volume document management within a healthcare setting. This role will focus on scanning, indexing, and organizing patient records while helping reduce an existing backlog. The position also includes supporting additional departmental initiatives as needed.

Key Responsibilities:

  • Digitize paper medical records and documents using scanning equipment
  • Assign appropriate document types and index files within electronic systems
  • Verify image quality, ensuring scanned files are accurate and complete
  • Perform audits to confirm proper organization and record placement
  • Enter patient and document information into electronic record platforms
  • Maintain organized digital file structures based on internal standards
  • Safeguard patient data by adhering to privacy and security regulations
  • Work collaboratively with internal teams to manage workflow priorities
  • Respond to document processing requests from other departments
  • Troubleshoot minor equipment issues and coordinate repairs when needed

Qualifications:

  • At least 1 year of recent experience with document scanning and indexing in a healthcare environment
  • Prior hospital or health system experience strongly preferred
  • Familiarity with EPIC or similar EMR systems preferred
  • Experience with document management tools (e.g., OnBase) is a plus
  • Strong technical aptitude and attention to detail
  • Proven reliability, including strong attendance and performance history

Additional Details:

  • Must have a high school diploma from an accredited institution (education verification required)
  • Position requires reliable transportation
  • Free on-site parking available
  • Interviews conducted virtually with a quick hiring timeline

Perks:

  • Flexible start times to support work-life balance
  • Opportunity to gain experience within a large healthcare system
  • Potential for long-term or permanent placement
  • Professional, structured office environment
  • Collaborative team setting with consistent workflow

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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