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Medical Records Indexer Jobs (NOW HIRING)

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Ho-Chunk, Inc.

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

KVC Health Systems

Medical Records Technician

Saint Louis, MO · On-site

$34K - $47K/yr

... record indexes and storage retrieval systems • Operates computer to process, store, and retrieve health information • Assists the program in compiling and preparing required medical clinical ...

Butte County

Medical Records Supervisor

Oroville, CA · On-site

$54K - $73K/yr

... the medical records indexing system. Types correspondence, reports, forms, and specialized ... documents related to the functions of the organizational unit to which assigned from drafts, notes ...

Butte County, CA

Medical Records Supervisor

Oroville, CA · On-site

$54K - $73K/yr

... the medical records indexing system. * Types correspondence, reports, forms, and specialized ... documents related to the functions of the organizational unit to which assigned from drafts, notes ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Heritage at Irene Woods

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk ... Maintains and keeps current Census Book and Resident Index Cards and state required census.

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Asbury Village

Medical Records

Mystic, CT

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk ... Maintains and keeps current Census Book and Resident Index Cards and state required census.

Life Care Services

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk ... Maintains and keeps current Census Book and Resident Index Cards and state required census.

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Medical Records Indexer information

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$12

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How much do medical records indexer jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for medical records indexer in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Medical Records Indexer, and why are they important?

To thrive as a Medical Records Indexer, you need strong attention to detail, knowledge of medical terminology, and typically a high school diploma or equivalent, though postsecondary coursework in health information is advantageous. Familiarity with electronic health record (EHR) systems, coding software, and HIPAA regulations is essential. Strong organizational skills, time management, and the ability to work independently are valuable soft skills in this role. These skills ensure that medical records are accurately organized and accessible, supporting quality patient care and regulatory compliance.

What does a typical workday look like for a Medical Records Indexer, and how do they collaborate with other healthcare professionals?

A typical day for a Medical Records Indexer involves reviewing, organizing, and coding patient medical records to ensure accurate documentation and easy retrieval. Indexers often work closely with medical coders, health information technicians, and clinical staff to verify data accuracy and resolve discrepancies. While much of the work is independent and computer-based, effective communication with others in the health information management team is essential. Collaboration helps maintain data integrity and supports the overall quality of patient care within the healthcare facility.

What is the difference between Medical Records Indexer vs Medical Records Clerk?

AspectMedical Records IndexerMedical Records Clerk
CredentialsHigh school diploma; familiarity with medical terminologyHigh school diploma; basic computer skills
Work EnvironmentHealthcare facilities, medical offices, or remoteHospitals, clinics, or healthcare offices
Job FocusOrganizing and indexing medical records for easy retrievalManaging patient files, data entry, and record maintenance

Both roles involve working with medical records, but Medical Records Indexers primarily focus on organizing and indexing records for efficient retrieval, often requiring familiarity with medical terminology. Medical Records Clerks handle broader administrative tasks like data entry and managing patient files. While their work environments overlap, the Indexer role emphasizes record organization, making it essential for accurate indexing and retrieval.

What are medical records indexers?

Medical records indexers are professionals responsible for organizing, classifying, and entering information from patient medical records into electronic health record (EHR) systems or databases. They ensure that medical data is accurately labeled and easily searchable, which helps healthcare providers find critical patient information quickly. Their work supports efficient billing, insurance claims, and compliance with healthcare regulations. Medical records indexers play a vital role in maintaining the integrity and accessibility of medical documentation.
More about Medical Records Indexer jobs
What states have the most Medical Records Indexer jobs? States with the most job openings for Medical Records Indexer jobs include:
What job categories do people searching Medical Records Indexer jobs look for? The top searched job categories for Medical Records Indexer jobs are:
Medical Records Indexer jobs near you
Infographic showing various Medical Records Indexer job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $37,743 per year, or $18.1 per hour.

Medical Record Indexing Specialist - Spokane, WA

Prime Physicians

Spokane, WA • On-site

Contractor

Posted 12 days ago

Job description

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.

Job Title: Medical Record Indexing Specialist

Specialty: Health Information Management (HIM) / Medical Record Indexing

Site: Mann-Grandstaff VA Medical Center (MGVAMC)

Location: Remote / Off-site (VA-approved VPN using Government-Furnished Equipment)

Duration: 6-month base period with one-month option periods (exercised based on government need)

Shift Schedule:

  • Flexible hours – contract staff may work any hours within operational parameters established by the COR
  • Based on standard 40-hour work week

How Many Shifts Needed Per Month: TBD (based on backlog volume; ~19,000 pages initial backlog)

Certifications:

  • Cerner/Oracle Rev Cycle Training – required prior to system access
  • Cerner/Oracle PowerChart Training – required prior to system access
  • VA Cybersecurity Awareness & Rules of Behavior Training – required annually
  • VA Privacy Training – required annually
  • Background check and AIS Security Statement – required prior to start

Education: No specific degree requirement listed; knowledge and understanding of medical clinics and clinical documentation required

Experience Needed: Prior experience with Cerner/Oracle or comparable EHR document management systems preferred; minimum 2 years of data entry or health information management experience preferred

Special Skills Needed:

  • Ability to locate and verify Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record
  • Data entry skills with high attention to detail and accuracy
  • Knowledge of Microsoft Office (Word and Excel)
  • Ability to verify uploaded images are correct and legible
  • Knowledge of medical clinics and clinical documentation
  • Familiarity with VA information security standards and HIPAA compliance

Responsibilities:

  • Accurately attach and index scanned or electronic documents to the correct veteran health records in Cerner/Oracle/Oracle Document Management system
  • Locate and verify the Financial Identification Number (FIN) for each veteran record prior to indexing any document
  • Identify and select the correct section, note title, date of service, and visit location within the veteran's health record for each document
  • Index a minimum of 8 documents per hour (blended rate across all document types)
  • Perform 100% self-QA of own indexes to ensure correct patient, FIN, note title, date, and visit location are selected
  • Document and immediately report any FIN discrepancies or unresolvable mismatches to the HIMS Supervisor or COR designee
  • Report all findings of incorrect indexing regardless of error ownership to the HIMS Supervisor immediately upon discovery
  • Annotate indexed images to identify they have been indexed (e.g., stamp on indexed document)
  • Delete all documents within W drive folders after quality assurance review is completed
  • Comply with VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures including VHA Handbook 1907.01
  • Maintain confidentiality of all patient information per the Federal Privacy Act of 1974 and HIPAA
Complete all required VA training and sign Rules of Behavior prior to and annually during contract performance

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.