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Medical Records Indexer Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Aptiv

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Radiology

Medical Records Specialist

Tucson, AZ · On-site

Utilizes a variety of health record indexes and storage and retrieval systems * Handles and routes requests for medical records, CDs, film or paper images and/or reports for delivery to referring ...

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Ho-Chunk, Inc.

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

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How much do medical records indexer jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for medical records indexer in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical records indexer?

To thrive as a Medical Records Indexer, you need strong attention to detail, knowledge of medical terminology, and typically a high school diploma or equivalent, though postsecondary coursework in health information is advantageous. Familiarity with electronic health record (EHR) systems, coding software, and HIPAA regulations is essential. Strong organizational skills, time management, and the ability to work independently are valuable soft skills in this role. These skills ensure that medical records are accurately organized and accessible, supporting quality patient care and regulatory compliance.

What does a medical records indexer do?

A typical day for a Medical Records Indexer involves reviewing, organizing, and coding patient medical records to ensure accurate documentation and easy retrieval. Indexers often work closely with medical coders, health information technicians, and clinical staff to verify data accuracy and resolve discrepancies. While much of the work is independent and computer-based, effective communication with others in the health information management team is essential. Collaboration helps maintain data integrity and supports the overall quality of patient care within the healthcare facility.

What is the difference between Medical Records Indexer vs Medical Records Clerk?

AspectMedical Records IndexerMedical Records Clerk
CredentialsHigh school diploma; familiarity with medical terminologyHigh school diploma; basic computer skills
Work EnvironmentHealthcare facilities, medical offices, or remoteHospitals, clinics, or healthcare offices
Job FocusOrganizing and indexing medical records for easy retrievalManaging patient files, data entry, and record maintenance

Both roles involve working with medical records, but Medical Records Indexers primarily focus on organizing and indexing records for efficient retrieval, often requiring familiarity with medical terminology. Medical Records Clerks handle broader administrative tasks like data entry and managing patient files. While their work environments overlap, the Indexer role emphasizes record organization, making it essential for accurate indexing and retrieval.

What is a medical records indexer?

Medical records indexers are professionals responsible for organizing, classifying, and entering information from patient medical records into electronic health record (EHR) systems or databases. They ensure that medical data is accurately labeled and easily searchable, which helps healthcare providers find critical patient information quickly. Their work supports efficient billing, insurance claims, and compliance with healthcare regulations. Medical records indexers play a vital role in maintaining the integrity and accessibility of medical documentation.
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What states have the most Medical Records Indexer jobs? States with the most job openings for Medical Records Indexer jobs include:
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Medical Records Indexer jobs near you
Infographic showing various Medical Records Indexer job openings in the United States as of August 2026, with employment types broken down into 94% Full Time, 3% Part Time, and 3% Contract. Highlights an 100% In-person job distribution, with an average salary of $37,743 per year, or $18.1 per hour.

Medical Records Indexer

Aptive

Spokane, WA • Remote

$37K - $51K/yr

Full-time

Posted 22 days ago

Aptive Environmental rating

5.6

Company rating: 5.6 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

30th of 35 rated pest control companies

Job description

Job Title: Medical Records Indexer

Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205

Period of Performance: Base year 07/15/2026 - 07/14/2027, with four one-year option periods through 07/14/2031

Shift Schedule: Remote position; contractor may work any hours desired within compliance requirements.

Position Description: 

The Mann-Grandstaff VA Medical Center (VAMC) has a requirement for indexing of medical and administrative active record files into the Cerner/Oracle Electronic Health Record system. The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within the 12-month base period of performance. Accuracy is paramount, and the Indexer must maintain strict adherence to VA national policy, local VAMC policy, and applicable federal regulations governing indexing of protected health information.


  • Accurately attach images to the appropriate electronic health record elements.
  • Verify that images are uploaded correctly and are legible for viewing.
  • Locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record.
  • Index documents within the correct section, note title, date of service, and visit location.
  • Perform 100% internal QA on all work before submission.
  • Maintain indexing productivity of at least 15 administrative documents per hour and 10 NVCC/Fee (Non-VA Care) documents per hour.
  • Achieve a minimum 96% indexing accuracy rate per month.
  • Report all errors or discrepancies to the HIMS Supervisor or designee immediately upon discovery, regardless of error ownership.
  • Work with Health Information Management Section (HIMS) staff and management to determine workflow that best meets the needs of Mann-Grandstaff VAMC without interfering with day-to-day HIM operations.
  • Work with HIMS staff to establish how folders needed by HIMS staff will be accessed while 'in process' during indexing and delete reviewed documents from the W drive after QA is conducted.
  • Strictly follow VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures, including VHA Handbook 1907.01.

  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Must complete VA Cybersecurity/Privacy Training, VA Privacy and Information Security Awareness training, a Non-Disclosure Agreement (NDA), Cerner/Oracle Revenue Cycle System Training, and Cerner/Oracle PowerChart System Training prior to beginning work.

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.


Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

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