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Medical Records File Clerk Jobs (NOW HIRING)

US Department of Veterans Affairs

File Clerk

Lexington, KY · On-site

$14.50 - $17.25/hr

Position will serve as File Clerk in the Medical Record File Unit of Health Administration Section. Major duties include but are not limited to: * Scans and indexes administrative and health records ...

Veterans Health Administration

File Clerk

Lexington, KY · On-site +1

$36K - $47K/yr

Accesses medical records, computer files and the network dictate that the employee must exercise ... File Clerk / PD30306A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive ...

VETERANS HEALTH ADMINISTRATION

File Clerk

Lexington, KY · On-site

$14.50 - $17.25/hr

Accesses medical records, computer files and the network dictate that the employee must exercise ... File Clerk / PD30306A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive ...

US Department of Veterans Affairs

File Clerk

Redlands, CA · On-site

$16.50 - $19.75/hr

Reviews documentation to determine accurate addition to appropriate medical records, and usage of ... File Clerk / PD10856A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive ...

New

CFS

File Clerk

Canonsburg, PA

$18 - $22/hr

File Clerk (HR Records) Canonsburg, PA 15317 Temporary | Full-Time | Onsite $18-$22/hour About the Company * Join a well-established organization that is continuing to grow and expand its team.

carltonfields

File Clerk

Tampa, FL

$15.50 - $18.75/hr

Scanning client files/ records into the firm's document management system * Assist with closing out ... medical, dental, and vision insurance as well as life, accident, and disability insurance plans.

VETERANS HEALTH ADMINISTRATION

File Clerk

Redlands, CA · On-site

$16.50 - $19.75/hr

Reviews of documentation to determine accurate addition to appropriate medical records, and usage ... File Clerk / PD10856A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive ...

New

US Government Jobs

File Clerk

Redlands, CA · On-site

$16.50 - $19.75/hr

File Clerk - Office Automation The File Clerk - OA position will be an employee of the Jerry L ... The HIMS Scanning Unit is transitioned from maintaining paper health records to electronic health ...

New

Veterans Health Administration

File Clerk

Redlands, CA · On-site +1

$42K - $55K/yr

Reviews of documentation to determine accurate addition to appropriate medical records, and usage ... File Clerk / PD10856A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/mo

The file clerk oversees all records for the Child Care Assistance Program (CCAP). The file clerk will receive, record, and distribute client and provider documents. The file clerk also performs light ...

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Medical Records File Clerk information

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How much do medical records file clerk jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for medical records file clerk in the United States is $17.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What is the difference between Medical Records File Clerk vs Medical Records Technician?

AspectMedical Records File ClerkMedical Records Technician
CredentialsHigh school diploma or equivalentPostsecondary certificate or associate degree often preferred
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, healthcare facilities
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsMaintaining, coding, and updating medical records
Common Search IntentEntry-level record keeping rolesMore detailed record management and coding tasks

The main difference between a Medical Records File Clerk and a Medical Records Technician lies in their responsibilities and required education. File clerks focus on organizing and filing patient records, often with minimal formal education. In contrast, Medical Records Technicians handle more complex tasks like coding and maintaining detailed records, often requiring postsecondary training. Both roles are essential in healthcare settings, but technicians typically perform more specialized duties.

What does a medical records file clerk do?

A Medical Records File Clerk is responsible for organizing, managing, and maintaining patients’ medical records within a healthcare facility. They ensure that records are accurate, up-to-date, and securely stored, whether in electronic or paper format. Their duties include filing documents, retrieving records for healthcare professionals, and following privacy regulations like HIPAA. Medical Records File Clerks play a vital role in supporting the smooth operation of medical offices and hospitals by ensuring quick access to important patient information.

Is a medical records file clerk a good career?

A medical records file clerk is responsible for organizing and maintaining patient records in healthcare settings, often requiring attention to detail and familiarity with electronic health record systems. The role offers steady employment opportunities, typically with standard hours, and may require certification or training in medical coding or record management. It can be a good entry-level position for those interested in healthcare administration.

What are some common challenges faced by medical records file clerks and how can they be overcome?

Medical Records File Clerks often encounter challenges such as managing large volumes of sensitive documents, ensuring accurate and timely filing, and maintaining patient confidentiality in compliance with regulations like HIPAA. Staying organized and detail-oriented is essential, as even minor errors can impact patient care or lead to compliance issues. Utilizing electronic health record (EHR) systems efficiently and maintaining clear communication with medical staff can help clerks manage workloads and resolve discrepancies promptly.

What are the key skills and qualifications needed to thrive as a medical records file clerk, and why are they important?

To thrive as a Medical Records File Clerk, you need excellent organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, basic computer applications, and sometimes HIPAA certification is typically required. Strong communication, discretion, and the ability to handle confidential information help you excel in this role. These skills ensure accurate record-keeping, compliance with privacy regulations, and smooth healthcare operations.

How long does it take to become a medical records file clerk?

Becoming a medical records file clerk typically requires a high school diploma or equivalent, which can be obtained in about four years. Some employers prefer candidates with additional training or certification in health information management, which can take a few months to a year to complete. Overall, entry-level positions can be available shortly after completing the necessary education and training.
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What cities are hiring for Medical Records File Clerk jobs? Cities with the most Medical Records File Clerk job openings:
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Medical Records File Clerk jobs near you
Infographic showing various Medical Records File Clerk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $36,159 per year, or $17.4 per hour.

File Clerk

US Department of Veterans Affairs

Lexington, KY • On-site

$14.50 - $17.25/hr

Other

Posted 5 days ago

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 671 frontline employees who took The Breakroom Quiz

50th of 290 rated public sector bodies

Job description

File Clerk

The File Clerk works at a two-divisional teaching hospital affiliated with the University of Kentucky (UK) Medical Center at the U.S. Department Title Department of Veterans Affairs (VA) Medical Center, Lexington, Ky. Incumbent will normally work at Cooper Drive Division but is required to work at the other location as necessary. Position will serve as File Clerk in the Medical Record File Unit of Health Administration Section. Major duties include but are not limited to:

  1. Scans and indexes administrative and health records using Imaging Capture software.
  2. Accesses medical records, computer files and the network dictate that the employee must exercise extreme caution and protect access codes according to established guidelines and policies.
  3. Creates progress notes in the patient's electronic medical record (CPRS) related to attached documents.
  4. Utilizes a personal computer and various application.
  5. Performs extensive searches for files when there is an urgent need, and the files cannot be retrieved by routine techniques.
  6. Indexes and scans health/administrative records information is integrated into the electronic patient record (CPRS) through PC scanning hardware and software.
  7. Maintains all loose filing assigned in proper sequence, observing chronology.
  8. Understands the diverse types of records information, correspondence, and forms for filing and scanning purposes.
  9. Ensures all loose documents are properly filed in the correct patient's paper medical record or mailed to the originating location such as an another health care facility.
  10. Responds to customer needs in a positive and efficient manner.
  11. Maintains an extremely high standard of the protection and maintenance of confidentiality.
  12. Promotes a positive image of the Medical Center with emphasis on customer service by treating patients, co-workers, and medical center personal with courtesy and respect.
  13. Performs other duties as assigned.

Work Schedule: Monday through Friday; 8:00am-4:30pm

Telework: Not Eligible for Telework

Virtual: This is not a virtual position.

Position Description/PD#: PD30306A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

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