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Medical Records File Clerk Jobs (NOW HIRING)

Hillview Mental Health Center, Inc

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Medical Records File Clerk

Pacoima, CA · On-site

$38K - $41K/yr

The Medical Records Clerk supports clinical and administrative staff by ensuring timely access to accurate health information. Essential Duties and Responsibilities · Prepare, organize, file, and ...

Wood Smith Henning & Berman

Records File Clerk

Tampa, FL · On-site

$15 - $19.75/hr

The Records File Clerk plays a vital role in supporting the Records & Governance department ... Insurance including medical, dental, vision, disability, life, and a flexible spending account ...

Veterans Health Administration

File Clerk

Louisville, KY · On-site +1

$36K - $47K/yr

Summary The File Clerk will serve as a File Scanning/Medical Record Specialist in the File Room of the Health Information Management Section, Business Office, located at the Robley Rex Veterans ...

US Department of Veterans Affairs

File Clerk

Redlands, CA · On-site

$16.50 - $19.75/hr

File Clerk-OA (Office Automation) The File Clerk-OA (Office Automation) position is an integral ... Reviews of documentation to determine accurate addition to appropriate medical records, and usage ...

Robert Half

Medical File Clerk

Piscataway, NJ · On-site

$19 - $22/hr

We are looking for a Medical File Clerk to support document management operations for a healthcare ... Digitize paper-based medical records by scanning files into the organization's electronic document ...

US Department of Veterans Affairs

File Clerk (OA)

Milwaukee, WI · On-site

$16.25 - $19.50/hr

Job Title File Clerk (OA) Location Clement J. Zablocki VA Medical Center in Milwaukee, WI under the ... Tracks, retrieves and performs follow up activities on medical records charged-out in the Records ...

carltonfields

File Clerk

Tampa, FL · On-site

$15.50 - $18.75/hr

Scanning client files/ records into the firm's document management system * Assist with closing out ... medical, dental, and vision insurance as well as life, accident, and disability insurance plans.

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Medical Records File Clerk information

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How much do medical records file clerk jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for medical records file clerk in the United States is $17.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What does a medical records file clerk do?

A Medical Records File Clerk is responsible for organizing, managing, and maintaining patients’ medical records within a healthcare facility. They ensure that records are accurate, up-to-date, and securely stored, whether in electronic or paper format. Their duties include filing documents, retrieving records for healthcare professionals, and following privacy regulations like HIPAA. Medical Records File Clerks play a vital role in supporting the smooth operation of medical offices and hospitals by ensuring quick access to important patient information.

What are the key skills and qualifications needed to thrive as a medical records file clerk, and why are they important?

To thrive as a Medical Records File Clerk, you need excellent organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, basic computer applications, and sometimes HIPAA certification is typically required. Strong communication, discretion, and the ability to handle confidential information help you excel in this role. These skills ensure accurate record-keeping, compliance with privacy regulations, and smooth healthcare operations.

What are some common challenges faced by medical records file clerks and how can they be overcome?

Medical Records File Clerks often encounter challenges such as managing large volumes of sensitive documents, ensuring accurate and timely filing, and maintaining patient confidentiality in compliance with regulations like HIPAA. Staying organized and detail-oriented is essential, as even minor errors can impact patient care or lead to compliance issues. Utilizing electronic health record (EHR) systems efficiently and maintaining clear communication with medical staff can help clerks manage workloads and resolve discrepancies promptly.

What is the difference between Medical Records File Clerk vs Medical Records Technician?

AspectMedical Records File ClerkMedical Records Technician
CredentialsHigh school diploma or equivalentPostsecondary certificate or associate degree often preferred
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, healthcare facilities
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsMaintaining, coding, and updating medical records
Common Search IntentEntry-level record keeping rolesMore detailed record management and coding tasks

The main difference between a Medical Records File Clerk and a Medical Records Technician lies in their responsibilities and required education. File clerks focus on organizing and filing patient records, often with minimal formal education. In contrast, Medical Records Technicians handle more complex tasks like coding and maintaining detailed records, often requiring postsecondary training. Both roles are essential in healthcare settings, but technicians typically perform more specialized duties.

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Medical Records File Clerk jobs near you
Infographic showing various Medical Records File Clerk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $36,159 per year, or $17.4 per hour.

Medical Records File Clerk

Pacoima, CA • On-site

Hillview Mental Health Center, Inc
See more jobs at Hillview Mental Health Center, Incexternal

$38K - $41K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 14 days ago

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Job description

HILLVIEW MENTAL HEALTH CENTER, INC.

Medical Records Clerk
Job Description

Department: Health Information Management

Reports To: Health Information Supervisor / Operations Manager

FLSA Status: Non-Exempt




Hillview Mental Health Center


Position Summary

The Medical Records Clerk is responsible for maintaining the integrity, confidentiality, and accuracy of client health records. This position prepares, organizes, scans, indexes, files, retrieves, and maintains electronic and paper medical records while ensuring compliance with HIPAA, Medi-Cal, DHCS, LACDMH, and agency standards. The Medical Records Clerk supports clinical and administrative staff by ensuring timely access to accurate health information.

Essential Duties and Responsibilities

·         Prepare, organize, file, and maintain client medical records.

·         Retrieve medical records for authorized clinical and administrative staff.

·         Scan, index, and upload documents into the Electronic Health Record (EHR).

·         Review records for completeness, accuracy, and required documentation.

·         Process medical record requests in accordance with HIPAA and agency policies.

·         Maintain strict confidentiality of protected health information.

·         Assist with audits, quality assurance reviews, and record retention activities.

·         Verify demographic and billing information for accuracy.

·         Respond professionally to internal and external record requests.

·         Perform other administrative duties as assigned.


Minimum Qualifications

·         High School Diploma or equivalent required.

·         Minimum one (1) year of medical records, health information, or medical office experience preferred.

·         Knowledge of HIPAA confidentiality requirements.

·         Experience with Electronic Health Records preferred.

·         Valid California Driver License preferred.

Bilingual preferred


Knowledge, Skills & Abilities

·         Excellent organizational and filing skills.

·         Attention to detail and accuracy.

·         Strong customer service and communication skills.

·         Proficiency in Microsoft Office and data entry.

·         Typing speed of at least 40 words per minute.

·         Ability to manage multiple priorities in a fast-paced healthcare environment.


Benefits

·         Competitive salary

·         Medical, Dental, Vision, Life Insurance

·         401(k) Retirement Plan

·         Paid Holidays, Vacation, and Sick Leave

·         Professional Development Opportunities

Company Description

Overview
Group meeting at HillviewServing more than 2,000 clients, Hillview Mental Health Center empowers individuals affected by mental illness to flourish and live productive, fulfilling lives. Our staff of psychiatrists, nurses, clinicians, recreational therapists and case managers work collaboratively to provide individually tailored services for our clients. These services can include medication evaluation and treatment, individual or group therapy, case management, substance abuse treatment and crisis management.

In all of our interactions, we treat our clients with dignity and compassion, helping them to identify their needs and goals and maximize their strengths.

We understand that our clients have practical needs that affect their ability to recover and thrive. We work closely with government and nonprofit agencies to help our clients obtain housing, transportation, schooling, employment and other supportive services. Hillview Village, our permanent housing complex, provides a welcoming home to 85 low income, chronically homeless clients.

Mental illness impacts all facets of life. Without treatment, individuals may cope by engaging in unsafe and unhealthy behaviors such as substance abuse and crime. We have expertise in helping clients who suffer from drug or alcohol abuse, as well as in assisting those newly released from jail or prison to successfully re-enter society.