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Electronic Records Archivist Jobs (NOW HIRING)

City of Clermont

Electronic Records Analyst

Clermont, FL · On-site

$64K - $81K/yr

Coordinates conversion of physical records to electronic formats in compliance with the City's retention and archival standards. Ensures proper indexing, metadata, and OCR accuracy. Assist in ...

Arizona State Hospital

Job Page

Phoenix, AZ · On-site

$22/hr

The digital Archives Specialist will work under the supervision of the Electronic Records Archivist to plan, document, and implement procedures for accessioning, describing, and providing access to ...

NEO Surgical Group

Records Specialist

Orlando, FL · On-site

This role requires strong administrative skills, exceptional attention to detail, and the ability to manage electronic records efficiently. Responsibilities * Implement and follow archival processing ...

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All JobsElectronic Records Archivist Jobs

Electronic Records Archivist information

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$28.5K

$72.8K

$119K

How much do electronic records archivist jobs pay per year?

As of Jul 6, 2026, the average yearly pay for electronic records archivist in the United States is $72,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $83,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Electronic Records Archivist, and why are they important?

To thrive as an Electronic Records Archivist, you need expertise in information management, archival science, and digital preservation, often supported by a master's degree in library science or a related field. Familiarity with electronic records management systems (ERMS), metadata standards, and digital preservation tools like Archivematica is essential. Strong attention to detail, problem-solving abilities, and effective communication skills help in organizing information and collaborating with stakeholders. These competencies ensure the accurate, secure, and accessible management of digital records, supporting organizational compliance and long-term information retention.

What is the difference between Electronic Records Archivist vs Digital Records Coordinator?

AspectElectronic Records ArchivistDigital Records Coordinator
CredentialsArchival certifications, LIS degreesRecords management certifications, LIS degrees
Work EnvironmentArchives, libraries, institutionsOrganizations, government agencies, corporations
Industry UsageCommonly used in archival and library sectorsUsed in records management and digital asset management

The Electronic Records Archivist focuses on preserving and managing digital records for long-term access, often working in archives or libraries. The Digital Records Coordinator handles the organization and maintenance of digital records within organizations, emphasizing operational management. Both roles require similar credentials and work environments but differ in their primary focus—archival preservation versus active records management.

What are Electronic Records Archivists?

Electronic Records Archivists are professionals who manage, preserve, and provide access to digital records and information. They ensure that electronic documents, emails, databases, and other digital files are properly organized, stored, and remain accessible and authentic over time. Their work often involves using specialized software, applying archival standards, and collaborating with IT staff to safeguard digital assets. Electronic Records Archivists play a crucial role in maintaining the integrity and usability of digital information for organizations, researchers, and the public.

What are some common challenges Electronic Records Archivists face when managing digital records?

Electronic Records Archivists often encounter challenges such as ensuring the long-term preservation of digital files despite rapidly changing technology and file formats. They must also manage large volumes of data, maintain metadata accuracy, and enforce consistent records retention policies. Collaborating with IT departments and other stakeholders is essential to address cybersecurity, access controls, and system migrations. Staying updated on best practices and new archival technologies is key to overcoming these challenges and safeguarding organizational records.
More about Electronic Records Archivist jobs
What cities are hiring for Electronic Records Archivist jobs? Cities with the most Electronic Records Archivist job openings:
What states have the most Electronic Records Archivist jobs? States with the most job openings for Electronic Records Archivist jobs include:
What job categories do people searching Electronic Records Archivist jobs look for? The top searched job categories for Electronic Records Archivist jobs are:
Electronic Records Archivist jobs near you
Infographic showing various Electronic Records Archivist job openings in the United States as of June 2026, with employment types broken down into 5% As Needed, 77% Part Time, 3% Temporary, 13% Contract, and 2% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $72,781 per year, or $35 per hour.
Digital Archives Specialist

Digital Archives Specialist

Arizona Department of Administration

Phoenix, AZ • On-site

$22/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 5 days ago

Job description

Digital Archives Specialist
Job No: 541297
Work Type: Full-time
Location: PHOENIX
Categories: Administrative Support/Customer Service, Misc/Other/Not Applicable
SECRETARY OF STATE (DEPT OF STATE)
SECRETARY OF STATE (DEPT OF STATE)
The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history
Promote engagement; and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure
Records Management Specialist
Job Location:
Address: 1901 W. Madison St. | Phoenix, AZ 85009
Posting Details:
Salary: $22.00hr
Grade: 17
Job Summary:
The Archives and Records Management Branch (ARM) preserve and provides access to unique historical and contemporary resources including the official archives of Arizona's permanent government records. ARM also assists agencies, local governments, and political subdivisions with the management of their public records pursuant to A.R.S. 41-151.12 through 41-151.18 and provides records storage, retrieval, disposal and preservation services to public bodies statewide.
The digital Archives Specialist will work under the supervision of the Electronic Records Archivist to plan, document, and implement procedures for accessioning, describing, and providing access to electronic records held by the State Archives. Key Responsibilities will include day to day processing and organizing of digital files according to established project guidelines, including creating standardized entries and appending associated metadata in a digital asset management system. This position will also be integral in the creation of new policies and workflows for the archives while it transitions to a new content management and digital storage system.
Job Duties:
Process digital archival collections under the supervision of the Electronic Records Archivist and according to best practices; enter information into the digital content management system and access aids.
Participate in the ongoing maintenance and preservation of existing and newly created digital collection through quality control, intellectual control, and security.
Assist the electronic records archivist with special projects and other essential duties pertaining to electronic records holdings not otherwise specified.
Assist in the development of digitization plans and policies, efficient workflows, and collection and recording of metadata.
Assist with the ongoing maintenance of equipment essential for digital preservation, including specialized software and hardware as well as legacy computers and equipment.
Other duties as assigned as related to the position (typically 5% - 10%
Knowledge, Skills & Abilities (KSAs):
Knowledge:
Personal computers and standard office equipment
Microsoft Outlook, Word, Excel, Access and G-Suite
Digital preservation principles, practices, and techniques
Basic archival practices and procedures
Familiarity with basic records management principles and concerns
Skills:
Skill in proper handling of archival materials
Skill in conducting research
Excellent organizational skills
Excellent written and verbal communication skills
Ability:
Ability to lift boxes weighing 20-30 pounds
Ability to access archival collections in PODS using OSHA-approved ladders
Ability to carry out directives with minimal supervision
Selective Preference(s):
Bachelor's degree in history, computer science or closely related field.
Experience with or ability to learn archival content management systems and related tools, standards for archival description, digital preservation principles, and digital forensics techniques.
Pre-Employment Requirements:
Valid AZ Driver's Licenses
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Advertised: 01 Jun 2026 US Mountain Standard Time
Applications close:
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