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Medical Records Retrieval Jobs (NOW HIRING)

Pearl

Medical Records Retrieval Specialist - A289

Medical Records Retrieval Specialist Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: US time zone - 40 hours per week (9:00 AM - 5:00 PM CST) Locations:

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Onsite Position Summary The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and ...

Steno

Operations Strategist, Records Retrieval

$125K - $155K/yr

Operations Strategist, Records Retrieval / Remote Competitive Compensation + Premium Medical ... Invests in you - Premium Medical, Dental, & Vision Coverage with generous employer contributions ...

Steno

Medical Records Associate

$26 - $29/hr

Own the records retrieval process - identify providers, obtain complete medical records, and ensure every file is ready for the next stage * Stay organized and own your workload - manage a high ...

Insight Global

Medical Records Coordinator

Newark, NJ · On-site

$50K - $65K/yr

The Medical Records Coordinator is responsible for the systematic acquisition, organization ... Coordinate with retrieval vendors, healthcare providers, and third-party record services to ensure ...

Easy Recruiter

Urgently Medical Record Clerk

Portland, OR · On-site

$17 - $21/hr

The Medical Records Retrieval Specialist ensures accurate and properly supported clinical documentation within the health record. Follows state and federal regulations as well as internal policies ...

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Medical Records Retrieval information

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$28.5K

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How much do medical records retrieval jobs pay per year?

As of Aug 9, 2026, the average yearly pay for medical records retrieval in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in medical records retrieval, and why are they important?

To thrive in Medical Records Retrieval, you need strong attention to detail, basic knowledge of healthcare documentation, and familiarity with HIPAA regulations, often supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems and document management software is commonly required, and certification as a Registered Health Information Technician (RHIT) may be preferred for some positions. Excellent organizational skills, effective communication, and the ability to manage time efficiently are valuable soft skills for this role. These competencies ensure the accurate, timely, and confidential retrieval of medical records, which supports patient care and compliance with healthcare regulations.

What are the typical daily responsibilities for someone working in medical records retrieval?

Professionals in Medical Records Retrieval are responsible for locating, organizing, and delivering patient health records in accordance with legal and organizational guidelines. On a daily basis, this may involve responding to records requests from healthcare providers, insurance companies, or patients, verifying authorization documents, and tracking requests through electronic management systems. The role requires frequent coordination with medical staff, office administrators, and other recordkeeping personnel to ensure information accuracy and privacy. As you gain experience, you may take on additional tasks such as auditing records for compliance, assisting with process improvements, or training new staff on retrieval procedures.

What is a medical records retrieval?

A Medical Records Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and insurance companies. Professionals in this role handle requests, verify authorizations, and ensure compliance with privacy regulations like HIPAA. They may work for law firms, insurance companies, or healthcare organizations that need medical records for claims, legal cases, or patient care. Strong attention to detail, communication skills, and knowledge of medical terminology are essential for success in this field.

More about Medical Records Retrieval jobs
What cities are hiring for Medical Records Retrieval jobs? Cities with the most Medical Records Retrieval job openings:
What are the most commonly searched types of Medical Records Retrieval jobs? The most popular types of Medical Records Retrieval jobs are:
What states have the most Medical Records Retrieval jobs? States with the most job openings for Medical Records Retrieval jobs include:
What job categories do people searching Medical Records Retrieval jobs look for? The top searched job categories for Medical Records Retrieval jobs are:
Medical Records Retrieval jobs near you
Infographic showing various Medical Records Retrieval job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Medical Records Retrieval Specialist - A289

Pearl

Remote

Other

Posted 6 days ago

Job description

Medical Records Retrieval Specialist

Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: US time zone - 40 hours per week (9:00 AM – 5:00 PM CST) Locations: Philippines LATAM: Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina), CMDX (Mexico), Santo Domingo (Dominican Republic), Caracas (Venezuela)

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us? At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a healthcare operations platform that supports law firms by enabling fast, accurate, and compliant medical records retrieval. The company operates at the intersection of healthcare and legal services, helping improve operational efficiency, provider compliance, and client satisfaction through structured processes and high-quality execution.

Role Overview

The Medical Records Retrieval Specialist plays a critical role as the first step in the medical records request lifecycle. This position is responsible for ensuring that every request is complete, accurate, and compliant before moving downstream. The role requires strong attention to detail, experience with legal medical records requests, and the ability to resolve ambiguity through research and proactive communication. This is an execution-heavy, process-driven role with direct impact on retrieval speed and service quality. Candidates who thrive here are highly organized, precise, and comfortable working in detail-intensive environments.

Your Impact

You will directly influence the speed and accuracy of medical records retrieval by ensuring requests are correctly prepared from the start. Your work will reduce provider rejections, minimize downstream rework, and improve overall turnaround times. You will contribute to higher client satisfaction by maintaining compliance and documentation quality. Your attention to detail and proactive issue resolution will help scale operations while maintaining high accuracy standards.

Core Responsibilities

Provider Research & Identification – 40%

  • Identify all medical providers involved in a client's treatment beyond the initially submitted facility.
  • Research billing providers and related entities using provider portals, historical requests, and direct outreach.
  • Accurately document and add all identified providers into internal admin systems.

Request Creation & Quality Control – 35%

  • Review incoming Release of Information (ROI) forms and correct missing or incorrect information.
  • Create clean, accurate base forms prior to generating submission packets.
  • Perform detailed QA checks to ensure provider-specific compliance and completeness.

Request Assignment & Workflow Coordination – 15%

  • Assign requests to appropriate records team members based on workload and utilization.
  • Ensure smooth handoff to downstream teams with clear and complete documentation.

Edge Case Management & Escalation – 10%

  • Identify non-standard provider requirements and escalate issues appropriately.
  • Resolve conflicting or missing information through coordination with law firm case managers and internal teams.

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