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Medical Records Retrieval Jobs in Florida (NOW HIRING)

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Onsite Position Summary The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and ...

Barnes Trial Group

Medical Records Coordinator

Tampa, FL · On-site

$19 - $22/hr

Must have a minimum of 1 year of experience as a legal assistant in a litigation law firm or as a medical records coordinator in a medical facility or records retrieval company. * Excellent verbal ...

Barnes Trial Group

Medical Records Coordinator

Tampa, FL · On-site

$19 - $22/hr

Must have a minimum of 1 year of experience as a legal assistant in a litigation law firm or as a medical records coordinator in a medical facility or records retrieval company. * Excellent verbal ...

Community Medical Group

Medical Records II

Miami, FL · On-site

$18 - $20/hr

Request and retrieve prior medical records from external healthcare providers for new patients with documentation gaps identified by the CDI team * Partner closely with the CDI team to obtain the ...

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Vital Imaging Center

MEDICAL RECORDS DEPARTMENT

Miami, FL · On-site

$15.25 - $19/hr

Medical Records Clerk Creates new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying ...

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Medical Records Retrieval information

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$21.3K

$33.1K

$45.2K

How much do medical records retrieval jobs pay per year?

As of Aug 30, 2026, the average yearly pay for medical records retrieval in Florida is $33,123.00, according to ZipRecruiter salary data. Most workers in this role earn between $27,600.00 and $37,700.00 per year, depending on experience, location, and employer.

What is a medical records retrieval?

A Medical Records Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and insurance companies. Professionals in this role handle requests, verify authorizations, and ensure compliance with privacy regulations like HIPAA. They may work for law firms, insurance companies, or healthcare organizations that need medical records for claims, legal cases, or patient care. Strong attention to detail, communication skills, and knowledge of medical terminology are essential for success in this field.

What are the typical daily responsibilities for someone working in medical records retrieval?

Professionals in Medical Records Retrieval are responsible for locating, organizing, and delivering patient health records in accordance with legal and organizational guidelines. On a daily basis, this may involve responding to records requests from healthcare providers, insurance companies, or patients, verifying authorization documents, and tracking requests through electronic management systems. The role requires frequent coordination with medical staff, office administrators, and other recordkeeping personnel to ensure information accuracy and privacy. As you gain experience, you may take on additional tasks such as auditing records for compliance, assisting with process improvements, or training new staff on retrieval procedures.

What are the key skills and qualifications needed to thrive in medical records retrieval, and why are they important?

To thrive in Medical Records Retrieval, you need strong attention to detail, basic knowledge of healthcare documentation, and familiarity with HIPAA regulations, often supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems and document management software is commonly required, and certification as a Registered Health Information Technician (RHIT) may be preferred for some positions. Excellent organizational skills, effective communication, and the ability to manage time efficiently are valuable soft skills for this role. These competencies ensure the accurate, timely, and confidential retrieval of medical records, which supports patient care and compliance with healthcare regulations.

What are the most commonly searched types of Medical Records Retrieval jobs in Florida?

The most popular types of Medical Records Retrieval jobs in Florida are:

What are popular job titles related to Medical Records Retrieval jobs in Florida?

For Medical Records Retrieval jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Medical Records Retrieval jobs in Florida look for?

The top searched job categories for Medical Records Retrieval jobs in Florida are:

What cities in Florida are hiring for Medical Records Retrieval jobs?

Cities in Florida with the most Medical Records Retrieval job openings:

Medical Records Retrieval jobs near you
Infographic showing various Medical Records Retrieval job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, and 5% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $33,123 per year, or $15.9 per hour.

Medical Records Retrieval Supervisor

Pensacola, FL • On-site

Consumer Attorney Records Services
See more jobs at Consumer Attorney Records Servicesexternal

Full-time

Posted 16 days ago

Job description

Job Title: Retrieval Supervisor
Department: Retrieval 
Reports To: Retrieval Supervisor
FLSA Status: Non-Exempt
Schedule:  Monday-Friday,8:00am-5:00pm
Location: On-Site 


Job Summary 

We are seeking an experienced and motivated Medical Records Retrieval Supervisor to lead a team responsible for securing timely, accurate, and complete medical records from healthcare providers nationwide. This role plays a critical part in supporting case progression by ensuring efficient record acquisition, strong provider relationships, and adherence to all HIPAA and confidentiality requirements.

The ideal candidate combines operational leadership with a deep understanding of records retrieval processes, provider follow-up strategies, and workflow management. This individual will mentor team members, oversee service levels, resolve complex retrieval challenges, and continuously improve processes that drive department performance and client satisfaction.

Key Responsibilities

Retrieval Operations

  • Supervise the daily work of retrieval staff handling medical record requests.
  • Monitor request progress, follow-up activity, provider communication, and completion timelines.
  • Ensure retrieval staff are meeting productivity, quality, and turnaround expectations.
  • Train, coach, and support team members on retrieval processes, firm requirements, and best practices.
  • Assist with escalated provider issues, delayed requests, and complex retrieval matters.
  • Coordinate with review, claimant support, leadership, firms, and other departments as needed to keep cases moving efficiently.
  • Track team performance, identify workflow improvements, and help ensure work is prioritized appropriately across the department.

Team Development & Documentation

Support staff development by identifying training needs, reinforcing performance expectations, and helping team members grow in skill, consistency, and accountability.

  • Help maintain accurate status updates, notes, and documentation in internal systems.
  • Collaborate with leadership to address service issues, staffing needs, process bottlenecks, and the ability to delegate support to other areas during periods of heavy volume.
  • Help manage professional relationships with outside vendors and provider offices to support timely retrieval, issue resolution, and service continuity.
  • Ensure team compliance with HIPAA, confidentiality requirements, firm-specific expectations, and company procedures.

Qualifications

Required

  • Experience in medical record retrieval, healthcare operations, legal support, or a similar administrative workflow environment.
  • Prior lead or supervisory experience preferred.
  • Strong organizational and time management skills.
  • Ability to manage deadlines and high-volume work.
  • Strong communication and problem-solving ability.
  • Familiarity with provider follow-up processes and records request documentation.
  • Knowledge of HIPAA and confidentiality standards.

Preferred

  • Ability to communicate effectively with internal departments, firms, and providers.
  • Experience preparing updates, feedback, or performance reporting for leadership.

What Success Looks Like

  • Gain a thorough understanding of retrieval workflows, provider networks, and department performance expectations.

    Establish credibility and strong working relationships with team members and cross-functional partners.

  • Improve visibility into retrieval status and reduce aging requests.

  • Drive accountability for follow-up schedules, documentation quality, and productivity expectations.

  • Maintain high standards of HIPAA compliance and records management accuracy.

  • Identify and implement opportunities to improve retrieval turnaround times and overall department efficiency.

Apply