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Record Retrieval Jobs in Florida (NOW HIRING)

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL · On-site

$85K - $85K/yr

... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will monitor completion of dictation and transcription and ensure timely processing. Assures confidentiality ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL · On-site

$85K - $85K/yr

... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will monitor completion of dictation and transcription and ensure timely processing. Assures confidentiality ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL · On-site

$85K - $85K/yr

... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will monitor completion of dictation and transcription and ensure timely processing. Assures confidentiality ...

Community Medical Group

Medical Records II

Miami, FL · On-site

$18 - $20/hr

Prioritize medical record retrieval requests based on CDI needs, urgency, and established workflow standards * Process incoming medical records, faxes, scanned documents, and correspondence within ...

TrustPro Title and Escrow, Inc.

Be Seen First

Experienced Title Examiner

Clearwater, FL · On-site

$17 - $23/hr

Strong understanding of title standards, legal descriptions, and public record retrieval * Familiarity with title production software (e.g., Resware, SoftPro, RamQuest, etc.) * Excellent research ...

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Record Retrieval information

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How much do record retrieval jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for record retrieval in Florida is $15.59, according to ZipRecruiter salary data. Most workers in this role earn between $12.21 and $18.12 per hour, depending on experience, location, and employer.

What is a record retrieval?

A Record Retrieval job involves obtaining medical, legal, or other official documents on behalf of clients, such as law firms, insurance companies, or healthcare providers. Professionals in this role communicate with record custodians, submit requests, track progress, and ensure timely delivery of accurate records. Strong attention to detail, organization, and knowledge of privacy regulations are essential skills for success in this field.

What does a record retrieval do?

A typical day in Record Retrieval involves receiving and prioritizing requests for records, locating and preparing those documents, and ensuring they are delivered accurately and securely to authorized parties. You may spend your day interfacing with healthcare providers, insurance companies, legal teams, or other organizations to verify information and fulfill requests according to strict deadlines. Teamwork is often required, as you might collaborate with colleagues to manage large volumes of requests or troubleshoot difficult cases. Attention to detail and effective communication are essential since handling confidential information must always comply with organizational policies and legal standards.

What are the key skills and qualifications needed to thrive in record retrieval?

To thrive in Record Retrieval, you need strong attention to detail, organizational skills, and familiarity with data privacy regulations, often supported by a high school diploma or equivalent. Experience with document management systems, electronic health records (EHR) platforms, and secure file transfer tools is typically required. Excellent time management, communication, and problem-solving abilities help you efficiently coordinate requests and work with multiple stakeholders. These skills are essential to ensure timely, accurate, and confidential handling of sensitive records in fast-paced environments.

What do record retrieval companies do?

Record retrieval companies specialize in obtaining official records such as medical, legal, or financial documents on behalf of clients. They often work with government agencies, use specialized tools, and require attention to privacy regulations to efficiently locate and deliver the requested records.

What are popular job titles related to Record Retrieval jobs in Florida?

For Record Retrieval jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Record Retrieval jobs in Florida look for?

The top searched job categories for Record Retrieval jobs in Florida are:

Record Retrieval jobs near you
Infographic showing various Record Retrieval job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $32,419 per year, or $15.6 per hour.

Medical Records Retrieval Supervisor

Consumer Attorney Records Services

Pensacola, FL • On-site

Full-time

Posted 21 days ago

Key responsibilities

  • Supervise the daily work of retrieval staff handling medical record requests.

  • Monitor request progress, follow-up activity, provider communication, and completion timelines.

  • Train, coach, and support team members on retrieval processes, firm requirements, and best practices.

Job description

Job Title: Retrieval Supervisor
Department: Retrieval 
Reports To: Retrieval Supervisor
FLSA Status: Non-Exempt
Schedule:  Monday-Friday,8:00am-5:00pm
Location: On-Site 


Job Summary 

We are seeking an experienced and motivated Medical Records Retrieval Supervisor to lead a team responsible for securing timely, accurate, and complete medical records from healthcare providers nationwide. This role plays a critical part in supporting case progression by ensuring efficient record acquisition, strong provider relationships, and adherence to all HIPAA and confidentiality requirements.

The ideal candidate combines operational leadership with a deep understanding of records retrieval processes, provider follow-up strategies, and workflow management. This individual will mentor team members, oversee service levels, resolve complex retrieval challenges, and continuously improve processes that drive department performance and client satisfaction.

Key Responsibilities

Retrieval Operations

  • Supervise the daily work of retrieval staff handling medical record requests.
  • Monitor request progress, follow-up activity, provider communication, and completion timelines.
  • Ensure retrieval staff are meeting productivity, quality, and turnaround expectations.
  • Train, coach, and support team members on retrieval processes, firm requirements, and best practices.
  • Assist with escalated provider issues, delayed requests, and complex retrieval matters.
  • Coordinate with review, claimant support, leadership, firms, and other departments as needed to keep cases moving efficiently.
  • Track team performance, identify workflow improvements, and help ensure work is prioritized appropriately across the department.

Team Development & Documentation

Support staff development by identifying training needs, reinforcing performance expectations, and helping team members grow in skill, consistency, and accountability.

  • Help maintain accurate status updates, notes, and documentation in internal systems.
  • Collaborate with leadership to address service issues, staffing needs, process bottlenecks, and the ability to delegate support to other areas during periods of heavy volume.
  • Help manage professional relationships with outside vendors and provider offices to support timely retrieval, issue resolution, and service continuity.
  • Ensure team compliance with HIPAA, confidentiality requirements, firm-specific expectations, and company procedures.

Qualifications

Required

  • Experience in medical record retrieval, healthcare operations, legal support, or a similar administrative workflow environment.
  • Prior lead or supervisory experience preferred.
  • Strong organizational and time management skills.
  • Ability to manage deadlines and high-volume work.
  • Strong communication and problem-solving ability.
  • Familiarity with provider follow-up processes and records request documentation.
  • Knowledge of HIPAA and confidentiality standards.

Preferred

  • Ability to communicate effectively with internal departments, firms, and providers.
  • Experience preparing updates, feedback, or performance reporting for leadership.

What Success Looks Like

  • Gain a thorough understanding of retrieval workflows, provider networks, and department performance expectations.

    Establish credibility and strong working relationships with team members and cross-functional partners.

  • Improve visibility into retrieval status and reduce aging requests.

  • Drive accountability for follow-up schedules, documentation quality, and productivity expectations.

  • Maintain high standards of HIPAA compliance and records management accuracy.

  • Identify and implement opportunities to improve retrieval turnaround times and overall department efficiency.