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Medical Record Retrieval Jobs in Florida (NOW HIRING)

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Onsite Position Summary The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and ...

SOLIS Health Plans

Medical Records Coordinator

Miami, FL · On-site

$17 - $22/hr

The coordinator will prepare record requests, conduct outreach, facilitate delivery or retrieval of medical records, validate required information is present in the record and curate the record in a ...

Solis Health Plans

Medical Records Coordinator

Miami, FL · On-site

$21 - $25/hr

The coordinator will prepare record requests, conduct outreach, facilitate delivery or retrieval of medical records, validate required information is present in the record and curate the record in a ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL

$85K - $85K/yr

... medical records as requested in a timely manner, purging and indexing of records ... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL

$85K - $85K/yr

... medical records as requested in a timely manner, purging and indexing of records ... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL · On-site

$85K - $85K/yr

... medical records as requested in a timely manner, purging and indexing of records ... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will ...

Evara Health

Medical Records Specialist

Clearwater, FL · On-site

... with record retrieval, release of information requests, and preparation of records for storage or ... Knowledge of medical terminology and prior HIM experience strongly preferred * Local to Florida Why ...

Evara Health

Medical Records Specialist

Clearwater, FL · On-site

... with record retrieval, release of information requests, and preparation of records for storage or ... Knowledge of medical terminology and prior HIM experience strongly preferred * Local to Florida Why ...

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Medical Record Retrieval information

See Florida salary details

$21.3K

$33.1K

$45.2K

How much do medical record retrieval jobs pay per year?

As of Aug 30, 2026, the average yearly pay for medical record retrieval in Florida is $33,123.00, according to ZipRecruiter salary data. Most workers in this role earn between $27,600.00 and $37,700.00 per year, depending on experience, location, and employer.

What is a medical record retrieval?

A Medical Record Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and clinics on behalf of insurance companies, legal firms, or other organizations. Professionals in this role communicate with medical facilities, verify authorization forms, and ensure records are collected in a timely manner. Attention to detail and knowledge of HIPAA regulations are important to maintain patient confidentiality.

What skills and qualifications are needed for medical record retrieval?

Excelling in Medical Record Retrieval requires attention to detail, knowledge of healthcare documentation, and a high degree of data accuracy, often supported by a high school diploma or equivalent and experience in healthcare settings. Familiarity with Electronic Health Record (EHR) systems, HIPAA compliance, and document management software is commonly needed. Strong organizational skills, discretion, and effective communication help professionals handle sensitive information and collaborate across departments. These abilities ensure timely, accurate retrieval of records while maintaining data privacy and supporting high-quality patient care.

What are the main challenges in medical record retrieval and how can they be addressed?

A primary challenge in Medical Record Retrieval is ensuring the prompt and accurate collection of records while maintaining strict confidentiality and compliance with privacy regulations. Professionals may encounter incomplete records, system limitations, or communication delays with healthcare providers, which require persistence and resourcefulness to resolve. Effective organization and adaptability can help streamline processes, while clear communication with both clinical and administrative teams is vital. Many employers provide ongoing training to help staff stay current with evolving technologies and regulations, making it easier to overcome these common challenges and excel in the role.

What are popular job titles related to Medical Record Retrieval jobs in Florida?

For Medical Record Retrieval jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Medical Record Retrieval jobs in Florida look for?

The top searched job categories for Medical Record Retrieval jobs in Florida are:

What cities in Florida are hiring for Medical Record Retrieval jobs?

Cities in Florida with the most Medical Record Retrieval job openings:

Medical Record Retrieval jobs near you
Infographic showing various Medical Record Retrieval job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, and 5% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $33,123 per year, or $15.9 per hour.

Medical Records Retrieval Supervisor

Consumer Attorney Records Services

Pensacola, FL • On-site

Full-time

Posted 16 days ago

Job description

Job Title: Retrieval Supervisor
Department: Retrieval 
Reports To: Retrieval Supervisor
FLSA Status: Non-Exempt
Schedule:  Monday-Friday,8:00am-5:00pm
Location: On-Site 


Job Summary 

We are seeking an experienced and motivated Medical Records Retrieval Supervisor to lead a team responsible for securing timely, accurate, and complete medical records from healthcare providers nationwide. This role plays a critical part in supporting case progression by ensuring efficient record acquisition, strong provider relationships, and adherence to all HIPAA and confidentiality requirements.

The ideal candidate combines operational leadership with a deep understanding of records retrieval processes, provider follow-up strategies, and workflow management. This individual will mentor team members, oversee service levels, resolve complex retrieval challenges, and continuously improve processes that drive department performance and client satisfaction.

Key Responsibilities

Retrieval Operations

  • Supervise the daily work of retrieval staff handling medical record requests.
  • Monitor request progress, follow-up activity, provider communication, and completion timelines.
  • Ensure retrieval staff are meeting productivity, quality, and turnaround expectations.
  • Train, coach, and support team members on retrieval processes, firm requirements, and best practices.
  • Assist with escalated provider issues, delayed requests, and complex retrieval matters.
  • Coordinate with review, claimant support, leadership, firms, and other departments as needed to keep cases moving efficiently.
  • Track team performance, identify workflow improvements, and help ensure work is prioritized appropriately across the department.

Team Development & Documentation

Support staff development by identifying training needs, reinforcing performance expectations, and helping team members grow in skill, consistency, and accountability.

  • Help maintain accurate status updates, notes, and documentation in internal systems.
  • Collaborate with leadership to address service issues, staffing needs, process bottlenecks, and the ability to delegate support to other areas during periods of heavy volume.
  • Help manage professional relationships with outside vendors and provider offices to support timely retrieval, issue resolution, and service continuity.
  • Ensure team compliance with HIPAA, confidentiality requirements, firm-specific expectations, and company procedures.

Qualifications

Required

  • Experience in medical record retrieval, healthcare operations, legal support, or a similar administrative workflow environment.
  • Prior lead or supervisory experience preferred.
  • Strong organizational and time management skills.
  • Ability to manage deadlines and high-volume work.
  • Strong communication and problem-solving ability.
  • Familiarity with provider follow-up processes and records request documentation.
  • Knowledge of HIPAA and confidentiality standards.

Preferred

  • Ability to communicate effectively with internal departments, firms, and providers.
  • Experience preparing updates, feedback, or performance reporting for leadership.

What Success Looks Like

  • Gain a thorough understanding of retrieval workflows, provider networks, and department performance expectations.

    Establish credibility and strong working relationships with team members and cross-functional partners.

  • Improve visibility into retrieval status and reduce aging requests.

  • Drive accountability for follow-up schedules, documentation quality, and productivity expectations.

  • Maintain high standards of HIPAA compliance and records management accuracy.

  • Identify and implement opportunities to improve retrieval turnaround times and overall department efficiency.

Apply