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Medical Records Retrieval Jobs (NOW HIRING)

SPJST Senior Living

Medical Records

Egypt, TX · On-site

$13.50 - $16/hr

... with record retrieval Also responsible for coordinating resident appointment schedules and ... Skills: - Proficiency in medical terminology - Experience in a medical office setting - Knowledge ...

Phaxis

Medical Records Specialist

Manhattan, NY · On-site

$24.50 - $27/hr

Engage directly with healthcare providers to facilitate the retrieval of medical records for comprehensive review and abstraction. * Schedule and conduct onsite medical record reviews with high ...

Capitol Imaging Services

Medical Records (50244)

Marrero, LA · On-site

$14.75 - $19/hr

The Medical Records Coordinator is a part time position. The hours are Monday-Friday 8:30am - 1 ... Record Retrieval and Filing : * Retrieve and prepare patient records for imaging procedures and ...

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How much do medical records retrieval jobs pay per year?

As of Jun 30, 2026, the average yearly pay for medical records retrieval in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Medical Records Retrieval position, and why are they important?

To thrive in Medical Records Retrieval, you need strong attention to detail, basic knowledge of healthcare documentation, and familiarity with HIPAA regulations, often supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems and document management software is commonly required, and certification as a Registered Health Information Technician (RHIT) may be preferred for some positions. Excellent organizational skills, effective communication, and the ability to manage time efficiently are valuable soft skills for this role. These competencies ensure the accurate, timely, and confidential retrieval of medical records, which supports patient care and compliance with healthcare regulations.

What are the typical daily responsibilities for someone working in Medical Records Retrieval?

Professionals in Medical Records Retrieval are responsible for locating, organizing, and delivering patient health records in accordance with legal and organizational guidelines. On a daily basis, this may involve responding to records requests from healthcare providers, insurance companies, or patients, verifying authorization documents, and tracking requests through electronic management systems. The role requires frequent coordination with medical staff, office administrators, and other recordkeeping personnel to ensure information accuracy and privacy. As you gain experience, you may take on additional tasks such as auditing records for compliance, assisting with process improvements, or training new staff on retrieval procedures.

What is a Medical Records Retrieval job?

A Medical Records Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and insurance companies. Professionals in this role handle requests, verify authorizations, and ensure compliance with privacy regulations like HIPAA. They may work for law firms, insurance companies, or healthcare organizations that need medical records for claims, legal cases, or patient care. Strong attention to detail, communication skills, and knowledge of medical terminology are essential for success in this field.

More about Medical Records Retrieval jobs
What cities are hiring for Medical Records Retrieval jobs? Cities with the most Medical Records Retrieval job openings:
What are the most commonly searched types of Medical Records Retrieval jobs? The most popular types of Medical Records Retrieval jobs are:
What states have the most Medical Records Retrieval jobs? States with the most job openings for Medical Records Retrieval jobs include:
What job categories do people searching Medical Records Retrieval jobs look for? The top searched job categories for Medical Records Retrieval jobs are:
Medical Records Retrieval jobs near you
Infographic showing various Medical Records Retrieval job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 4% Full Time, 88% Part Time, 4% Contract, and 2% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Medical Record Retrieval Caller / Follow Up Specialist

Champion Records Service

Houston, TX • On-site

$17 - $19/hr

Full-time

Dental, Vision, PTO

Posted 18 days ago

Key responsibilities

  • Contact medical facilities, copy services, employers, banks, and other custodians regarding record requests.

  • Confirm receipt of subpoenas, authorizations, and legal documents, and follow up on requests to expedite delivery of records.

  • Document all communications, track outstanding requests, and communicate updates to internal Case Managers and clients.

Job description

Champion Records Service – Expeditor / Records Follow-Up Specialist


About Champion Records Service

Champion Records Service is a Houston-based boutique medical record retrieval company serving law firms nationwide. We specialize in obtaining medical, billing, radiology, employment, banking, and other litigation-related records with accuracy, urgency, and communication.

Our culture is built around teamwork, accountability, consistency, and client service. We believe communication drives results, and every member of our team plays a critical role in delivering an exceptional experience to our clients.


Expeditor / Records Follow-Up Specialist

Location:

Houston, TX

Employment Type:

Full-Time

Compensation:

$17 to $19 per hour based on experience
Performance-based bonus plan available


Position Overview

Champion Records is seeking a highly organized and professional Expeditor / Records Follow-Up Specialist to join our growing team.

This position is responsible for communicating directly with hospitals, clinics, copy services, custodians of records, and other facilities to confirm receipt of subpoenas and authorizations, verify status of requests, obtain page counts and invoices, coordinate payment, and expedite delivery of records.

The ideal candidate is confident on the phone, detail-oriented, persistent, and able to professionally manage high call volume while maintaining excellent documentation and communication.


Essential Responsibilities

  • Contact medical facilities, copy services, employers, banks, and other custodians regarding record requests
  • Confirm receipt of subpoenas, authorizations, and legal documents
  • Follow up on aging requests and expedite completion of records
  • Obtain page counts, fee information, and estimated completion dates
  • Coordinate payments and document all communication within company software
  • Track outstanding requests and identify delays or potential issues
  • Communicate updates to internal Case Managers and clients
  • Maintain accurate notes and status reporting
  • Assist with resolving rejected or incomplete requests
  • Meet daily productivity and communication goals
  • Provide professional customer service in all interactions
  • Other duties as assigned


Qualifications

  • Previous customer service, collections, call center, legal support, or record retrieval experience preferred
  • Strong verbal and written communication skills
  • Comfortable making outbound phone calls throughout the day
  • Strong attention to detail and organizational skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Basic computer proficiency and typing skills required
  • Experience working with medical offices or legal industry is a plus
  • Dependable attendance and strong work ethic required


Ideal Candidate Traits

  • Persistent but professional communicator
  • Strong sense of urgency
  • Positive attitude and team-oriented mindset
  • Able to handle difficult conversations calmly
  • Self-starter who follows processes consistently
  • Comfortable working with deadlines and productivity goals


Why Work at Champion Records Service?

  • Family-oriented, team-driven environment
  • Stable and growing company
  • Opportunity for advancement
  • Performance bonus opportunities
  • Hands-on training and structured onboarding
  • Meaningful role supporting the legal industry
  • Leadership team focused on consistency, communication, and employee growth

At Champion Records, every phone call matters. Our Expeditors play a critical role in ensuring clients receive records timely and without surprises.


To Apply

Please submit your resume and a brief summary of your experience. Qualified candidates will be contacted to schedule a phone interview.


Company Description

Champion Records Service is a Houston-based legal support company that helps law firms obtain medical, billing, and other critical records. We are a process-driven team focused on speed, accuracy, and clear communication to deliver reliable results our clients depend on.