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Medical Records Retrieval Jobs in California (NOW HIRING)

PACS

Medical Records Assistant

San Jose, CA · On-site

$20 - $22/hr

Retrieve and distribute charts and medical information for authorized personnel. * Ensure records are complete, accurate, and properly indexed. * Assist with admissions, discharges, assessments, and ...

Apidel Technologies

Medical Records Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

Understands policies, procedures, and priorities Locate, retrieve, and deliver medical records. • Reconcile and maintain accurate task queues of records to be processed and entered into the ...

PACS

Medical Records Assistant

San Diego, CA · On-site

File in accordance with established policies and procedures. • Retrieve resident records ... Prepare written correspondence as necessary. • Retrieve medical records when requested by ...

PACS

Medical records director

El Monte, CA · On-site

... medical records department in accordance with established policies and procedures. Assist the ... Retrieve resident records (manually/electronically). Deliver as necessary. Files information such ...

Pacs

Retrieve resident records (manually/electronically). Deliver as necessary. Files information such ... Index medical records as directed by the medical records/health information consultant. Maintain ...

PACS

Medical Records Director

El Monte, CA · On-site

... medical records department in accordance with established policies and procedures. Assist the ... Retrieve resident records (manually/electronically). Deliver as necessary. Files information such ...

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Retrieve and distribute resident medical records to authorized personnel. * Process admissions, discharges, and maintain required medical record registries. * Monitor incomplete charts and follow up ...

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All JobsMedical Records Retrieval JobsMedical Records Retrieval Jobs in California

Medical Records Retrieval information

See California salary details

$28.1K

$43.7K

$59.7K

How much do medical records retrieval jobs pay per year?

As of Sep 4, 2026, the average yearly pay for medical records retrieval in California is $43,744.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $49,800.00 per year, depending on experience, location, and employer.

What is a medical records retrieval?

A Medical Records Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and insurance companies. Professionals in this role handle requests, verify authorizations, and ensure compliance with privacy regulations like HIPAA. They may work for law firms, insurance companies, or healthcare organizations that need medical records for claims, legal cases, or patient care. Strong attention to detail, communication skills, and knowledge of medical terminology are essential for success in this field.

What are the typical daily responsibilities for someone working in medical records retrieval?

Professionals in Medical Records Retrieval are responsible for locating, organizing, and delivering patient health records in accordance with legal and organizational guidelines. On a daily basis, this may involve responding to records requests from healthcare providers, insurance companies, or patients, verifying authorization documents, and tracking requests through electronic management systems. The role requires frequent coordination with medical staff, office administrators, and other recordkeeping personnel to ensure information accuracy and privacy. As you gain experience, you may take on additional tasks such as auditing records for compliance, assisting with process improvements, or training new staff on retrieval procedures.

What are the key skills and qualifications needed to thrive in medical records retrieval, and why are they important?

To thrive in Medical Records Retrieval, you need strong attention to detail, basic knowledge of healthcare documentation, and familiarity with HIPAA regulations, often supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems and document management software is commonly required, and certification as a Registered Health Information Technician (RHIT) may be preferred for some positions. Excellent organizational skills, effective communication, and the ability to manage time efficiently are valuable soft skills for this role. These competencies ensure the accurate, timely, and confidential retrieval of medical records, which supports patient care and compliance with healthcare regulations.

What are the most commonly searched types of Medical Records Retrieval jobs in California?

The most popular types of Medical Records Retrieval jobs in California are:

What are popular job titles related to Medical Records Retrieval jobs in California?

For Medical Records Retrieval jobs in California, the most frequently searched job titles are:

What job categories do people searching Medical Records Retrieval jobs in California look for?

The top searched job categories for Medical Records Retrieval jobs in California are:

What cities in California are hiring for Medical Records Retrieval jobs?

Cities in California with the most Medical Records Retrieval job openings:

Medical Records Retrieval jobs near you
Infographic showing various Medical Records Retrieval job openings in California as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $43,744 per year, or $21 per hour.

Medical Records

Allergy and Asthma Associates of Southern California

Laguna Niguel, CA • On-site

$23 - $25/hr

Full-time

Re-posted 9 days ago

Job description

Medical Records Coordinator

Compensation: $23.00–$25.00 per hour, depending on experience and qualifications.

Position Overview

Allergy and Asthma Associates of Southern California is seeking a detail-oriented and organized Medical Records Coordinator to oversee the accuracy, integrity, and confidentiality of patient medical records. This position is responsible for maintaining electronic health records, processing medical records requests, ensuring documentation is complete and compliant, and providing limited support to billing operations when needed.

Key Responsibilities

  • Maintain, organize, and update electronic patient medical records in accordance with practice policies and HIPAA regulations.

  • Review patient charts for completeness, accuracy, and required documentation.

  • Process incoming and outgoing medical records requests while ensuring proper authorization and confidentiality.

  • Scan, index, and upload patient documents into the electronic health record (EHR) system.

  • Coordinate with physicians and clinical staff to obtain missing documentation and resolve record discrepancies.

  • Ensure timely completion of chart preparation, record retrieval, and document management.

  • Assist with insurance and billing documentation by providing complete and accurate medical records to support claims and prior authorizations.

  • Verify patient demographic and insurance information as needed.

  • Maintain compliance with federal, state, and organizational medical records regulations.

  • Respond professionally to requests from patients, providers, insurance companies, and other authorized parties.

  • Perform additional administrative duties as assigned.

Qualifications

  • High school diploma or equivalent required; Associate degree or healthcare-related certification preferred.

  • Minimum of one year of experience in medical records, health information management, or a healthcare office preferred.

  • Working knowledge of electronic health record (EHR) systems.

  • Familiarity with HIPAA, confidentiality requirements, and medical records regulations.

  • Understanding of medical terminology.

  • Strong organizational skills with exceptional attention to detail.

  • Excellent verbal and written communication skills.

  • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced medical office.

Preferred Qualifications

  • Experience in an allergy, asthma, or specialty medical practice.

  • Knowledge of insurance documentation requirements and basic medical billing processes.

  • Experience responding to records requests, audits, or compliance reviews.

  • Familiarity with revenue cycle documentation requirements.

What We Offer

  • Competitive pay of $23.00–$25.00 per hour, based on experience.

  • A collaborative and supportive work environment.

  • Opportunities for professional development and continued learning.

  • Competitive benefits package.

  • The opportunity to contribute to exceptional patient care through accurate and efficient health information management.

Equal Opportunity Employer

Allergy and Asthma Associates of Southern California is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace where employment decisions are based on qualifications, experience, and business needs.