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Records Assistant Jobs in California (NOW HIRING)

PACS

Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

PACS Inc

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday - Friday 8:30 am - 5:00 pm Pay: $20.00-$23.00 per hour Join Our Team! Western Slope Healthcare Center is ...

Pacs

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

PACS Inc

Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

PACS Inc

Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

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Records Assistant information

See California salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for records assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in California? The most popular types of Records jobs in California are:
What are popular job titles related to Records Assistant jobs in California? For Records Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in California look for? The top searched job categories for Records Assistant jobs in California are:
What cities in California are hiring for Records Assistant jobs? Cities in California with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,118 per year, or $18.3 per hour.

Medical Records Assistant

Ocean Park Healthcare Center

Santa Monica, CA

$25 - $27/hr

Full-time

Re-posted 21 days ago

Job description

Medical Records Assistant

Job Title: Medical Records Assistant
Location: Santa Monica, California
Organization: Ocean Park Healthcare Center

At Ocean Park Healthcare Center, we are dedicated to providing the highest level of care to our patients. Our mission, "We are here to care and protect," is at the heart of everything we do. As a Medical Records Assistant, you will play a vital role in ensuring the accurate and efficient management of our patients' medical records.

Job Summary:

We are seeking a detail-oriented and organized Medical Records Assistant to join our healthcare team. The successful candidate will be responsible for maintaining accurate and up-to-date medical records, processing medical records requests, and ensuring compliance with relevant laws and regulations. This is an excellent opportunity to join a compassionate and experienced healthcare team and make a meaningful difference in the lives of our patients.

Responsibilities:

  • Maintain accurate and up-to-date medical records for our patients

  • Process and respond to medical records requests from patients, healthcare providers, and insurance companies

  • Ensure compliance with relevant laws and regulations, including HIPAA

  • Organize and file medical records in a secure and efficient manner

  • Participate in quality improvement initiatives to improve the accuracy and completeness of medical records

  • Collaborate with healthcare professionals to ensure that medical records are accurate and up-to-date

Requirements:

  • High school diploma or equivalent required; associate's degree or higher in a related field preferred

  • Experience in medical records or a related field preferred

  • Strong attention to detail and organizational skills

  • Ability to work accurately and efficiently in a fast-paced environment

  • Excellent communication and customer service skills

  • Familiarity with medical records software and systems preferred

Why Join Our Team:

  • Join a compassionate and experienced healthcare team dedicated to providing exceptional care to our patients

  • Participate in quality improvement initiatives to make a meaningful difference in the lives of our patients

  • Enhance your skills and knowledge in medical records management

  • Work in a warm and clean environment with a commitment to providing the highest level of care

How to Apply:

If you are a motivated and detail-oriented individual who is passionate about providing exceptional patient care, please apply for this exciting opportunity to join our team. We look forward to reviewing your application.