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Records Assistant Jobs in California (NOW HIRING)

Pacs

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

PACS

Medical Records Assistant

San Jose, CA · On-site

$20 - $22/hr

Medical Records Assistant (Interim) - Full-Time Canyon Springs Post Acute is seeking a detail-oriented Medical Records Assistant to support the management of resident medical records and health ...

PACS

Medical Records Assistant

San Diego, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

City of Hanford

Police Records Assistant

Hanford, CA

$48K - $59K/yr

This is the journey level in the Police Records Assistant series. Incumbents initially perform the more routine duties assigned to positions in this series and work under close supervision. However ...

PACS

Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

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Records Assistant information

See California salary details

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$18

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How much do records assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for records assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in California?

The most popular types of Records jobs in California are:

What are popular job titles related to Records Assistant jobs in California?

For Records Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in California look for?

The top searched job categories for Records Assistant jobs in California are:

What cities in California are hiring for Records Assistant jobs?

Cities in California with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,118 per year, or $18.3 per hour.

Medical Records Assistant

LiveWell Centers

San Andreas, CA • On-site

$18 - $20/hr

Part-time

Medical, Dental, Vision, PTO

This job post has expired 4 days ago. Applications are no longer accepted.

Job description

) Part-Time Medical Records Assistant
Golden San Andreas Care Center | San Andreas, CA
Job Summary
Golden San Andreas Care Center is seeking a Part-Time Medical Records Assistant to support the organization, maintenance, and accuracy of resident medical records. This position works closely with nursing and interdisciplinary teams to ensure records are complete, organized, and available when needed for resident care.
Essential Functions
  • Assemble and maintain resident medical records according to facility procedures.
  • Assist with admission paperwork and other medical records tasks as assigned.
  • Maintain accurate and organized open and closed resident records.
  • Assist with chart audits to ensure required documentation is complete and up to date.
  • Review records for physician orders, vital signs, weights, summaries, and other required documentation.
  • Retrieve and re-file medical records when requested by authorized personnel.
  • Assist with maintaining forms and documentation at nursing stations.
  • Provide records or information to authorized individuals in accordance with applicable regulations.
  • Maintain confidentiality and follow HIPAA requirements for the privacy and security of protected health information.
  • Communicate documentation concerns to appropriate nursing and interdisciplinary team members.
  • Perform other medical records and administrative duties as assigned.
Education & Experience
  • High school diploma or equivalent required.
  • Previous healthcare, long-term care, medical records, or administrative experience preferred.
  • Knowledge of medical terminology and HIPAA requirements is a plus.
  • Strong attention to detail, organization, and confidentiality.
Benefit Highlights
  • Competitive Wages
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Time Off

Golden San Andreas Care Center
900 Mountain Rd, San Andreas, CA 95249, USA
Evergreen Healthcare Group is an Equal Opportunity Employer.

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