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Records Assistant Jobs in California (NOW HIRING)

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday - Friday 8:30 am - 5:00 pm Pay: $20.00-$23.00 per hour Join Our Team! Western Slope Healthcare Center is ...

PACS

Medical Records Asst. - Del Rosa

San Bernardino, CA · On-site

$18 - $20/hr

Medical Records Assistant Del Rosa Villa Post Acute Pay Range: $18.00 - $20.00 per hour, DOE Position Type: Full-Time Join Our Team at Del Rosa Villa Post Acute! Del Rosa Villa Post Acute is seeking ...

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Records Assistant information

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$8

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How much do records assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for records assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in California? The most popular types of Records jobs in California are:
What are popular job titles related to Records Assistant jobs in California? For Records Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in California look for? The top searched job categories for Records Assistant jobs in California are:
What cities in California are hiring for Records Assistant jobs? Cities in California with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,118 per year, or $18.3 per hour.

Medical Records Assistant

Sun Mar Health Care

Santa Ana, CA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

We are a skilled nursing facility looking for dynamic associates to join our clinical team and provide our guests with a care experience that will change their lives. If you have medical records experience in a skilled nursing facility, and you would like provide a unique and memorable experience to our guests, we want to meet you!OUR COMPANY MISSION: To inspire hope that contributes to health and well-being for a unique care experience. We strive to deliver quality of care and unparalleled hospitality to all our guests and team members.Job duties: Create new medical records and retrieves existing medical records by gathering appropriate record folders and contents

Responsible for maintaining the files included in a patient's health information portfolio, including medical history, symptoms, examination results, diagnostic tests, treatment methods, and other services. Responsible to ensure files are accurate, filled out properly, organized, and secure. Code patients' medical information for reimbursement purposes.

Medical record copying Scans and sends documents as requested Schedules appointments Verify insurance coverage and patient demographics Manage the charts to ensure information is completed and filed appropriately Electronically send prescriptions in the EHR (Electronic Health Record) to pharmacies.

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