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Records Assistant Jobs in California (NOW HIRING)

PACS

Med Record Assistant-Full Time

Lancaster, CA · On-site

General Purpose The primary purpose of your job position is to maintain resident medical records ... Assist in organizing, planning and directing the medical records department in accordance with ...

PACS Inc

Med Record Assistant-Full Time

Lancaster, CA · On-site

General Purpose The primary purpose of your job position is to maintain resident medical records ... Assist in organizing, planning and directing the medical records department in accordance with ...

GovernmentJobs.com

Records Clerk

San Leandro, CA · On-site

$18.25 - $24/hr

Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to ...

City of San Leandro

Records Clerk

San Leandro, CA

$73K - $88K/yr

Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to ...

City Of San Leandro

Records Clerk

San Leandro, CA · On-site

$18.25 - $24/hr

Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to ...

Wu Pediatrics

Medical Records Coordinator

Temple City, CA · On-site

$18.50 - $23.75/hr

... Assist with medical coding, chart audits, and record retrieval to support billing and compliance teams Scan, index, and file incoming documents into the practice management system Support front ...

City of San Leandro, CA

Records Clerk

San Leandro, CA · On-site

$73K - $88K/yr

Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

The Records Specialist works closely with attorneys, legal assistants, paralegals, and administrative staff to support matter lifecycle management, document organization, records retention, and ...

City of San Leandro, CA

Records Clerk

San Leandro, CA · On-site

$73K - $88K/yr

Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to ...

Allen Matkins Leck

Records Specialist

Los Angeles, CA · On-site

The Records Specialist works closely with attorneys, legal assistants, paralegals, and administrative staff to support matter lifecycle management, document organization, records retention, and ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

The Records Specialist works closely with attorneys, legal assistants, paralegals, and administrative staff to support matter lifecycle management, document organization, records retention, and ...

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in California

Records Assistant information

See California salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for records assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in California? The most popular types of Records jobs in California are:
What are popular job titles related to Records Assistant jobs in California? For Records Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in California look for? The top searched job categories for Records Assistant jobs in California are:
What cities in California are hiring for Records Assistant jobs? Cities in California with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,118 per year, or $18.3 per hour.

Medical Record Assistant

Olympia Convalescent Hospital

Los Angeles, CA • On-site

$20 - $23/hr

Full-time

Posted 7 days ago

Job description

) Medical Records/Audit Clerk - Assistant
At Olympia Convalescent Hospital, we're committed to providing exceptional care and services to our patients, and we're seeking a dedicated and detail-oriented Medical Records/Audit Clerk - Assistant to join our team! Located in Koreatown our hospital offers a variety of therapies and care services to help patients regain their independence.
Job Summary:
As a Medical Records/Audit Clerk - Assistant, you will play a critical role in maintaining resident medical records and health information systems in accordance with current federal and state guidelines. Your duties will include:
  • Receiving and following work schedule/instructions from your supervisor
  • Organizing, planning, and directing the medical records department
  • Assisting the Medical Records/Information Consultant as required
  • Organizing and filing patient charts
  • Developing and maintaining a good working rapport with inter-department personnel
  • Retrieving and delivering patient records manually and electronically
  • Inputting resident data into appropriate databases

Requirements:
  • High school diploma or GED required
  • Knowledge of medical terminology
  • Ability to read, speak, and understand English
  • Ability to follow and complete directions and tasks in a timely manner
  • Ability to maintain a neat, clean, and well-groomed appearance
  • Knowledge of computers, data retrieval, input, and output functions
  • Good organizational skills

Schedule: Tuesday to Saturday or Sunday to Thursday 8:00AM-4:30PM
Benefits: (Please note that we do not offer benefits at this time)
What We Offer:
  • Competitive hourly rate of $20-$23
  • Opportunity to work in a dynamic and supportive environment
  • Possibility to advance your career with our growing healthcare organization

How to Apply:
If you're a motivated and detail-oriented individual looking for a new challenge, we encourage you to apply for this exciting opportunity. Please submit your application to join our team and become a part of our mission to provide exceptional care and services to our patients.
Apply Now:
Don't miss this opportunity to join our team and make a difference in the lives of our patients. Apply today and take the first step towards a rewarding career as a Medical Records/Audit Clerk - Assistant at Olympia Convalescent Hospital.

Apply