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Medical Record Scanning Jobs in California (NOW HIRING)

Varite

Medical Records Specialist

Downey, CA · On-site

Updates chart tracking system to reflect the current status of the incomplete record. * Scans loose ... Oversees all incomplete medical record activities and functions. * Assists physicians with record ...

US Tech Solutions

Medical Records Specialist

Downey, CA · On-site

$21 - $22/hr

Updates chart tracking system to reflect the current status of the incomplete record. * Scans loose ... Oversees all incomplete medical record activities and functions. * Assists physicians with record ...

Apidel Technologies

Medical Records Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

... scanning equipment, and images in an EHR. • Proficient in the Electronic Health Record functionality. • Process and maintain medical records in a manner consistent with medical, administrative ...

PRS Management, Inc.

Clinical Records Coordinator

Davis, CA

$18.75 - $24.25/hr

Maintain accurate electronic and paper medical records. * Scan, organize, retrieve, and securely manage resident records. * Audit documentation for completeness, accuracy, and compliance. * Monitor ...

Varite

Medical records clerk

Whittier, CA · On-site

$17 - $21/hr

Locating and following up on missing medical records, prepping, scanning and filing of medical records and loose reports, preparation of documents for storage via scanning or boxing, answering ...

PRS Management, Inc.

Clinical Records Coordinator

Davis, CA · On-site

$19.25 - $24.75/hr

Maintain accurate electronic and paper medical records. * Scan, organize, retrieve, and securely manage resident records. * Audit documentation for completeness, accuracy, and compliance. * Monitor ...

US Tech Solutions

Medical records clerk

Whittier, CA · On-site

$24/hr

Locating and following up on missing medical records, prepping, scanning and filing of medical records and loose reports, preparation of documents for storage via scanning or boxing, answering ...

Varite

Medical Records clerk #

Whittier, CA · On-site

$17 - $21/hr

Locating and following up on missing medical records, prepping, scanning and filing of medical records and loose reports, preparation of documents for storage via scanning or boxing, answering ...

US Tech Solutions

Medical Records clerk #

Whittier, CA · On-site

$22 - $24/hr

Locating and following up on missing medical records, prepping, scanning and filing of medical records and loose reports, preparation of documents for storage via scanning or boxing, answering ...

gpac

Medical Records Coordinator

Newport Beach, CA · On-site

$22 - $26/hr

Medical Records Coordinator - Newport Beach, CA A growing law firm is seeking a detail-oriented ... Scan, organize, and manage electronic documents * Maintain strict confidentiality when handling ...

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All JobsMedical Record Scanning JobsMedical Record Scanning Jobs in California

Medical Record Scanning information

See California salary details

$11

$21

$40

How much do medical record scanning jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for medical record scanning in California is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $23.51 per hour, depending on experience, location, and employer.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).

What are some common challenges faced in a medical record scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What are the key skills and qualifications needed to thrive as a medical record scanning specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

Is medical record scanning a good career?

Medical record scanning is a stable career that involves digitizing paper health records using scanning equipment and software. It often requires attention to detail, organizational skills, and knowledge of healthcare privacy regulations, making it suitable for those interested in healthcare administration and data management.
Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,150 per year, or $21.7 per hour.

Medical Records Specialist

Varite

Downey, CA • On-site

Other

Posted 21 days ago

Job description

  • Shift/Schedule: Onsite, M-F 8am-4:30pm.
  • This position processes health information under the direction of the HIM Director or designated supervisor. This position is responsible for coordinating physician medical record completion and the quantitative analysis of all medical record patient types based upon standards established by Title 22, CIHQ, Conditions of Participation and the Medical Staff Rules and Regulations.

Responsibilities:
  • Safeguards and preserves the confidentiality of patient's protected health information in accordance with State and Federal (HIPAA) regulatory requirements, hospital, and departmental policies.
  • Ensures a safe patient environment and adherence to safety practices per policy.
  • With consideration to age, employee utilizes the approved process to resolve biophysical, psychological, educational, and environmental needs of patient/significant other when administering care.
  • Notifies physicians of medical records requiring their completion in accordance with Medical Staff Bylaws, Rules and Regulations, Title 22, and Center for Improvement in Healthcare Quality (CIHQ) and all other applicable regulatory agencies. Maintains documentation of the notifications.
  • Administers all medical staff guidelines as it pertains to the medical record completion, uniformly and consistently among all members of the medical staff. May perform daily counts of number of records pending completion using the computer-generated reports. Monitors unsigned and refused electronic orders, tasks, and documents.
  • Retrieves incomplete records and/or assists physicians on a one-to-one basis in completing their records electronically.
  • Activates temporary suspension of medical staff privileges when records are not completed in a timely manner. Communicates suspension information to other departments per Health Information Management Department procedures. Maintains documentation of days on suspension to fulfill mandated reporting requirements and Medical Staff reappointment/credentialing needs.
  • Analyzes and re-analyzes incomplete paper and electronic medical records to assure the completeness of information. Updates chart tracking system to reflect the current status of the incomplete record.
  • Scans loose filing into the ChartMaxx System.
  • Utilizes ChartMaxx to accomplish deficiency analysis and reporting.
  • Adheres to daily productivity standards provided in separate documentation.
  • Oversees all incomplete medical record activities and functions.
  • Assists physicians with record completion issues and escalates them if resolution cannot be achieved in a timely manner.
  • Completes a RLDatix Incident Report for any potential compensable event identified during the record review or completion process.
  • Conducts record review function with established criteria and provides data to Director or designated supervisor.
  • Able to perform basic eScription1 monitoring, pending and look up functions
  • Operates the office equipment normally used in the routines of daily work, such as photocopy machine, facsimile (FAX) equipment, computers, scanners, and telephones.
  • Must be able to communicate effectively with all ages of customers served.
  • Abides by and strongly enforces all compliance requirements and policies and performs his/her responsibilities in an ethical manner consistent with the organization's values.

Experience:
  • 3-5 years of Medical Record experience in an acute care setting
  • Previous experience with electronic health record applications

Skills:
  • Medical Record documents. Able to categorize forms/documents within the medical record. Physician chart completion and chart deficiency analysis
  • Basic keyboarding skills. Typing speed of 35 wpm
  • Must be knowledgeable of medical terminology and familiarity with computers. Must be detailed oriented, self-motivated
  • Ability to withstand the pressure of continual deadlines and receipt of work with variable requirements
  • Ability to use standard office equipment including computers, photocopy, facsimile (FAX) and scanners
  • Knowledge of Title 22, CIHQ, Conditions of Participation, Medical Staff Bylaws and Medical Staff Rules and Regulations.

Education:
  • High School Diploma/GED

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.

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