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Overnight Medical Records Retrieval Jobs (NOW HIRING)

Pearl

Medical Records Retrieval Specialist Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: US time zone - 40 hours per week (9:00 AM - 5:00 PM CST) Locations:

Pearl

Medical Records Retrieval Specialist Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: US time zone - 40 hours per week (9:00 AM - 5:00 PM CST) Locations:

Humana

Records Retrieval Representative

Montgomery, AL · On-site

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Onsite Position Summary The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and ...

Humana

Records Retrieval Representative

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Humana

Records Retrieval Representative

Montgomery, AL · On-site

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Humana

Records Retrieval Representative

Montgomery, AL · On-site

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Humana

Records Retrieval Representative

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Humana

Records Retrieval Representative

$40K - $52K/yr

The Medical Records Retrieval Representative performs moderately complex administrative and operational tasks in a remote and fieldbased, structured environment, with a focus on accuracy, compliance ...

Array

Records Retrieval Specialist

$19 - $20/hr

Summary As the Records Retrieval Specialist supports the Texas Records Retrieval team by managing ... related medical conditions), sexual orientation, gender identity or expression, veteran status ...

Array

Records Retrieval Specialist

$19 - $20/hr

Summary As the Records Retrieval Specialist supports the Texas Records Retrieval team by managing ... related medical conditions), sexual orientation, gender identity or expression, veteran status ...

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Overnight Medical Records Retrieval information

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$28.5K

$44.3K

$60.5K

How much do overnight medical records retrieval jobs pay per year?

As of Sep 2, 2026, the average yearly pay for overnight medical records retrieval in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What is an Overnight Medical Records Retrieval specialist?

An Overnight Medical Records Retrieval specialist is responsible for obtaining patient medical records from healthcare facilities during overnight hours. This role often involves processing requests from insurance companies, legal firms, or healthcare providers who need timely access to medical documentation. The specialist ensures that all records are retrieved securely and in compliance with privacy regulations like HIPAA. Working overnight may involve handling urgent requests, using electronic health record systems, and communicating with facility staff to resolve issues promptly.

What are the key skills and qualifications needed to thrive as an Overnight Medical Records Retrieval specialist?

To thrive as an Overnight Medical Records Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with HIPAA regulations, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, secure file transfer platforms, and common office software is typically required. Strong communication, discretion, and time management skills help you manage sensitive information and meet tight deadlines. These abilities are crucial for ensuring accurate, timely, and confidential retrieval of medical records during overnight hours.

What are the main challenges faced in an Overnight Medical Records Retrieval role, and how can they be managed effectively?

One of the main challenges in an Overnight Medical Records Retrieval role is ensuring timely access to records while maintaining accuracy and compliance with privacy regulations. Working overnight often means limited immediate support from other departments, so strong problem-solving skills and the ability to work independently are essential. Familiarity with electronic medical record (EMR) systems and attention to detail help prevent errors and ensure sensitive patient data is handled securely. Regular communication with daytime staff and clear documentation can also help bridge any information gaps and facilitate smooth workflow transitions.

What is the difference between Overnight Medical Records Retrieval vs Medical Records Clerk?

AspectOvernight Medical Records RetrievalMedical Records Clerk
CredentialsTypically no formal certification required, but familiarity with medical records systems helpsHigh school diploma or equivalent; certification in health information management is a plus
Work EnvironmentRemote or office-based, handling sensitive medical data, often during off-hoursOffice setting, managing physical or electronic records within healthcare facilities
Employer & Industry UsageHospitals, clinics, legal firms, insurance companies needing overnight data retrievalHospitals, clinics, healthcare providers managing patient records

Overnight Medical Records Retrieval focuses on retrieving medical records during off-hours, often remotely, while Medical Records Clerks handle the organization and management of records during regular hours. Both roles are essential in healthcare data management but differ in scope, timing, and responsibilities.

More about Overnight Medical Records Retrieval jobs

What cities are hiring for Overnight Medical Records Retrieval jobs?

Cities with the most Overnight Medical Records Retrieval job openings:

What are the most commonly searched types of Medical Records Retrieval jobs?

The most popular types of Medical Records Retrieval jobs are:

What states have the most Overnight Medical Records Retrieval jobs?

States with the most job openings for Overnight Medical Records Retrieval jobs include:

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Overnight Medical Records Retrieval jobs near you
Infographic showing various Overnight Medical Records Retrieval job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Medical Records Retrieval Supervisor

Consumer Attorney Records Services

Pensacola, FL • On-site

Full-time

Posted 20 days ago

Job description

Job Title: Retrieval Supervisor
Department: Retrieval 
Reports To: Retrieval Supervisor
FLSA Status: Non-Exempt
Schedule:  Monday-Friday,8:00am-5:00pm
Location: On-Site 


Job Summary 

We are seeking an experienced and motivated Medical Records Retrieval Supervisor to lead a team responsible for securing timely, accurate, and complete medical records from healthcare providers nationwide. This role plays a critical part in supporting case progression by ensuring efficient record acquisition, strong provider relationships, and adherence to all HIPAA and confidentiality requirements.

The ideal candidate combines operational leadership with a deep understanding of records retrieval processes, provider follow-up strategies, and workflow management. This individual will mentor team members, oversee service levels, resolve complex retrieval challenges, and continuously improve processes that drive department performance and client satisfaction.

Key Responsibilities

Retrieval Operations

  • Supervise the daily work of retrieval staff handling medical record requests.
  • Monitor request progress, follow-up activity, provider communication, and completion timelines.
  • Ensure retrieval staff are meeting productivity, quality, and turnaround expectations.
  • Train, coach, and support team members on retrieval processes, firm requirements, and best practices.
  • Assist with escalated provider issues, delayed requests, and complex retrieval matters.
  • Coordinate with review, claimant support, leadership, firms, and other departments as needed to keep cases moving efficiently.
  • Track team performance, identify workflow improvements, and help ensure work is prioritized appropriately across the department.

Team Development & Documentation

Support staff development by identifying training needs, reinforcing performance expectations, and helping team members grow in skill, consistency, and accountability.

  • Help maintain accurate status updates, notes, and documentation in internal systems.
  • Collaborate with leadership to address service issues, staffing needs, process bottlenecks, and the ability to delegate support to other areas during periods of heavy volume.
  • Help manage professional relationships with outside vendors and provider offices to support timely retrieval, issue resolution, and service continuity.
  • Ensure team compliance with HIPAA, confidentiality requirements, firm-specific expectations, and company procedures.

Qualifications

Required

  • Experience in medical record retrieval, healthcare operations, legal support, or a similar administrative workflow environment.
  • Prior lead or supervisory experience preferred.
  • Strong organizational and time management skills.
  • Ability to manage deadlines and high-volume work.
  • Strong communication and problem-solving ability.
  • Familiarity with provider follow-up processes and records request documentation.
  • Knowledge of HIPAA and confidentiality standards.

Preferred

  • Ability to communicate effectively with internal departments, firms, and providers.
  • Experience preparing updates, feedback, or performance reporting for leadership.

What Success Looks Like

  • Gain a thorough understanding of retrieval workflows, provider networks, and department performance expectations.

    Establish credibility and strong working relationships with team members and cross-functional partners.

  • Improve visibility into retrieval status and reduce aging requests.

  • Drive accountability for follow-up schedules, documentation quality, and productivity expectations.

  • Maintain high standards of HIPAA compliance and records management accuracy.

  • Identify and implement opportunities to improve retrieval turnaround times and overall department efficiency.