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Medical Records Indexer Jobs (NOW HIRING)

Ho-Chunk

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Cardiac Solutions

Medical Records Clerk

Peoria, AZ

$15.75 - $19.50/hr

Scans, indexes, and verifies medical records. ? Faxes 2nd requests on next day appointments. ? Answers overflow calls and rotates through working the Release of Information desk. ? Activates patients ...

Ocean Healthcare

Medical Records Uploader

Hamilton, NJ · On-site

$21 - $23/hr

This role is responsible for accurately receiving, scanning, indexing, uploading, and maintaining patient medical records within our electronic medical record (EMR) system. The ideal candidate is ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$16.75 - $20/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

Cardiology Associates

Medical Records

Mobile, AL

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

SNI USA Inc

Medical Records Specialist

Princeton, NJ · On-site

$20 - $21/hr

Maintain, update, scan, index, and organize patient records in paper and electronic health record systems. * Review medical records for accuracy, completeness, and proper documentation. * Enter ...

SNI USA Inc

Medical Records Specialist

East Windsor, NJ · On-site

$20 - $21/hr

Maintain, update, scan, index, and organize patient records in paper and electronic health record systems. * Review medical records for accuracy, completeness, and proper documentation. * Enter ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

ATD Technology LLC

Medical Records Clerk

Manhattan, NY · On-site

$17.75 - $21.75/hr

Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper. * The role requires working knowledge of how a paper ...

Orthopedic Medical Clinic

Be Seen First

Medical Records Specialist

Mesquite, TX · On-site

$14 - $16/hr

Ensure all medical documentation complies with HIPAA and other relevant privacy regulations. * Assist with the scanning, indexing, and digitization of paper records into electronic systems. * Verify ...

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

This role will focus on scanning, indexing, and organizing patient records while helping reduce an ... Digitize paper medical records and documents using scanning equipment * Assign appropriate document ...

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Medical Records Indexer information

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How much do medical records indexer jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical records indexer in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is a medical records indexer?

Medical records indexers are professionals responsible for organizing, classifying, and entering information from patient medical records into electronic health record (EHR) systems or databases. They ensure that medical data is accurately labeled and easily searchable, which helps healthcare providers find critical patient information quickly. Their work supports efficient billing, insurance claims, and compliance with healthcare regulations. Medical records indexers play a vital role in maintaining the integrity and accessibility of medical documentation.

What does a medical records indexer do?

A typical day for a Medical Records Indexer involves reviewing, organizing, and coding patient medical records to ensure accurate documentation and easy retrieval. Indexers often work closely with medical coders, health information technicians, and clinical staff to verify data accuracy and resolve discrepancies. While much of the work is independent and computer-based, effective communication with others in the health information management team is essential. Collaboration helps maintain data integrity and supports the overall quality of patient care within the healthcare facility.

What are the key skills and qualifications needed to thrive as a medical records indexer?

To thrive as a Medical Records Indexer, you need strong attention to detail, knowledge of medical terminology, and typically a high school diploma or equivalent, though postsecondary coursework in health information is advantageous. Familiarity with electronic health record (EHR) systems, coding software, and HIPAA regulations is essential. Strong organizational skills, time management, and the ability to work independently are valuable soft skills in this role. These skills ensure that medical records are accurately organized and accessible, supporting quality patient care and regulatory compliance.

What is the difference between Medical Records Indexer vs Medical Records Clerk?

AspectMedical Records IndexerMedical Records Clerk
CredentialsHigh school diploma; familiarity with medical terminologyHigh school diploma; basic computer skills
Work EnvironmentHealthcare facilities, medical offices, or remoteHospitals, clinics, or healthcare offices
Job FocusOrganizing and indexing medical records for easy retrievalManaging patient files, data entry, and record maintenance

Both roles involve working with medical records, but Medical Records Indexers primarily focus on organizing and indexing records for efficient retrieval, often requiring familiarity with medical terminology. Medical Records Clerks handle broader administrative tasks like data entry and managing patient files. While their work environments overlap, the Indexer role emphasizes record organization, making it essential for accurate indexing and retrieval.

More about Medical Records Indexer jobs

What states have the most Medical Records Indexer jobs?

States with the most job openings for Medical Records Indexer jobs include:

What job categories do people searching Medical Records Indexer jobs look for?

The top searched job categories for Medical Records Indexer jobs are:

Medical Records Indexer jobs near you
Infographic showing various Medical Records Indexer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $37,743 per year, or $18.1 per hour.

Medical Records Technician

Ho-Chunk

Colchester, VT • On-site

$17.25 - $22.22/hr

Other

Medical, Retirement, PTO

Re-posted 15 days ago

Job description

Summary
SUMMARY
The Medical Records Technician supports Vermont Army National Guard (VTARNG) medical readiness operations by maintaining, processing, reconciling, uploading, and safeguarding Soldier medical and dental records in accordance with Army medical records requirements, HIPAA, PII protections, and applicable Government system procedures. The position supports the accuracy, completeness, timeliness, and availability of Soldier health readiness documentation across electronic and hard copy records, including support for Periodic Health Assessment, Soldier Readiness Process, mobilization, Medical Evaluation Board, and other medical readiness activities.
COMPENSATION & BENEFITS
Wage Range: $17.25 - $22.22 per hour
Comprehensive federal benefits package available to full-time employees, including health insurance, paid time off, and retirement plan participation.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
  • Manage medical documentation by receiving, scanning, and filing all records into the appropriate electronic record system (MEDCHART) and the Soldier's hard copy record
  • Maintain medical records in strict accordance with Army Regulation (AR) 40-66, Medical Record Administration and Healthcare Documentation
  • Log and track all incoming medical documents and forward them to the Records Custodian or delegate within three business days
  • Upload and verify documents by placing them into the Health Readiness Record (HRR) and stamping all verified documents after uploading
  • Perform charting and data entry in multiple systems, including eCase, MEDPROS, AHLTA, and DENCLASS, ensuring all updates are completed within three business days of receiving information
  • Reconcile case information by reviewing hardcopy and electronic files for completeness, particularly in preparation for Medical Evaluation Boards (MEB)
  • Coordinate record transfers to and from mobilization sites, ensuring records are ready for unit representatives at least 72 hours prior to mobilization
  • Protect sensitive information by maintaining HIPAA standards and safeguarding Personally Identifiable Information (PII) at all times
SKILLS AND QUALIFICATIONS
  • Technical Proficiency:
    • Ability to utilize various military health databases such as MEDCHART, MEDPROS, eCase, and AHLTA
  • Regulatory Knowledge:
    • Familiarity with Individual Medical Readiness (IMR) policies and Army Regulations, specifically AR 40-66
  • Communication:
    • Ability to communicate effectively, both verbally and in writing, to track compliance and confirm Soldier understanding of documentation requirements
EDUCATION & EXPERIENCE
  • High school diploma or equivalent is required; post-secondary coursework, certification, or specialized training in health information management, medical records, medical administration, medical coding, healthcare documentation, or a related field is preferred.
  • Beginning-level position requiring the basic qualifications to perform medical records support under general supervision. Supervision and work review may be reduced as the employee gains experience, system familiarity, and demonstrated accuracy.
  • Prior experience in medical records, health information management, medical administration, case management support, military medical readiness, or a comparable healthcare administrative environment is preferred.
  • Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.
  • Experience with DoD, Army National Guard, military medical readiness systems, or Government healthcare environments is preferred but may be obtained through Government-provided system training after assignment.
  • Must be able to complete required Government, installation, information assurance, OPSEC, antiterrorism, iWATCH, CAC, and system-access training within required timelines.
SUPERVISORY RESPONSIBILITY
There are no supervisory responsibilities with this role.
WORK ENVIRONMENT
  • Performance shall be conducted at the VTARNG State Medical Detachment, Green Mountain Armory, Camp Johnson, Colchester, VT
  • Candidates who are able to work on-site will be prioritized.
ROLE and LOCATION SPECIFIC FUNCTIONS
  • Support and attend scheduled Periodic Health Assessment (PHA) and Soldier Readiness Process (SRP) events
  • Provide support for weekend soldier readiness events as required
POSITION TYPE/EXPECTED HOURS OF WORK
  • The standard work hours are between 0730-1630, Monday through Friday
  • The contractor must maintain an adequate workforce for uninterrupted performance
TRAVEL REQUIREMENTS
  • Travel may be required to provide case management and records support at mobilization stations, such as Fort Bliss, TX
CLEARANCE/LICENSE REQUIREMENTS
  • Security Clearance:
    • Requires a favorably adjudicated Tier 1 background investigation (or higher) for the issuance of a Common Access Card (CAC)
  • System Registration:
    • Must be registered in the Army Training Certification Tracking System (ATCTS)
  • Mandatory Training:
  • Completion of Anti-Terrorism (AT) Level 1 Awareness, iWATCH, Information Assurance (IA), and Level 1 Operational Security (OPSEC) training within 30 days of hire

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice
OUR VALUES:
Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence
AAP/EEO Statement
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Note: This position is being posted in anticipation of award of a federal contract. Employment is contingent upon Flatwater Group being awarded the contract and meeting all requirements set forth by the contracting agency. Candidates are encouraged to apply and may be contacted for further evaluation as part of the proposal process.

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