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Medical Records Indexing Jobs in Indiana (NOW HIRING)

INcompass Healthcare

Clinical Records Clerk

Lawrenceburg, IN · On-site

$14.50 - $18/hr

Accurately scan and index documentation to the appropriate chart. Release information to patients ... Medical, Dental, and Vision Insurance * Prescription Coverage * Company Paid Life , AD&D and ...

Freedom Healthworks

Medical Receptionist

Carmel, IN · On-site

$16.50 - $20/hr

Experience with electronic health records (EHR) * Basic knowledge of medical terminology, processes ... Scan and index incoming documents to the patient's Elation chart or company filing system * Provide ...

FREEDOM HEALTHWORKS LLC

Medical Receptionist

Carmel, IN · On-site

$15.75 - $19/hr

Experience with electronic health records (EHR) * Basic knowledge of medical terminology, processes ... Scan and index incoming documents to the patient's Elation chart or company filing system * Provide ...

OrthoIndy

Health Information Specialist I

Greenwood, IN

$94K - $94K/yr

The HIM Specialist I is responsible for ensuring all medical documents are scanned or uploaded into the electronic medical record system. The HIM Specialist I indexes all documents according to image ...

SouthernCare

Hospice Office Coordinator

Muncie, IN

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

Gentiva

Hospice Office Coordinator

Muncie, IN

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

SouthernCare

Office Coordinator

Muncie, IN · On-site

$16.75 - $22.25/hr

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

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Medical Records Indexing information

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent and familiarity with medical terminology and health information systems. Strong organizational skills, attention to detail, and basic computer proficiency are also important; some positions may require certification in health information management or related fields.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

What are some common challenges faced in a Medical Records Indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

What is a medical records indexer?

A medical records indexer is a professional responsible for organizing and categorizing patient records to ensure accurate and efficient retrieval. They typically work with electronic health record (EHR) systems and require attention to detail and knowledge of medical terminology. This role supports healthcare providers in maintaining organized and accessible patient information.

What are the key skills and qualifications needed to thrive as a Medical Records Indexing Specialist, and why are they important?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.

How much does a Cehrs make?

A Certified Electronic Health Records Specialist (CEHRS) typically earns between $35,000 and $55,000 annually, depending on experience, location, and employer. In medical records indexing roles, certifications like CEHRS can enhance job prospects and salary potential, especially in healthcare settings that utilize electronic health records systems.

What are the 5 C's of medical records?

The 5 C's of medical records are Completeness, Consistency, Clarity, Correctness, and Confidentiality. These principles ensure accurate, reliable, and secure documentation, which is essential for medical records indexing roles. Maintaining these standards helps healthcare providers deliver quality care and comply with legal requirements.
What are popular job titles related to Medical Records Indexing jobs in Indiana? For Medical Records Indexing jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Records Indexing jobs in Indiana look for? The top searched job categories for Medical Records Indexing jobs in Indiana are:
Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in Indiana as of July 2026, with employment types broken down into 38% Locum Tenens, 52% Full Time, 6% Part Time, 3% Contract, and 1% Summer. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Clinical Records Clerk

INcompass Healthcare

Lawrenceburg, IN • On-site

$15 - $16/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

POSITION SUMMARY
Appropriately and accurately verify charts within the Electronic Health Record (EHR). Assist staff to maintain accurate documentation by assigning document requirements within the EHR. Accurately scan and index documentation to the appropriate chart. Release information to patients, healthcare facilities and other entities with following all laws and regulations including HIPAA.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
  • Lives out the INcompass Healthcare promise by consistently displaying compassion, treating all with dignity, and providing exceptional care for everyone.
  • Incorporates the six principles of trauma informed care throughout all aspects of their work. • Observe confidentiality and safeguard all patient related information.
  • Maintain a good working relationship within the department and other departments.
  • Assist clinical staff with completion of documentation in the EHR.
  • Answer the phone to assist staff with documentation requirements and other questions as they arise.
  • Appropriately scan and index paper documents into the EHR in a timely manner.
  • Assign document requirements to charts such as but not limited to treatment plans due dates, ANSA/CANS due dates, etc.
  • Assist as needed to verify accurate information submitted to DARMHA.
  • Review release of information for appropriate completeness. Responsible for coordinating the release of records to other agencies, lawyers, insurance companies, state and federal agencies.
  • Assist in data collection activities as they arise.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
  • Minimum High School Diploma or GED
  • Electronic health records knowledge and skill
  • Interpersonal skills
  • Knowledge and proficiency in Microsoft applications
Our Benefits
  • Medical, Dental, and Vision Insurance
  • Prescription Coverage
  • Company Paid Life , AD amp;D and Disability Insurance
  • Company match up to 4.5% for 401k.
  • Generous PTO Plan, no wait period
  • Tuition Reimbursement
  • Unlimited employee referrals
  • Paid holidays

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