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Medical Record Scanning Jobs in Indiana (NOW HIRING)

Brightli

Medical Records Specialist

Indianapolis, IN · On-site

... record deficiencies and tracking outside records. * Scans, indexes and quality reviews documents ... Proficient in medical terminology * Comfortable collaborating with all customers * Ability to ...

Brightli

Medical Records Specialist

Indianapolis, IN

... record deficiencies and tracking outside records. * Scans, indexes and quality reviews documents ... Proficient in medical terminology * Comfortable collaborating with all customers * Ability to ...

LifeStance Health

Medical Service Coordinator

Avon, IN · On-site

$21.75/hr

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

LifeStance Health

Medical Service Coordinator

Avon, IN · On-site

$21.75/hr

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

LifeStance Health

Medical Service Coordinator

Avon, IN · On-site

$21.75/hr

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

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Medical Record Scanning information

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$39

How much do medical record scanning jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for medical record scanning in Indiana is $20.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $22.64 per hour, depending on experience, location, and employer.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).

What are some common challenges faced in a medical record scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What are the key skills and qualifications needed to thrive as a medical record scanning specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

Is medical record scanning a good career?

Medical record scanning is a stable career that involves digitizing paper health records using scanning equipment and software. It often requires attention to detail, organizational skills, and knowledge of healthcare privacy regulations, making it suitable for those interested in healthcare administration and data management.

What are popular job titles related to Medical Record Scanning jobs in Indiana?

For Medical Record Scanning jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Medical Record Scanning jobs in Indiana look for?

The top searched job categories for Medical Record Scanning jobs in Indiana are:

Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in Indiana as of September 2026, with employment types broken down into 2% Internship, 77% Full Time, 13% Part Time, 6% Contract, and 2% Nights. Highlights an 100% In-person job distribution, with an average salary of $43,533 per year, or $20.9 per hour.

Medical Records Specialist

Indianapolis, IN • On-site

Brightli
Health Care and Social Assistance
Learn more about Brightliexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Brightli rating

7.7

Company rating: 7.7 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Job description

Job Description:
Position Summary
The Medical Record Specialist is responsible for acquiring medical records and treatment information from area hospitals / providers. Monitors and maintains all communication for enterprise Health Information Management (HIM) department including phones, faxes and emails. Daily tasks include but are not limited to; HIM phone bank coverage; daily verification of "Batches" received from clinical sites; monitoring outstanding hospital discharge information; communicating with the System's clinics to ensure that continuity of care documentation is available in the client's Electronic Health Record (EHR); supplying back-fill for HIM department needs.
Essential Duties and Responsibilities
  • Prompt, compliant, consistent, efficient delivery and retrieval of release of medical records.
  • Responds to any and all verbal and written requests for information and documents in required turnaround times.
  • Manages multiple department email distribution groups; CIN - Medical Records Support, Discharge Summary Tracking, Document Imaging.
  • Effectively communicates with all internal and external customers.
  • Collaborates with internal departments and healthcare providers to ensure the accuracy of medical records.
  • Updates and reviews medical records by reviewing information, notifying health care providers of record deficiencies and tracking outside records.
  • Scans, indexes and quality reviews documents not entered into EMR.
  • Assists with working the Hospital Discharge Summary Request Tracking.
  • Follows established System and department policies, procedures, objectives, performance improvement, attendance, safety, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
  • Maintain Health Insurance Portability & Accountability Act (HIPAA), Federal and State standards regarding insuring proper disclosure of Protected Health Information (PHI).

Supervisory Responsibilities
This position does not have supervisory responsibilities.
Knowledge, Skills, and Abilities
  • Good organizational skills and detail oriented
  • Advanced experience with computers, i.e., data entry, and Microsoft programs.
  • Proficient in medical terminology
  • Comfortable collaborating with all customers
  • Ability to perform under pressure
  • Ability to manage multiple assignments
  • Regular and reliable attendance is required
  • All other duties as assigned by HIM Manager

Minimum Qualifications
Education
  • High School diploma or equivalent

Experience
  • 2 years of experience in medical records management or related area preferred

Physical and Work Environment Requirements
Work is performed in an office, clinical, residential, and/or community-based environment depending on role and assignment. The position may involve routine use of office, clinical, or electronic systems and equipment. Duties may require prolonged periods of sitting, standing, walking, and working at a computer. Work hours may include evenings, weekends, holidays, or extended shifts based on program needs. This position is classified as sedentary work. Sedentary work involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Disclaimer
The statements herein are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties and responsibilities may change at any time with or without notice.
Position Perks & Benefits:
Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
Top-notch training: initial, ongoing, comprehensive, and supportive
Career mobility: advancement opportunities/promoting from within
Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness
Brightli is on a Mission:
A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.
As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.
We are an Equal Employment Opportunity Employer.
Brightli is a Smoke and Tobacco Free Workplace.

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