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Medical Record Scanning Jobs in Indiana (NOW HIRING)

Woodland Manor

Receptionist / Medical Records Clerk

Elkhart, IN · On-site

$16 - $18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

) Receptionist / Medical Records Clerk Location: Woodland Manor | Elkhart, IN Position Type ... Perform general office tasks such as filing, copying, scanning, and data entry * Maintain office ...

Woodland Manor

Receptionist / Medical Records Clerk

Elkhart, IN · On-site

$16 - $18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Receptionist / Medical Records Clerk Location: Woodland Manor | Elkhart, IN Position Type ... Perform general office tasks such as filing, copying, scanning, and data entry * Maintain office ...

LifeStance Health

Medical Services Coordinator

Mishawaka, IN · On-site

$21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

LifeStance Health

Medical Services Coordinator

Evansville, IN · On-site

$21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

LifeStance Health

Medical Services Coordinator

Evansville, IN · On-site

$21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

LifeStance Health

Medical Services Coordinator

Mishawaka, IN · On-site

$21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate ... Scan all hard copy correspondence into patient's EHR record * Assist patients with telehealth ...

Medix

Medical Assistant Float

Avon, IN · On-site

$20 - $23/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Scanning, indexing, and processing documents within the electronic medical record. * Processing medical-record requests. * Coordinating referrals. * Completing insurance verification and prior ...

Drs. Roush & Will Optometrists, INC

Be Seen First

Medical Assistant

Kendallville, IN · On-site

$13 - $16/hr

Manage patient records, scanning, data entry, scheduling, and phone calls. * Help maintain ... Previous optical or medical office experience is helpful but not required. No prior optometric ...

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All JobsMedical Record Scanning JobsMedical Record Scanning Jobs in Indiana

Medical Record Scanning information

See Indiana salary details

$10

$20

$39

How much do medical record scanning jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for medical record scanning in Indiana is $20.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $22.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical record scanning specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What are some common challenges faced in a medical record scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).
Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in Indiana as of August 2026, with employment types broken down into 2% Internship, 77% Full Time, 13% Part Time, 6% Contract, and 2% Nights. Highlights an 100% In-person job distribution, with an average salary of $43,533 per year, or $20.9 per hour.

Receptionist / Medical Records Clerk

Woodland Manor Nursing and Rehab

Elkhart, IN

$16 - $18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Receptionist / Medical Records Clerk
Location: Woodland Manor | Elkhart, IN
Position Type: Full-Time

Woodland Manor is seeking a dependable and professional Receptionist / Medical Records Clerk to join our skilled nursing facility in Elkhart, IN. This position serves as the first point of contact for residents, families, visitors, and staff while also supporting the facility with medical records management and administrative duties.

The ideal candidate will be organized, customer-focused, and able to manage multiple responsibilities in a fast-paced healthcare environment.ShiftFull-Time
8:00 AM – 5:00 PM

Rate: $16/hr - $18/hr

Position Summary

The primary purpose of this role is to provide front desk reception services and support medical records operations. Responsibilities include answering phones, greeting visitors, maintaining resident records, and assisting with general administrative and office tasks to ensure smooth daily operations.

Key ResponsibilitiesReceptionist Duties

  • Answer and direct incoming phone calls in a professional and timely manner

  • Greet residents, families, visitors, and vendors while maintaining a welcoming and professional front desk environment

  • Assist with directing visitors to appropriate departments or staff members

  • Manage incoming and outgoing mail and deliveries

  • Maintain the reception area to ensure it remains clean, organized, and presentable

  • Assist with scheduling appointments or meetings as needed

  • Provide general information regarding the facility to visitors and callers

Medical Records Responsibilities

  • Maintain and organize resident medical records in accordance with facility policies and HIPAA regulations

  • File and update resident documentation in both electronic and paper medical records systems

  • Assist nursing staff with locating, scanning, copying, and filing medical documents

  • Ensure resident charts are accurate, complete, and properly stored

  • Support admissions and discharges by preparing and organizing necessary documentation

  • Maintain confidentiality and security of resident health information at all times

Administrative Duties

  • Perform general office tasks such as filing, copying, scanning, and data entry

  • Maintain office equipment including copiers and printers

  • Order and organize office supplies as needed

  • Assist with maintaining employee and administrative files

  • Support administrative staff with additional clerical duties as assigned

Qualifications

  • High School Diploma or equivalent required

  • Excellent computer and data entry skills, particularly for medical records management

  • Strong communication and customer service skills

  • Ability to multitask and remain organized in a busy healthcare environment

  • Experience in healthcare, medical records, or long-term care preferred but not required

Benefits

We strive to provide our employees with a comprehensive and affordable benefits package, including:

Health & Wellness

  • Medical and Prescription Drug Coverage

  • Dental and Vision Insurance

  • Telemedicine Program

Financial Security

  • Company-Paid Group Life Insurance

  • Voluntary Term Life Insurance

  • Short-Term Disability

  • 401(k) Savings Plan

Work-Life Balance

  • Planned Time Off (vacation, personal, sick, and state sick leave)

Additional Benefits

  • DailyPay – view your paycheck as it accrues and access funds daily (nominal fee may apply)

  • Employee Assistance Program (EAP)

Education Assistance – New!

  • Up to $5,250 per year toward tuition*

  • Up to $2,625 per year toward repayment of a non-federal nursing student loan*

Benefits, bonuses, and variable compensation plans are subject to applicable state law and factors such as employment classification (full-time, part-time, or casual), job grade, location, and length of service.