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Medical Records Indexing Jobs in Indiana (NOW HIRING)

Allergy Partners

Patient Service Representative

Fishers, IN · On-site

$16.50 - $20.75/hr

Responds to medical records requests in accordance with Allergy Partners policy. * Keeps the ... indexing of insurance and identification documentation into the practice management system. * Check ...

Allergy Partners

Patient Service Representative

IN · On-site

$16.75 - $21.25/hr

Responds to medical records requests in accordance with Allergy Partners policy. * Keeps the ... indexing of insurance and identification documentation into the practice management system. * Check ...

Cintas

Maintenance Technician I

Indianapolis, IN

... records. Skills/Qualifications Required * 2+ years' experience repairing industrial processing ... We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Cintas

Maintenance Technician I

Indianapolis, IN · On-site

... records. Skills/Qualifications Required * 2+ years' experience repairing industrial processing ... We offer flexibility with four different medical plan options; one plan is offered at zero cost.

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Medical Records Indexing information

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

What are some common challenges faced in a medical records indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

Are medical records indexing specialists in demand?

Medical records indexing specialists are in steady demand due to the ongoing need for accurate and organized healthcare documentation. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a valuable position in healthcare administration. Employment opportunities are expected to grow as healthcare data management becomes increasingly important.

What are the key skills and qualifications needed to thrive as a medical records indexing specialist?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.
What are popular job titles related to Medical Records Indexing jobs in Indiana? For Medical Records Indexing jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Records Indexing jobs in Indiana look for? The top searched job categories for Medical Records Indexing jobs in Indiana are:
Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in Indiana as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 100% In-person job distribution.

Patient Access Services Specialist (Mental Health Centers)

Health & Hospital Corporation of Marion County

Indianapolis, IN • On-site

$16.25 - $21.50/hr

Full-time

Posted 29 days ago

Job description

Division:Eskenazi Health
Sub-Division: Hospital
Req ID: 26310
Schedule: Full Time
Shift: Days
Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.
FLSA Status
Non-Exempt
Job Role Summary
The Patient Access Services Specialist is dedicated to providing best first impressions for our patients, customers and physicians. The Patient Access Services Specialist is responsible for the registration, referral coordination, and scheduling of visits for the department. This position manages complex appointment scheduling linking clinical visits, consults and ancillary services. Additionally, this position ensures that patients have all the necessary information regarding their coverage and benefits related to their visit, informs patients of their financial obligations, and directs uninsured/underinsured patients to financial counselors. The Patient Access Services Specialist duties also include communications with multiple departments.
Essential Functions and Responsibilities
  • Responsible for the scheduling of patient visits (including new, follow-up, cancellations and rescheduling requests)
  • Obtains accurate patient information necessary for medical records, governmental requirements, billing and third-party payer needs
  • Validates medical, demographic, insurance and financial data in a timely and courteous manner in appropriate systems to ensure master patient index integrity and creation of accurate appointments
  • Explains pre-appointment preparation requirements
  • Provides patient education about coverage and liabilities; communicates possible payment obligations and personally connects patients to a financial counselor if needed
  • Promotes collaboration and service center success
  • Functions as an integrated team member and works collaboratively with other staff and providers across the system to improve patient experience and department efficiency
  • Maintains accountability for accuracy of data collected and entered into systems
  • Electronically verifies patient's demographic and insurance information
  • Participates in quality improvement processes as requested by supervisor/manager
  • Follows cash handling policies and procedures

Job Requirements
Accredited Bachelors degree; OR Minimum one (1) year of experience in call center, patient registration, scheduling, office, banking, customer service or related medical field using computers required. High School Diploma or equivalent required plus post-secondary education courses or certification in business, computers, (Word, Excel, etc.) and Office Management. Associate's degree is preferred.
  • Must complete outpatient registration program and pass with a score of 90% or higher
  • Must pass annual competency exams as required
  • Must maintain 95% accuracy on registration quality audits

Knowledge, Skills & Abilities
  • Demonstrated ability to use PCs (and toggle between multiple applications), MS Office, and general office equipment (i.e. printers, scanners, electronic signature pads, copy machine, multi-line phone, etc.) required
  • Excellent keyboarding/data entry skills required
  • Detail-oriented and organized, with good analytical and problem solving ability
  • Ability to function independently and as a team player in a fast-paced environment
  • Strong written and verbal communication skills and excellent spelling

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.

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