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Medical Record Indexing Jobs in Indiana (NOW HIRING)

INcompass Healthcare

Clinical Records Clerk

Lawrenceburg, IN · On-site

$14.50 - $18/hr

Accurately scan and index documentation to the appropriate chart. Release information to patients ... Medical, Dental, and Vision Insurance * Prescription Coverage * Company Paid Life , AD&D and ...

OrthoIndy

Health Information Specialist I

Greenwood, IN

$94K - $94K/yr

The HIM Specialist I is responsible for ensuring all medical documents are scanned or uploaded into the electronic medical record system. The HIM Specialist I indexes all documents according to image ...

Freedom Healthworks

Medical Receptionist

Carmel, IN · On-site

$16.50 - $20/hr

Experience with electronic health records (EHR) * Basic knowledge of medical terminology, processes ... Scan and index incoming documents to the patient's Elation chart or company filing system * Provide ...

FREEDOM HEALTHWORKS LLC

Medical Receptionist

Carmel, IN · On-site

$15.75 - $19/hr

Experience with electronic health records (EHR) * Basic knowledge of medical terminology, processes ... Scan and index incoming documents to the patient's Elation chart or company filing system * Provide ...

R1 RCM

US-HIM Assoc II

Evansville, IN · On-site

$16.50 - $20.66/hr

... index as well as the patient's medical record. • Monitors the task queues for data integrity issues including duplicates, overlaps, and overlays as well as other data integrity issues. • Resolves ...

SouthernCare

Hospice Office Coordinator

Muncie, IN · On-site

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

Gentiva

Hospice Office Coordinator

Muncie, IN · On-site

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

SouthernCare

Office Coordinator

Muncie, IN · On-site

$16.75 - $22.25/hr

Conduct medical record audits as requested. * Purge closed cases, prepare records for archival, and maintain the master patient index. * Participate in hospice quality assessment and performance ...

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Medical Record Indexing information

Is medical records a good career?

Medical record indexing is a stable healthcare support role that involves organizing and coding patient information for accuracy and accessibility. It requires attention to detail, knowledge of medical terminology, and often familiarity with electronic health record systems. The job can offer steady employment and opportunities for certification and skill development.

How to become a medical record reviewer?

To become a medical record reviewer, typically one needs a background in healthcare, such as a medical coding, billing, or health information management certification, along with experience in medical record documentation. Familiarity with electronic health record (EHR) systems and attention to detail are essential; some roles may require a clinical background or coding certification like CPC or CCS. Gaining relevant experience through entry-level positions or internships can also help advance to a medical record reviewer role.

What is the difference between Medical Record Indexing vs Medical Coding?

AspectMedical Record IndexingMedical Coding
CredentialsCertification often preferred (e.g., RHIT, CCS)Certification required (e.g., CPC, CCS)
Work EnvironmentMedical records departments, hospitals, clinicsHospitals, insurance companies, healthcare providers
Primary FocusOrganizing and indexing patient records for easy retrievalAssigning standardized codes to diagnoses and procedures
Industry UsageHealthcare record managementBilling, reimbursement, and data analysis

Medical Record Indexing involves organizing and cataloging patient records for quick access, while Medical Coding focuses on translating medical information into standardized codes for billing and data purposes. Both roles are essential in healthcare documentation but serve different functions within the medical records management process.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong attention to detail, and familiarity with medical terminology and electronic health record (EHR) systems. Some employers may prefer postsecondary education or certification in health information technology or medical coding.

What are the key skills and qualifications needed to thrive as a Medical Record Indexer, and why are they important?

To thrive as a Medical Record Indexer, you need a solid understanding of medical terminology, attention to detail, and familiarity with healthcare documentation, often supported by a background in health information management or a related certification. Expertise in electronic health record (EHR) systems, medical coding software, and document management platforms is typically required. Strong organizational skills, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for ensuring the accurate, secure, and efficient processing of medical records, which supports patient care and regulatory compliance.

What is medical record indexing?

Medical record indexing is the process of organizing and categorizing patient medical records so they can be easily retrieved and referenced. This involves assigning relevant tags or codes to documents, ensuring all records are properly labeled, and making them accessible within electronic health record (EHR) systems. Accurate indexing is crucial for efficient patient care, legal compliance, and smooth medical billing processes.

What are some common challenges faced in a Medical Record Indexing role, and how can they be managed?

Medical Record Indexing professionals often encounter challenges such as handling large volumes of documentation, ensuring absolute accuracy in data entry, and maintaining patient confidentiality. Managing these challenges involves staying organized, following standardized indexing protocols, and regularly updating knowledge on compliance and privacy regulations like HIPAA. Collaboration with healthcare providers and IT teams is also crucial in resolving discrepancies and streamlining indexing processes, which helps maintain the integrity and accessibility of medical records.

What is a medical records indexer?

A medical records indexer is a professional responsible for organizing and categorizing patient health information within electronic or paper records. They ensure accurate indexing to facilitate quick retrieval of medical data, often using specialized software and adhering to privacy regulations. Attention to detail and knowledge of medical terminology are essential skills for this role.
What are popular job titles related to Medical Record Indexing jobs in Indiana? For Medical Record Indexing jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Record Indexing jobs in Indiana look for? The top searched job categories for Medical Record Indexing jobs in Indiana are:
What cities in Indiana are hiring for Medical Record Indexing jobs? Cities in Indiana with the most Medical Record Indexing job openings:
Medical Record Indexing jobs near you
Infographic showing various Medical Record Indexing job openings in Indiana as of July 2026, with employment types broken down into 38% Locum Tenens, 52% Full Time, 6% Part Time, 3% Contract, and 1% Summer. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Medical Record Specialist - Health Information

Rush Memorial Hospital

Rushville, IN • On-site

Full-time

Re-posted 23 days ago

Rush Memorial Hospital rating

7.0

Company rating: 7.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

507th of 1,053 rated hospitals

Job description

Job Type
Full-time
Description
Monday- Friday
8:30am - 5:00pm
Responsible for scanning and importing clinical documents into the hospital's electronic health record system, performing analysis of closed records for chart completion, assisting with answering the department's main telephone line and releasing medical records upon request, and performing or assisting with other department duties as necessary. This position works with the public so must be customer service oriented.
This position is Full-Time, Monday-Friday, 8:30 a.m. to 5:00 p.m.
Requirements
Knowledge & Experience
Skills-
  • Demonstrates verbal and written communication skills.
  • Demonstrates ability to use Microsoft Office Word, Excel, and Outlook calendar.
  • Demonstrates ability to give and follow instructions accurately.

Knowledge-
  • General working knowledge of medical terminology.

Education-
  • High school diploma
  • Completion of a medical terminology course of study preferred.

Experience-
  • A minimum of 1 year of previous health information, clinical, office, legal, or related experience preferred.

Authority and Accountability
  • Extensive exposure to confidential information or matters.
  • Frequent contact with various persons or groups within and outside of the hospital including employees, department directors, physicians, and outside agency personnel.
  • Must be able to work with and communicate with different types of people.
  • Must be able to work independently and make appropriate decisions regarding basic release of information processes.
  • Must be able to complete assigned duties with a minimum of supervision.

Aptitudes
  • Must be able to prioritize, utilize critical thinking, and adjust to change in work assignments and other change.
  • Must be able to reason and use logical problem-solving skills.
  • Performs some duties that require some latitude for independent judgement and initiative in handling situations out of the ordinary.

PHYSICAL AND MENTAL EFFORT
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Regular requirement to walk, stand, use hands, reach with hands or arms, talk and hear, sit.
  • Frequent requirement to lift up to 25 pounds.
  • Specific vision requirements include close vision, distance vision, and the ability to focus.
  • Speaking and listening skills are essential.
  • Must be detail oriented.
  • Time management and multiple task management skills are essential.
  • Must be able to work under a moderate amount of stress.
  • Must be able to read, write and do simple calculations.
  • Must be able to follow written and oral instructions.

ENVIRONMENTAL AND WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • The noise level in this work environment is usually moderate.
  • Work is performed in a clean, well-lighted and ventilated building.
  • Could be subject to infectious diseases, cuts, abrasions, burns, and punctures.
  • Work schedule may vary in accordance with the responsibilities associated with the position.

ACCOUNTABILITY
  • Reports to the Director of Health Information.

QUALITY ASSURANCE-KEY RESPONSIBILITIES
  1. Performs documentation analysis of closed records to assure compliance with established guidelines set by Medical Staff Rules, Regulations and Bylaws, hospital, state, and federal guidelines.
  2. Scans and imports clinical documents into the hospital's electronic health record system in a timely and accurate manner.
  3. Makes corrections in the Master Patient Index as necessary.
  4. Performs document pickup, drop-off, sorting, and second-checking duties as assigned or as necessary.
  5. Distributes documents for clinician signature (paper and/or electronic versions) as necessary.
  6. Assists with other department duties as necessary or as assigned.
  7. Enters notification in patient electronic health records upon notice of patient expiration as assigned.
  8. Assist with answering the department's main telephone line as necessary and as assigned.
  9. Assist with the performance of release of information functions as necessary and as assigned.
  10. Performs other duties as assigned.

PUBLIC RELATIONS
  • Maintains effective channels of communication with other employees.
  • Takes appropriate action in problem situations to minimize potential adverse effects.
  • Projects a professional and positive attitude regarding the hospital and the department.

OTHER RESPONSIBILITIES
  • Observes hospital dress guidelines and wears hospital issued identification badge.
  • Provides proper notification for absences and is punctual for start of scheduled work time.
  • Participates in emergency procedures, fire drills, evacuation procedures, and other internal/external disaster response.
  • Demonstrates support for and contributes to the hospital's mission, vision and values.

CONTINUOUS QUALITY IMPROVEMENT
  • Participates in the hospital's Quality Improvement Program by:
  • Bringing potential problems to the appropriate person's attention.
  • Assisting in data collection.
  • Suggesting solutions to the problems.
  • Emphasizing, supporting, and committing to quality improvement practices and processes.

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