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Medical Record Indexing Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

US Tech Solutions

Medical Record Clerk

Durham, NC · On-site

$15.50 - $19/hr

Candidate will need to have experience indexing medical records and scanning. * This is a special short term project. * Must be able to stand long periods of time and able to lift up to 50 lbs.

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptiv

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

PACS Inc

Med Record Assistant-Full Time

Lancaster, CA · On-site

... Index medical records as directed by the medical records/health information consultant. • Maintain various registries as directed including register for admission and discharge of residents. • ...

PACS

Med Record Assistant-Full Time

Lancaster, CA · On-site

... Index medical records as directed by the medical records/health information consultant. • Maintain various registries as directed including register for admission and discharge of residents. • ...

Pacs

Index medical records as directed by the medical records/health information consultant. Maintain various registries as directed including register for admission and discharge of residents. Transcribe ...

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How much do medical record indexing jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for medical record indexing in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What is medical record indexing?

Medical record indexing is the process of organizing and categorizing patient medical records so they can be easily retrieved and referenced. This involves assigning relevant tags or codes to documents, ensuring all records are properly labeled, and making them accessible within electronic health record (EHR) systems. Accurate indexing is crucial for efficient patient care, legal compliance, and smooth medical billing processes.

What are the key skills and qualifications needed to thrive as a medical record indexer?

To thrive as a Medical Record Indexer, you need a solid understanding of medical terminology, attention to detail, and familiarity with healthcare documentation, often supported by a background in health information management or a related certification. Expertise in electronic health record (EHR) systems, medical coding software, and document management platforms is typically required. Strong organizational skills, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for ensuring the accurate, secure, and efficient processing of medical records, which supports patient care and regulatory compliance.

What are some common challenges faced in a medical record indexing role, and how can they be managed?

Medical Record Indexing professionals often encounter challenges such as handling large volumes of documentation, ensuring absolute accuracy in data entry, and maintaining patient confidentiality. Managing these challenges involves staying organized, following standardized indexing protocols, and regularly updating knowledge on compliance and privacy regulations like HIPAA. Collaboration with healthcare providers and IT teams is also crucial in resolving discrepancies and streamlining indexing processes, which helps maintain the integrity and accessibility of medical records.

What is the difference between Medical Record Indexing vs Medical Coding?

AspectMedical Record IndexingMedical Coding
CredentialsCertification often preferred (e.g., RHIT, CCS)Certification required (e.g., CPC, CCS)
Work EnvironmentMedical records departments, hospitals, clinicsHospitals, insurance companies, healthcare providers
Primary FocusOrganizing and indexing patient records for easy retrievalAssigning standardized codes to diagnoses and procedures
Industry UsageHealthcare record managementBilling, reimbursement, and data analysis

Medical Record Indexing involves organizing and cataloging patient records for quick access, while Medical Coding focuses on translating medical information into standardized codes for billing and data purposes. Both roles are essential in healthcare documentation but serve different functions within the medical records management process.

Are medical record indexing specialists in demand?

Medical record indexing specialists are in steady demand due to the ongoing need for accurate and organized health information in healthcare facilities and insurance companies. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a stable career option as healthcare data management grows in importance.

How to become a medical record indexing?

To become a medical record indexer, candidates typically need a high school diploma or equivalent, along with training in medical terminology and coding systems such as ICD or CPT. Many employers provide on-the-job training, and proficiency with electronic health record (EHR) systems and attention to detail are essential skills for this role.
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Medical Record Indexing jobs near you
Infographic showing various Medical Record Indexing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Record Indexing Specialist - Spokane, WA

Prime Physicians

Spokane, WA • On-site

Other

Re-posted 18 days ago

Job description

Job Title: Medical Record Indexing Specialist
Specialty: Health Information Management (HIM) / Medical Record Indexing
Site: Mann-Grandstaff VA Medical Center (MGVAMC)
Location: Remote / Off-site (VA-approved VPN using Government-Furnished Equipment)
Duration: 6-month base period with one-month option periods (exercised based on government need)
Shift Schedule:
  • Flexible hours - contract staff may work any hours within operational parameters established by the COR
  • Based on standard 40-hour work week
How Many Shifts Needed Per Month: TBD (based on backlog volume; ~19,000 pages initial backlog)
Certifications:
  • Cerner/Oracle Rev Cycle Training - required prior to system access
  • Cerner/Oracle PowerChart Training - required prior to system access
  • VA Cybersecurity Awareness & Rules of Behavior Training - required annually
  • VA Privacy Training - required annually
  • Background check and AIS Security Statement - required prior to start
Education: No specific degree requirement listed; knowledge and understanding of medical clinics and clinical documentation required
Experience Needed: Prior experience with Cerner/Oracle or comparable EHR document management systems preferred; minimum 2 years of data entry or health information management experience preferred
Special Skills Needed:
  • Ability to locate and verify Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record
  • Data entry skills with high attention to detail and accuracy
  • Knowledge of Microsoft Office (Word and Excel)
  • Ability to verify uploaded images are correct and legible
  • Knowledge of medical clinics and clinical documentation
  • Familiarity with VA information security standards and HIPAA compliance
Responsibilities:
  • Accurately attach and index scanned or electronic documents to the correct veteran health records in Cerner/Oracle/Oracle Document Management system
  • Locate and verify the Financial Identification Number (FIN) for each veteran record prior to indexing any document
  • Identify and select the correct section, note title, date of service, and visit location within the veteran's health record for each document
  • Index a minimum of 8 documents per hour (blended rate across all document types)
  • Perform 100% self-QA of own indexes to ensure correct patient, FIN, note title, date, and visit location are selected
  • Document and immediately report any FIN discrepancies or unresolvable mismatches to the HIMS Supervisor or COR designee
  • Report all findings of incorrect indexing regardless of error ownership to the HIMS Supervisor immediately upon discovery
  • Annotate indexed images to identify they have been indexed (e.g., stamp on indexed document)
  • Delete all documents within W drive folders after quality assurance review is completed
  • Comply with VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures including VHA Handbook 1907.01
  • Maintain confidentiality of all patient information per the Federal Privacy Act of 1974 and HIPAA
Complete all required VA training and sign Rules of Behavior prior to and annually during contract performance

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