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Medical Record Indexing Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within ...

US Tech Solutions

Medical Record Clerk

Durham, NC

$15.50 - $19/hr

Candidate will need to have experience indexing medical records and scanning. * This is a special short term project. * Must be able to stand long periods of time and able to lift up to 50 lbs.

Pacs

Index medical records as directed by the medical records/health information consultant. Maintain various registries as directed including register for admission and discharge of residents. Transcribe ...

PACS

Med Record Assistant-Full Time

Lancaster, CA · On-site

... Index medical records as directed by the medical records/health information consultant. • Maintain various registries as directed including register for admission and discharge of residents. • ...

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How much do medical record indexing jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for medical record indexing in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

Is medical records a good career?

Medical record indexing is a stable healthcare support role that involves organizing and coding patient information for accuracy and accessibility. It requires attention to detail, knowledge of medical terminology, and often familiarity with electronic health record systems. The job can offer steady employment and opportunities for certification and skill development.

How to become a medical record reviewer?

To become a medical record reviewer, typically one needs a background in healthcare, such as a medical coding, billing, or health information management certification, along with experience in medical record documentation. Familiarity with electronic health record (EHR) systems and attention to detail are essential; some roles may require a clinical background or coding certification like CPC or CCS. Gaining relevant experience through entry-level positions or internships can also help advance to a medical record reviewer role.

What is the difference between Medical Record Indexing vs Medical Coding?

AspectMedical Record IndexingMedical Coding
CredentialsCertification often preferred (e.g., RHIT, CCS)Certification required (e.g., CPC, CCS)
Work EnvironmentMedical records departments, hospitals, clinicsHospitals, insurance companies, healthcare providers
Primary FocusOrganizing and indexing patient records for easy retrievalAssigning standardized codes to diagnoses and procedures
Industry UsageHealthcare record managementBilling, reimbursement, and data analysis

Medical Record Indexing involves organizing and cataloging patient records for quick access, while Medical Coding focuses on translating medical information into standardized codes for billing and data purposes. Both roles are essential in healthcare documentation but serve different functions within the medical records management process.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong attention to detail, and familiarity with medical terminology and electronic health record (EHR) systems. Some employers may prefer postsecondary education or certification in health information technology or medical coding.

What are the key skills and qualifications needed to thrive as a Medical Record Indexer, and why are they important?

To thrive as a Medical Record Indexer, you need a solid understanding of medical terminology, attention to detail, and familiarity with healthcare documentation, often supported by a background in health information management or a related certification. Expertise in electronic health record (EHR) systems, medical coding software, and document management platforms is typically required. Strong organizational skills, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for ensuring the accurate, secure, and efficient processing of medical records, which supports patient care and regulatory compliance.

What is medical record indexing?

Medical record indexing is the process of organizing and categorizing patient medical records so they can be easily retrieved and referenced. This involves assigning relevant tags or codes to documents, ensuring all records are properly labeled, and making them accessible within electronic health record (EHR) systems. Accurate indexing is crucial for efficient patient care, legal compliance, and smooth medical billing processes.

What are some common challenges faced in a Medical Record Indexing role, and how can they be managed?

Medical Record Indexing professionals often encounter challenges such as handling large volumes of documentation, ensuring absolute accuracy in data entry, and maintaining patient confidentiality. Managing these challenges involves staying organized, following standardized indexing protocols, and regularly updating knowledge on compliance and privacy regulations like HIPAA. Collaboration with healthcare providers and IT teams is also crucial in resolving discrepancies and streamlining indexing processes, which helps maintain the integrity and accessibility of medical records.

What is a medical records indexer?

A medical records indexer is a professional responsible for organizing and categorizing patient health information within electronic or paper records. They ensure accurate indexing to facilitate quick retrieval of medical data, often using specialized software and adhering to privacy regulations. Attention to detail and knowledge of medical terminology are essential skills for this role.
More about Medical Record Indexing jobs
What cities are hiring for Medical Record Indexing jobs? Cities with the most Medical Record Indexing job openings:
What states have the most Medical Record Indexing jobs? States with the most job openings for Medical Record Indexing jobs include:
What job categories do people searching Medical Record Indexing jobs look for? The top searched job categories for Medical Record Indexing jobs are:
Medical Record Indexing jobs near you
Infographic showing various Medical Record Indexing job openings in the United States as of July 2026, with employment types broken down into 48% Locum Tenens, 46% Full Time, 3% Part Time, 2% Contract, and 1% Summer. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Record Indexing Specialist - Spokane, WA

Prime Physicians

Spokane, WA • On-site

Contractor

Re-posted 27 days ago

Job description

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.

Job Title: Medical Record Indexing Specialist

Specialty: Health Information Management (HIM) / Medical Record Indexing

Site: Mann-Grandstaff VA Medical Center (MGVAMC)

Location: Remote / Off-site (VA-approved VPN using Government-Furnished Equipment)

Duration: 6-month base period with one-month option periods (exercised based on government need)

Shift Schedule:

  • Flexible hours – contract staff may work any hours within operational parameters established by the COR
  • Based on standard 40-hour work week

How Many Shifts Needed Per Month: TBD (based on backlog volume; ~19,000 pages initial backlog)

Certifications:

  • Cerner/Oracle Rev Cycle Training – required prior to system access
  • Cerner/Oracle PowerChart Training – required prior to system access
  • VA Cybersecurity Awareness & Rules of Behavior Training – required annually
  • VA Privacy Training – required annually
  • Background check and AIS Security Statement – required prior to start

Education: No specific degree requirement listed; knowledge and understanding of medical clinics and clinical documentation required

Experience Needed: Prior experience with Cerner/Oracle or comparable EHR document management systems preferred; minimum 2 years of data entry or health information management experience preferred

Special Skills Needed:

  • Ability to locate and verify Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record
  • Data entry skills with high attention to detail and accuracy
  • Knowledge of Microsoft Office (Word and Excel)
  • Ability to verify uploaded images are correct and legible
  • Knowledge of medical clinics and clinical documentation
  • Familiarity with VA information security standards and HIPAA compliance

Responsibilities:

  • Accurately attach and index scanned or electronic documents to the correct veteran health records in Cerner/Oracle/Oracle Document Management system
  • Locate and verify the Financial Identification Number (FIN) for each veteran record prior to indexing any document
  • Identify and select the correct section, note title, date of service, and visit location within the veteran's health record for each document
  • Index a minimum of 8 documents per hour (blended rate across all document types)
  • Perform 100% self-QA of own indexes to ensure correct patient, FIN, note title, date, and visit location are selected
  • Document and immediately report any FIN discrepancies or unresolvable mismatches to the HIMS Supervisor or COR designee
  • Report all findings of incorrect indexing regardless of error ownership to the HIMS Supervisor immediately upon discovery
  • Annotate indexed images to identify they have been indexed (e.g., stamp on indexed document)
  • Delete all documents within W drive folders after quality assurance review is completed
  • Comply with VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures including VHA Handbook 1907.01
  • Maintain confidentiality of all patient information per the Federal Privacy Act of 1974 and HIPAA
Complete all required VA training and sign Rules of Behavior prior to and annually during contract performance

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.