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Medical Record Indexing Jobs (NOW HIRING)

Summit BHC

Medical Records Coder

Harlingen, TX · On-site

The Medial Records Coder is responsible for assigning ICD-10-PCS diagnostic and procedural codes to patient accounts codes and abstracts hospital medical records for maintenance of disease indices ...

New

Summit BHC

Medical Records Coder

Palms, MI

The Medial Records Coder is responsible for assigning ICD-10-PCS diagnostic and procedural codes to patient accounts codes and abstracts hospital medical records for maintenance of disease indices ...

Houston Methodist

$20.25 - $27.25/hr

Other duties for this position include indexing all medical record documents to the appropriate patient folder, ensuring that each document is correctly assigned the appropriate document name and ...

Ocean Healthcare

Medical Records Uploader

Hamilton, NJ · On-site

$21 - $23/hr

This role is responsible for accurately receiving, scanning, indexing, uploading, and maintaining ... Perform quality checks to ensure data accuracy and proper filing. * Assist with record requests ...

New

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How much do medical record indexing jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical record indexing in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What is medical record indexing?

Medical record indexing is the process of organizing and categorizing patient medical records so they can be easily retrieved and referenced. This involves assigning relevant tags or codes to documents, ensuring all records are properly labeled, and making them accessible within electronic health record (EHR) systems. Accurate indexing is crucial for efficient patient care, legal compliance, and smooth medical billing processes.

What are the key skills and qualifications needed to thrive as a medical record indexer?

To thrive as a Medical Record Indexer, you need a solid understanding of medical terminology, attention to detail, and familiarity with healthcare documentation, often supported by a background in health information management or a related certification. Expertise in electronic health record (EHR) systems, medical coding software, and document management platforms is typically required. Strong organizational skills, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for ensuring the accurate, secure, and efficient processing of medical records, which supports patient care and regulatory compliance.

What are some common challenges faced in a medical record indexing role, and how can they be managed?

Medical Record Indexing professionals often encounter challenges such as handling large volumes of documentation, ensuring absolute accuracy in data entry, and maintaining patient confidentiality. Managing these challenges involves staying organized, following standardized indexing protocols, and regularly updating knowledge on compliance and privacy regulations like HIPAA. Collaboration with healthcare providers and IT teams is also crucial in resolving discrepancies and streamlining indexing processes, which helps maintain the integrity and accessibility of medical records.

What is the difference between Medical Record Indexing vs Medical Coding?

AspectMedical Record IndexingMedical Coding
CredentialsCertification often preferred (e.g., RHIT, CCS)Certification required (e.g., CPC, CCS)
Work EnvironmentMedical records departments, hospitals, clinicsHospitals, insurance companies, healthcare providers
Primary FocusOrganizing and indexing patient records for easy retrievalAssigning standardized codes to diagnoses and procedures
Industry UsageHealthcare record managementBilling, reimbursement, and data analysis

Medical Record Indexing involves organizing and cataloging patient records for quick access, while Medical Coding focuses on translating medical information into standardized codes for billing and data purposes. Both roles are essential in healthcare documentation but serve different functions within the medical records management process.

Are medical record indexing specialists in demand?

Medical record indexing specialists are in steady demand due to the ongoing need for accurate and organized health information in healthcare facilities and insurance companies. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a stable career option as healthcare data management grows in importance.

How to become a medical record indexing?

To become a medical record indexer, candidates typically need a high school diploma or equivalent, along with training in medical terminology and coding systems such as ICD or CPT. Many employers provide on-the-job training, and proficiency with electronic health record (EHR) systems and attention to detail are essential skills for this role.
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Medical Record Indexing jobs near you
Infographic showing various Medical Record Indexing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Inpatient/Outpatient Medical Coders

Posterity Group LLC

San Francisco, CA • On-site

$22 - $29.50/hr

Full-time

Posted 10 days ago

Job description

Description:


Posterity Group LLC is a veteran owned, service-disabled small business, headquartered in Rockville, MD, that specializes in federal government contracting and staffing. We are tasked with staffing The VHA VISN 21 consisting of: VA San Francisco, VA Palo Alto, VA Northern California, VA Las Vegas, VA Fresno, VA Reno, and VA Pacific Islands managing over 8 million unduplicated encounters and over 24 million outpatient visits annually throughout a medically diverse patient population with Medical Coders. The Medical Coder is expected to do the following:


The VHA captures and stores information including diagnoses, treatment, and healthcare providers for all inpatient and outpatient care using the VHA Coding Guidelines and industry standard International Classification of Diseases Clinical Modification, 10th Edition, Current Procedural Terminology, and Healthcare Common Procedure Coding System provided to patients treated at a Veterans Health Administration healthcare facility, and for patients treated at other healthcare facilities at Veterans Affairs expense.

  • Accurately attaching images to the appropriate electronic health record elements.
  • Verifying that images are uploaded correctly and are legible for viewing.
  • Locating Financial Identification Numbers (FINs) and accurately linking documents to the correct veteran record.
  • Indexing documents within the correct section, note title, date of service, and visit location.
  • Performing 100% internal QA on all work before submission.





Requirements:
  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Active coding credential (RHIA, RHIT, CCS, CPC, or equivalent) required.
  • Prior experience with VA or federal healthcare coding strongly preferred.
  • At least 3 years of relevant experience