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Assistant Public Records Jobs in Indiana (NOW HIRING)

Fieldstrom LLC

Administrative Assistant

Carmel, IN · On-site

$17.75 - $24/hr

Maintain organized physical and digital filing systems in strict compliance with public record maintenance protocols. * Assist the public, agency clients, or vendors by providing straightforward ...

Conflux Systems

Certified Paralegal

Indianapolis, IN · On-site

$20/hr

IN-ISP-Paralegal, Public Records (797406) Skills High school diploma or GED required. Paralegal ... Legal Assistants. (Nice to have) Associates degree (or higher) with paralegal Studies w ...

Conflux Systems

Certified Paralegal

Indianapolis, IN · On-site

$20/hr

IN-ISP-Paralegal, Public Records (797406) Skills High school diploma or GED required. Paralegal ... Legal Assistants. (Nice to have) Associates degree (or higher) with paralegal Studies w ...

nLeague Services Inc

Legal Assistant

Indianapolis, IN · On-site

Job Duties: * Assist the Legal Counsel in Department litigation. * Conduct research on legal issues ... Process and assign incoming Public Records Requests. * Process incoming expungement orders

Vergence

Paralegal

Indianapolis, IN · On-site

$20/hr

Pay: $20.00/hour In this role you will: * Assist the Legal Counsel in Department litigation ... Process and assign incoming Public Records Requests. * Process incoming expungement orders

State of Indiana

Clerical Assistant

Indianapolis, IN · On-site

$29K/mo

Clerical Assistant Date Posted: Jul 10, 2026 Requisition ID: 480215 Location: Indianapolis, IN, US ... You will respond to Public records requests, and process Tournament, Structure and Recreational ...

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Assistant Public Records information

Is a file clerk a stressful job?

A file clerk job generally involves organizing, maintaining, and retrieving records, which can be repetitive but typically is not highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but the role usually requires attention to detail and organizational skills. Overall, it is considered a low to moderate stress position compared to more demanding roles.

What is the difference between Assistant Public Records vs Public Records Clerk?

AspectAssistant Public RecordsPublic Records Clerk
Required CredentialsHigh school diploma; some roles may require certification or experienceHigh school diploma; often similar certifications
Work EnvironmentGovernment offices, public agencies, record storage facilitiesGovernment offices, public agencies, record management departments
Employer & Industry UsageLocal, state, or federal government agencies handling public recordsMunicipal or county government offices managing public records
Common Search & ComparisonOften compared for entry-level record management rolesRelated role focusing on record keeping and data entry

Assistant Public Records and Public Records Clerk roles are similar, both working within government agencies to manage public records. The main difference lies in job scope; assistants may support multiple tasks, while clerks often handle specific record-keeping duties. Both positions require similar credentials and work environments, making them closely related in the public records industry.

What jobs are off limits to felons?

Felons may face restrictions in certain jobs that require security clearances, involve working with vulnerable populations, or require professional licensing, such as healthcare, teaching, law enforcement, and financial services. However, many industries, including construction, manufacturing, and food service, often hire individuals with criminal records, depending on the nature of the offense and state laws. Employers may also consider rehabilitation and time elapsed since conviction when making hiring decisions.

What does a records assistant do?

A records assistant helps organize, maintain, and retrieve public records and documents. They often use database management software, verify information accuracy, and ensure records are properly filed and accessible for legal or administrative purposes.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong organizational skills, and familiarity with electronic health record (EHR) systems. Some employers prefer candidates with postsecondary training or certification in health information technology or medical coding.
What are the most commonly searched types of Public Records jobs in Indiana? The most popular types of Public Records jobs in Indiana are:
What are popular job titles related to Assistant Public Records jobs in Indiana? For Assistant Public Records jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Assistant Public Records jobs in Indiana look for? The top searched job categories for Assistant Public Records jobs in Indiana are:
What cities in Indiana are hiring for Assistant Public Records jobs? Cities in Indiana with the most Assistant Public Records job openings:
Assistant Public Records jobs near you

Certified Paralegal, Public Records

nLeague

Indianapolis, IN • On-site

Contractor

Posted 9 days ago

Job description

Job ID: 797406

Position: -Paralegal, Public Records 

Department: IN-ISP

Location: 100 N Senate Avenue, Indianapolis, IN 46204

Duration: 8 Months (Possibility of Extension)

On-Site

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Legal Counsel and members of the Legal Office.

.Job Duties:

 Learn and apply the Indiana Code to Access to Public Records requests for the determination of the release or denial of records

  • Research and analyze law sources, including statutes, recorded judicial decisions, legal codes related to public records 
  • Process incoming Public Records Requests within the allotted timeframe
  • Review and process law enforcement recordings with appropriate redactions per Indiana Code 
  • Prepare legal documents for review and approval by the Legal Counsel
  • Learn the Indiana Trial Rules regarding discovery to non-parties
  • Coordinate assembly of documentation required as the result of subpoenas and discovery requests. 
  • Maintain files and responsive records
  • Answer phone inquiries
  • Communicate clearly in writing and verbally with both members of the public and staff
  • Ability to learn various records systems and rules for usage
  • Other duties as assigned

 Review the Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes.  Perform other duties as required. 

 Job Qualifications:

  • Must be a high school graduate or possess an equivalent GED.
  • Must possess ONE of the following:
    • Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
    • Bachelor's degree AND a Paralegal certificate; OR
    • Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
    • Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
    • Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
    • Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
  • Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
  • Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
  • Must be able to conceptualize and develop programs and procedures.
  • Ability to maintain confidentiality.
  • Ability to communicate effectively, both verbally and in writing.
  • Must be able to proofread documents accurately.
  • Must have strong problem-solving skills.
  • Must be able to organize, access, input, file and retrieve information utilizing computer.
  • Must be able to work with minimal supervision, prioritize work and meet deadlines.