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Public Records Manager Jobs in Indiana (NOW HIRING)

POLYWOOD

Influencer & PR Manager

Syracuse, IN · On-site

Influencer & PR Manager Full Time | Remote Help make POLYWOOD the most talked-about seat outside ... agency of record * Bring brand strategy to life through creators and culture -- translate the ...

First American

$26.88 - $35.82/hr

You'll analyze public records, verify ownership, and identify potential title issues while ... Manage a variety of projects that range in complexity from single to multi-property commercial ...

First American

$26.88 - $35.82/hr

You'll analyze public records, verify ownership, and identify potential title issues while ... Manage a variety of projects that range in complexity from single to multi-property commercial ...

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All JobsPublic Records JobsPublic Records Manager JobsPublic Records Manager Jobs in Indiana

Public Records Manager information

What are some common challenges faced by Public Records Managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What are the key skills and qualifications needed to thrive as a Public Records Manager, and why are they important?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

What does a Public Records Manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.
What are the most commonly searched types of Public Records jobs in Indiana? The most popular types of Public Records jobs in Indiana are:
What are popular job titles related to Public Records Manager jobs in Indiana? For Public Records Manager jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Public Records Manager jobs in Indiana look for? The top searched job categories for Public Records Manager jobs in Indiana are:
What cities in Indiana are hiring for Public Records Manager jobs? Cities in Indiana with the most Public Records Manager job openings:
Public Records Manager jobs near you
IN-ISP-Paralegal, Public Records

IN-ISP-Paralegal, Public Records

InstantServe LLC

Indianapolis, IN • On-site

Full-time

Posted 25 days ago

Job description

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Legal Counsel and members of the Legal Office.
.Job Duties:
Learn and apply the Indiana Code to Access to Public Records requests for the determination of the release or denial of records
  • Research and analyze law sources, including statutes, recorded judicial decisions, legal codes related to public records
  • Process incoming Public Records Requests within the allotted timeframe
  • Review and process law enforcement recordings with appropriate redactions per Indiana Code
  • Prepare legal documents for review and approval by the Legal Counsel
  • Learn the Indiana Trial Rules regarding discovery to non-parties
  • Coordinate assembly of documentation required as the result of subpoenas and discovery requests.
  • Maintain files and responsive records
  • Answer phone inquiries
  • Communicate clearly in writing and verbally with both members of the public and staff
  • Ability to learn various records systems and rules for usage
  • Other duties as assigned

Review the Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes. Perform other duties as required.
Job Qualifications:
  • Must be a high school graduate or possess and equivalent GED.
  • Must possess ONE of the following:
    • Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
    • Bachelor's degree AND a Paralegal certificate; OR
    • Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
    • Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
    • Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
    • Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
  • Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
  • Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
  • Must be able to conceptualize and develop programs and procedures.
  • Ability to maintain confidentiality.
  • Ability to communicate effectively, both verbally and in writing.
  • Must be able to proofread documents accurately.
  • Must have strong problem-solving skills.
  • Must be able to organize, access, input, file and retrieve information utilizing computer.
  • Must be able to work with minimal supervision, prioritize work and meet deadlines.

Required/Desired Skills
SkillRequired /DesiredAmountof ExperienceHigh school diploma or GED required.Required0Paralegal certification with 2 years paralegal experience.Required2YearsBasic Computer skills.Required2YearsMust be at least 18 years old.Required0Strong attention to detail.Required0Able to communicate clearly and professionally, both in writing and orally.Required0Prior experience handling sensitive or confidential information.Required0Prior experience w/Legal Research sites LexisNexis and Westlaw.Highly desired2YearsPrior experience conceptualizing and developing programs and procedures.Highly desired0Paralegal competency certification w/National Federation of Paralegal Associations or CLA/CP certification w/National Assoc. of Legal Assistants.Highly desired0Associates degree (or higher) with paralegal Studies w/certification.Highly desired0
Questions
No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?Question2What is your candidate's email address?Question3Where does your candidate currently reside (City & State)?Question4If selected for engagement, your candidate's hourly Pay Rate must be $$/hour. The Provider Markup for this position is 25%. Do you agree to these requirements?Question5 Position is on-site, Monday thru Friday, either 7am to 3pm or 8am to 4pm, 1/2 hour unpaid lunch. Does candidate accept this requirement?Question6On-site interviews are required. Does candidate accept this requirement?Question7Selected candidate will be required to pass a 5-panel drug screen and ISP background check which may include credit record, financial record, educational record, criminal record, employment record, medical record, military record, or Selective Service record. Does candidate accept this requirement?
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About InstantServe

Sourced by ZipRecruiter

InstantServe provides a one-stop solution to all Healthcare, IT/Non-IT Staffing needs. Established in 2016, InstantServe is a strong workforce of over 100+ go-getters with a demonstrated background in IT/Non-IT service. We are a nationally certified SBE from the Department of Administration (State of PA). As a proud Minority Woman Owned Small Business Enterprise (M/WBE), InstantServe boasts of a strong team of professionals who have extensive experience catering to several Federal, Public, Commercial, and Healthcare Clients which includes 26 States and 46 government agencies. InstantServe is a client-centric organization that offers cost-effective and reliable solutions. Client satisfaction is sacrosanct! Our team strives to provide the best staffing and IT solutions to take your business to the next level.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Wayne, PA, US

Year founded

2016

Social media

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