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Public Records Manager Jobs in Indiana (NOW HIRING)

allencounty

Part Time Recorder

Fort Wayne, IN

... computerized records management system. This position is Covered as defined by the Board of ... Ability to understand and apply public access laws pertaining to records held by the Recorder ...

allencounty

Part Time Recorder

Fort Wayne, IN · On-site

... computerized records management system. This position is Covered as defined by the Board of ... Ability to understand and apply public access laws pertaining to records held by the Recorder ...

The Allen County

Part Time Recorder

Fort Wayne, IN · On-site

$22.20/hr

... computerized records management system. This position is Covered as defined by the Board of ... Ability to understand and apply public access laws pertaining to records held by the Recorder ...

State of Indiana

Part Time Recorder

Fort Wayne, IN · On-site

... computerized records management system. This position is Covered as defined by the Board of ... Ability to understand and apply public access laws pertaining to records held by the Recorder ...

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Public Records Manager information

What does a public records manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.

What are the key skills and qualifications needed to thrive as a public records manager?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What are some common challenges faced by public records managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

Are public records managers in demand?

Public records managers are in demand due to increasing government and organizational needs for efficient recordkeeping, compliance, and data management. The role often requires knowledge of records management systems, legal regulations, and certifications such as the Certified Records Manager (CRM). Employment prospects are generally stable, especially in government agencies and large institutions that handle significant volumes of public records.

How much do public records managers get paid?

Public records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and the size of the organization. Salaries can vary based on certifications, technical skills, and the complexity of records handled.

What are the most commonly searched types of Public Records jobs in Indiana?

The most popular types of Public Records jobs in Indiana are:

What are popular job titles related to Public Records Manager jobs in Indiana?

For Public Records Manager jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Public Records Manager jobs in Indiana look for?

The top searched job categories for Public Records Manager jobs in Indiana are:

What cities in Indiana are hiring for Public Records Manager jobs?

Cities in Indiana with the most Public Records Manager job openings:

Public Records Manager jobs near you

IN-ISP-Paralegal, Public Records

Indotronix International Corporation

Indianapolis, IN • On-site

$20/hr

Full-time

Re-posted 12 days ago

Job description

Job Summary: IN-ISP-Paralegal, Public Records
Location: Indianapolis, IN, 46204 | On-site | Monday-Friday, 7am-3pm or 8am-4pm
About the Role
Join the Indiana State Police Legal Office as a Paralegal specializing in Public Records. Play a pivotal role supporting the Department's Legal Counsel by ensuring compliance with public records law and facilitating timely, accurate records processing. This position is ideal for detail-oriented professionals seeking hands-on experience in legal research, public records administration, and the opportunity to contribute to public service in a dynamic, collaborative environment.
Responsibilities
- Process incoming Public Records Requests and ensure timely, accurate fulfillment
- Research statutes, judicial decisions, and legal codes to support determinations on record release
- Apply Indiana Code and the Access to Public Records Act (APRA) to review and respond to requests
- Prepare, redact, and process body and dash camera footage in accordance with legal requirements
- Propose updates to Indiana Code and Administrative Code language related to public records
- Assemble and organize documentation required for subpoenas and discovery requests
- Index, file, and manage original legal documents with confidentiality and precision
- Provide professional phone support for the Legal Office and assist with other administrative duties as needed
Required Skills and Experience
- High school diploma or GED
- Paralegal certification with a minimum of 2 years' paralegal experience
- Basic computer proficiency
- Minimum age of 18 years
- Exceptional attention to detail
- Clear, professional communication (written and verbal)
- Experience handling sensitive or confidential information
Preferred Skills
- Proficiency with LexisNexis and Westlaw
- Experience in program and procedure development
- Paralegal competency certification (NFPA, CLA/CP, or equivalent)
- Associate's degree or higher in Paralegal Studies with certification
Benefits
- $20.00/hour with stable, full-time hours
- Valuable experience in a respected state agency
- Opportunities for professional growth in public service and legal support
- Structured, collaborative work environment in downtown Indianapolis
- On-the-job training in Indiana public records law and legal processes
How to Apply
Interested candidates should submit a resume and be prepared for an on-site interview. Employment is contingent upon passing a 5-panel drug screen and a comprehensive Indiana State Police background check. Please confirm availability for the required schedule and acceptance of all employment terms.
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About Indotronix

Sourced by ZipRecruiter

In 1986, Indotronix established itself in the staffing space. 22 years later, Avani entered the scene, offering consulting and technology development. Finally, in 2016, the two joined forces to begin delivering talent across all areas, from Staffing to Consulting to unique platform development.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

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