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Public Records Manager Jobs in Indiana (NOW HIRING)

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

Knowledge of confidential information management. * Ability to relate effectively with the public ... the Records Manager or Patrol Captain DRUG TEST REQUIRED The City of Elkhart is a Drug Free ...

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

Knowledge of confidential information management. * Ability to relate effectively with the public ... the Records Manager or Patrol Captain DRUG TEST REQUIRED The City of Elkhart is a Drug Free ...

Fieldstrom LLC

Data Entry / Imaging Specialist

Indianapolis, IN · On-site

$16.25 - $21.75/hr

Operate high-speed document imaging equipment and digital storage management systems according to public records security protocols. * Maintain strict confidentiality and adhere to state information ...

State of Indiana

BMV Records Clerk

Indianapolis, IN · On-site

$29K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You will manage documentation from in-state and out-of-state agencies and respond to driver ... Qualified employer for the Public Service Loan Forgiveness Program * Free Parking for most ...

State of Indiana

BMV Records Clerk

Indianapolis, IN · On-site

$29K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You will manage documentation from in-state and out-of-state agencies and respond to driver ... Qualified employer for the Public Service Loan Forgiveness Program * Free Parking for most ...

State of Indiana

BMV Records Clerk

Indianapolis, IN

$29K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You will manage documentation from in-state and out-of-state agencies and respond to driver ... Qualified employer for the Public Service Loan Forgiveness Program * Free Parking for most ...

State of Indiana

BMV Records Clerk

Indianapolis, IN

$29K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You will manage documentation from in-state and out-of-state agencies and respond to driver ... Qualified employer for the Public Service Loan Forgiveness Program * Free Parking for most ...

State of Indiana

General Counsel

Indianapolis, IN

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The General Counsel manages office contracts, negotiations and public records requests. Duties and Essential Functions The essential functions of this role are as follows: * Provide legal assistance ...

State of Indiana

General Counsel

Indianapolis, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The General Counsel manages office contracts, negotiations and public records requests. Duties and Essential Functions The essential functions of this role are as follows: * Provide legal assistance ...

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Public Records Manager information

What does a public records manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.

What are the key skills and qualifications needed to thrive as a public records manager?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What are some common challenges faced by public records managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

Are public records managers in demand?

Public records managers are in demand due to increasing government and organizational needs for efficient recordkeeping, compliance, and data management. The role often requires knowledge of records management systems, legal regulations, and certifications such as the Certified Records Manager (CRM). Employment prospects are generally stable, especially in government agencies and large institutions that handle significant volumes of public records.

How much do public records managers get paid?

Public records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and the size of the organization. Salaries can vary based on certifications, technical skills, and the complexity of records handled.

What are the most commonly searched types of Public Records jobs in Indiana?

The most popular types of Public Records jobs in Indiana are:

What are popular job titles related to Public Records Manager jobs in Indiana?

For Public Records Manager jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Public Records Manager jobs in Indiana look for?

The top searched job categories for Public Records Manager jobs in Indiana are:

What cities in Indiana are hiring for Public Records Manager jobs?

Cities in Indiana with the most Public Records Manager job openings:

Public Records Manager jobs near you

Records Clerk

City of Elkhart

Elkhart, IN • On-site

$24.75/hr

Full-time

Posted 8 days ago

City Of Elkhart (Indiana) rating

8.1

Company rating: 8.1 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

344th of 846 rated public administrative organizations

Job description

CITY OF ELKHART - JOB DESCRIPTION
DEPARTMENT
Police
POSITION
Record Clerk
DIVISION
Records
STATUS
Full-time
CATEGORY
Hourly- AFSME PG 5, $24.75
FLSA
Non-exempt
REPORTS TO
Records Manager
DATE
2026
JOB SUMMARY
Under the direct supervisor of the Records Manager the employee in this position is responsible for dealing with the public on a daily bases.
PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Receive and record the transactions of all parking tickets, accident reports, traffic citations and case reports.
  • Assemble cases for daily submission to the court system.
  • Daily preparation and data entry of new cases into the system. Necessary follow-up procedures, i.e. file maintenance; case closings; recoveries; stolen property updates; reporting thefts and runaways to radio; filing, etc.
  • Data entry and file maintenance and distribution of warrants. All necessary follow-up.
  • Daily record review of all reports completed by officers.
  • Data entry and file maintenance of juvenile referrals. Preparation for submission to probation, prosecutor, and/or welfare. All necessary follow-up, i.e. monthly updates of juvenile and over 18 files.
  • Data entry and file maintenance for vehicle impounds and prepare fingerprint cards for future identification needs.
  • Data entry and file maintenance for gun permits and registrations.
  • Provide services to general public for gun permit applications and registrations and the follow-up thereon. Employee is required to learn fingerprinting technique and take photos for I.D.
  • Scan records and cases for preservation to microfilm
  • Shred records and cases that have been preserved and approved to be destroyed.
  • Review and approve Online Reports
  • Other duties as they are assigned. Listed duties are not all inclusive.

OTHER DUTIES AND RESPONSIBILITIES
  • The ability to maintain and handle files that are sensitive in nature and protect the confidentiality of its contents.
  • The ability to establish and maintain effective interpersonal relationships with fellow employees, supervisors, and other divisions of the department.
  • The ability to accurately complete assignments in a timely manner.
  • The ability to be courteous, tactful, and diplomatic when dealing with the general public.
  • Handle all phone inquiries and record desk inquires.

EDUCATION AND EXPERIENCE
  • Graduation from an accredited high school or equivalent.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Data processing skills on windows based programs. Must know how to operate Microsoft Word and Excel. Speed and accuracy are paramount with the ability to type at least 50 wpm.
  • Good oral and written communication skills.
  • Ability to operate all applicable office equipment, i.e. copier, fax machine, document scanner.
  • Knowledge of confidential information management.
  • Ability to relate effectively with the public.
  • Ability to learn all division operations.
  • Ability to use Adobe Pro

PHYSICAL, MENTAL, AND VISUAL SKILLS
  • Logical problem solving.
  • Ability to read, write, interpret and verbally give or demonstrate work instructions.
  • Incumbent is walking, bending, standing, stooping and crouching daily.
  • Clarity of vision with or without correction.

WORKING CONDITIONS
Work is conducted in a standard professional office environment and working hours will be assigned as deemed necessary by the Records Manager or Patrol Captain
DRUG TEST REQUIRED
The City of Elkhart is a Drug Free Workplace. Therefore, a post offer, pre-employment drug screen is required. Random drug testing may be conducted after employment.
POLICY STATEMENT
  • The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
  • This job description is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and other duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employee holding this position will be required to perform any other job-related duties as requested by the Mayor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

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