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Public Records Jobs (NOW HIRING)

City of Cleveland

Public Records Analyst

Cleveland, OH · On-site

$63K/yr

Description Public Records Analyst Examples of Duties Technical records management position responsible for coordinating public records request management and fulfillment and records retention for ...

Jobgether

Public Records Specialist

Public Records Specialist This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Public Records Specialist based in India.

Cisive

Public Records Specialist

Public Record Associate (Background Verification) It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the ...

CSULB

Public Records Officer

Long Beach, CA · On-site

$4.4K - $10K/mo

Public Records Act Request Responses - Work with the ASM, VP-DAF & OTP, the Director of Audit, Public Records, & Special Projects, and the Office of General Counsel to oversee the Campus' and its ...

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How much do public records jobs pay per year?

As of Sep 14, 2026, the average yearly pay for public records in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is a public records job?

A Public Records job involves managing, processing, and providing access to official documents and information maintained by government agencies or other organizations. Professionals in this field ensure compliance with public records laws, respond to information requests, and maintain accurate and organized records. They may work with legal teams, journalists, or the general public to facilitate transparency and open access to information.

What are the typical daily responsibilities of someone working in public records?

Professionals in Public Records are responsible for reviewing, organizing, and processing requests for government or agency records, ensuring compliance with privacy laws and organizational policies. Their day often includes managing electronic databases, responding to inquiries from citizens or legal entities, and maintaining up-to-date records. Collaboration with other departments and providing guidance on records retention or disclosure procedures is also common. This dynamic role requires balancing efficiency, accuracy, and confidentiality while supporting transparency and public access to information.

What are the key skills and qualifications needed to thrive in the public records position, and why are they important?

To thrive as a Public Records Specialist, you need strong attention to detail, organizational skills, and experience with records management or information governance, often backed by a degree in library science, public administration, or a related field. Proficiency with public records management systems, database software, and sometimes knowledge of FOIA or open records regulations is crucial. Excellent communication, problem-solving abilities, and discretion are essential soft skills for interfacing with the public and handling sensitive information. These competencies ensure the accurate, timely, and legal processing of record requests, which promotes transparency and trust in public institutions.

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What are the most commonly searched types of Public Records jobs?

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Public Records jobs near you
Infographic showing various Public Records job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Public Records Coordinator

Manhattan, NY • On-site

BizTek People, Inc. | APA International Placement Consultants
Recruiting and Staffing Services • 51 - 200 employees
Learn more about BizTek People, Inc. | APA International Placement Consultantsexternal

Other

Re-posted 7 days ago

Job description


BizTek People is in search of a Public Records Coordinator for our client in Portland, Oregon!
Schedule
  • Monday-Friday
  • 20 hours per week within standard business hours
  • 4- or 8-hour shifts
  • 100% Remote
Education
  • Bachelor's Degree required
Experience & Qualifications
  • Minimum 5 years of professional experience
  • Background or experience in the legal field strongly preferred
  • Strong understanding of Public Records Laws, including state public records statutes and FOIA
  • Ability to communicate professionally, diplomatically, and effectively with internal stakeholders and the public
  • Strong judgment and discretion when handling confidential and sensitive information
  • Ability to determine:
  • What records are subject to disclosure
  • What information may be exempt
  • When legal guidance is required
  • Proficient in email systems and electronic databases for record retrieval and review
  • Experience with Epic preferred
  • Pending licenses will be considered
Position Summary
The Public Records Coordinator is responsible for managing and responding to public records requests in accordance with applicable public records laws. This role involves reviewing requests, coordinating with internal departments, evaluating disclosure requirements and exemptions, and ensuring responses are accurate, timely, and compliant.
The position requires handling sensitive and confidential materials with discretion and sound judgment. Requests may involve a wide range of topics, including employee compensation, contracts, business affiliations, and research-related records.
The Coordinator serves as the primary point of contact for public records requests, managing the full lifecycle of each request - from intake and analysis through response and documentation - while establishing timelines, cost estimates, and coordinating staff or temporary support as needed.
Key Responsibilities
  • Analyze and manage incoming public records requests
  • Coordinate with internal departments to gather responsive records
  • Evaluate records for disclosure eligibility and exemptions
  • Communicate with requestors through written and verbal correspondence
  • Establish timelines, schedules, and cost estimates for responses
  • Maintain compliance with applicable laws, policies, and procedures
  • Manage projects related to public records requests and oversee support resources as needed

keywords: #PublicRecords, #FOIA, #LegalCompliance, #RecordsManagement, #ConfidentialInformation, #DocumentReview, #RegulatoryCompliance, #ProjectCoordination, #RemoteWork, #PublicSector

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