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BizTek People

Public Records Coordinator

Public Records Coordinator BizTek People is in search of a Public Records Coordinator for our client in Portland, Oregon! Schedule Monday-Friday 20 hours per week within standard business hours 4- or ...

Klickitat County

Public Records Adminstrator

Goldendale, WA · On-site

$75K - $85K/yr

Oversees public records management and Public Records Act compliance Develops policy and systems for public records management and provides guidance and training to all County departments and Elected ...

State of Washington

Public Records Analyst

Olympia, WA

$58K - $78K/yr

Public Records Analyst, Program Specialist 3 Full-Time, Permanent This position reports to the Public Records Officer. This position manages the public records program and responds to requests from ...

State of Washington

Public Records Analyst

Olympia, WA · On-site

$58K - $78K/yr

Public Records Analyst, Program Specialist 3 Full-Time, Permanent This position reports to the Public Records Officer. This position manages the public records program and responds to requests from ...

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How much do public records jobs pay per year?

As of Jul 13, 2026, the average yearly pay for public records in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What qualifications do you need to be a medical records clerk?

A medical records clerk typically needs a high school diploma or equivalent and familiarity with medical recordkeeping systems. Strong organizational skills, attention to detail, and knowledge of healthcare privacy regulations like HIPAA are also important. Some employers may prefer candidates with postsecondary training or certification in health information technology.

What are the key skills and qualifications needed to thrive in the Public Records position, and why are they important?

To thrive as a Public Records Specialist, you need strong attention to detail, organizational skills, and experience with records management or information governance, often backed by a degree in library science, public administration, or a related field. Proficiency with public records management systems, database software, and sometimes knowledge of FOIA or open records regulations is crucial. Excellent communication, problem-solving abilities, and discretion are essential soft skills for interfacing with the public and handling sensitive information. These competencies ensure the accurate, timely, and legal processing of record requests, which promotes transparency and trust in public institutions.

What is a Public Records job?

A Public Records job involves managing, processing, and providing access to official documents and information maintained by government agencies or other organizations. Professionals in this field ensure compliance with public records laws, respond to information requests, and maintain accurate and organized records. They may work with legal teams, journalists, or the general public to facilitate transparency and open access to information.

What are the typical daily responsibilities of someone working in Public Records?

Professionals in Public Records are responsible for reviewing, organizing, and processing requests for government or agency records, ensuring compliance with privacy laws and organizational policies. Their day often includes managing electronic databases, responding to inquiries from citizens or legal entities, and maintaining up-to-date records. Collaboration with other departments and providing guidance on records retention or disclosure procedures is also common. This dynamic role requires balancing efficiency, accuracy, and confidentiality while supporting transparency and public access to information.

What is the highest paying clerical job?

The highest paying clerical jobs often include executive assistants, administrative managers, and records managers, with salaries varying based on experience, industry, and location. These roles typically require strong organizational skills, proficiency with office software, and sometimes specialized certifications or security clearances.

Is a public information officer a good job?

A public information officer is responsible for communicating information between an organization and the public, often working in government agencies or large organizations. The role requires strong communication skills, knowledge of media tools, and the ability to handle sensitive information. It can be a stable career with opportunities for advancement, but job satisfaction depends on individual interests and organizational environment.

What jobs are off limits to felons?

Certain jobs, such as those in law enforcement, healthcare, education, and positions requiring security clearances, are often off limits to individuals with felony convictions due to legal restrictions and licensing requirements. Many employers also avoid hiring felons for roles involving sensitive information, financial responsibilities, or working with vulnerable populations. However, opportunities vary by state and industry, and some employers may consider applicants on a case-by-case basis after rehabilitation and time elapsed since conviction.
More about Public Records jobs
What cities are hiring for Public Records jobs? Cities with the most Public Records job openings:
What are the most commonly searched types of Public Records jobs? The most popular types of Public Records jobs are:
What states have the most Public Records jobs? States with the most job openings for Public Records jobs include:
What job categories do people searching Public Records jobs look for? The top searched job categories for Public Records jobs are:
Public Records jobs near you
Infographic showing various Public Records job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Public Records Adminstrator

Klickitat County, WA

Goldendale, WA • On-site

$75K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

Salary : $75,732.80 - $85,176.00 Annually
Location : Goldendale and White Salmon, WA
Job Type: Full-Time
Job Number: 2026-00019
Department: Prosecuting Attorney's Office
Opening Date: 06/17/2026
Basic Job Purpose/Function
This position serves as the County Public Records Administrator. Performs a variety of complex duties associated with fulfilling requests for public records as required under Washington State's Public Records Act (RCW 42.56). Oversees public records management and Public Records Act compliance. Develops policy and systems for public records management and provides guidance and training to all County departments and Elected Official's Offices for the effective and appropriate disclosure and retention of public records in the spirit of full assistance to citizens and departments and transparency under the Act.
Essential Job Duties
  1. Serves as primary contact for processing requests for public records. Assist with requests for discovery.
  2. Communicate with requestors to provide assistance and timely action on public records requests, including clarifying and prioritizing elements of the requests, establishing reasonable timeframes for response and communicating clearly in writing. Prepare or coordinate response letters to requestors; assist with scheduling appointments for review of records; oversee review of records; and, respond to questions related to the County's Public Disclosure and Production Policy.
  3. Coordinate with County departments and offices on locating responsive records and production of records and information responsive to requests. Direct time frames for responses. Coordinate assembly of multi-departmental responses.
  4. Review collected records to ensure they are responsive and complete according to the request. Conduct research and analysis to determine if collected records are exempt from disclosure and coordinate the review of records which may be exempt and prepare required redaction report(s).
  5. Develop, implement, and maintain a centralized system and tracking process for all public disclosure requests, including the filing and retrieval, indexing, retention, storage, scanning, and reproduction of County records, ensuring that the records are researched, analyzed and processed for public disclosure in accordance and compliance with applicable federal, state and local laws and regulations. .
  6. Provide guidance and support to offices and departments to understand and utilize the Washington State Archive retention policies and procedures.
  7. Provide guidance to departments and offices for all public records, not required in their current operation, to be transferred to the state archives so that the valuable and historical records of the state may be centralized, made more widely available and insured permanent preservation, provided such public records are not approved for destruction.
  8. Provide guidance to all departments and offices appropriate public records management practices and policies.
  9. Coordinate with the Information Technology staff and County departments and offices' Public Records Officers on compliance with the Public Records Act and state retention requirements. Administer applicable policies and propose changes as needed to address changing technology and improvements to County retention systems.
  10. Assist departments in researching information and documents stored in various formats to fulfill requests for public records and retention schedules.
  11. Acts as liaison between state and local offices in matters of county records management and the Public Records Act.
  12. Organize, provide and/or present county-wide training regarding retention of records and public records requests.
  13. Develop and maintain a variety of performance measures documenting volumes and complexity of request and work effort required to comply with federal, state and local laws, policies and procedures related to fulfilling records requests.
  14. Model a high standard of professional conduct, assure that absolute confidentiality is maintained as required, and exercise discretion regarding exemptions to information the Public Records Administrator may view in the course of fulfilling their responsibilities.
  15. Assists in the planning and development of the project budget and develops long range operational plans for retention and public records requests process.
  16. Locates, prepares applications, and utilizes grants in meeting program objectives, including exploring County-Wide retention software systems grants. Monitors and ensures all requirements of grants and contracts are met.
  17. Creates and updates forms for use by the public and departments/offices. Posts forms on County website as necessary.
  18. Ability to attend conferences/training overnight and retain WAPRO certification.

Additional Job Duties:
  1. Represents the County as spokesperson at public meetings, as assigned.
  2. Perform other related duties as needed.

Requirements/Minimum Qualifications
  • Knowledge of principles, practices, and techniques and advanced computer skills to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
  • Knowledge of local government practices and procedures, records management practices for archiving documents and Electronically Stored Information (ESI), e-mail and Web administration and archiving are desired.
  • Knowledge of applicable RCW's and WAC's

Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • AA or BA in Office Management, Public Administration or a related field is preferred
  • Minimum of 6 years technical experience relating to public records and archiving.

Licenses, Certificates and Other Requirements
Valid state driver's license in state of residence.
The selected candidate will be required to undergo fingerprinting, pass a criminal history background check, and complete security awareness training as a condition of employment.
Certified as a Public Records Officer by the Washington State Association of Public Records Officials within two years of hire.
Klickitat County offers a generous benefit package which includes: Vacation, sick and paid holiday leave along with medical, dental, vision and life and LTD insurance and substantial County contributions towards premiums and a retirement package through the Washington State Department of Retirement System. Additionally, employees are offered a flexible spending account, two Deferred Compensation programs, voluntary life and LTD insurance, AFLAC coverage and a variety of on-going training programs.
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