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Public Records Jobs in Indiana (NOW HIRING)

GovernmentJobs.com

Records Clerk 1

Indianapolis, IN · On-site

$15.75 - $20.75/hr

The Marion County Recorder's Office maintains permanent public records of property transactions between owners and makes those documents available to the public. Records include deeds, liens ...

New

Bloomington, IN

Records Clerk

Bloomington, IN · On-site

$50K - $57K/yr

Records Supervisor Supervises Staff:: No Description Incumbent serves as a Records Clerk for the ... Must maintain working knowledge of public access law to avoid inadvertent release of sensitive data ...

City of Bloomington (Indiana)

Records Clerk

Bloomington, IN · On-site

$14.50 - $19/hr

Records Clerk Incumbent serves as a Records Clerk for the Bloomington Police Department. Records ... Must maintain working knowledge of public access law to avoid inadvertent release of sensitive data ...

State of Indiana

Records Clerk

Bloomington, IN · On-site

$50K - $57K/yr

Records Supervisor Supervises Staff:: No Description Incumbent serves as a Records Clerk for the ... Must maintain working knowledge of public access law to avoid inadvertent release of sensitive data ...

GovernmentJobs.com

Records Clerk

Bloomington, IN · On-site

$14.50 - $19/hr

Records Clerk Incumbent serves as a Records Clerk for the Bloomington Police Department. Records ... Must maintain working knowledge of public access law to avoid inadvertent release of sensitive data ...

Conflux Systems

Certified Paralegal

Indianapolis, IN · On-site

$20/hr

IN-ISP-Paralegal, Public Records (797406) Skills High school diploma or GED required. Paralegal certification with 2 years paralegal experience. Basic Computer skills. Must be at least 18 years old.

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Public Records information

See Indiana salary details

$34.7K

$65.6K

$105.6K

How much do public records jobs pay per year?

As of Sep 15, 2026, the average yearly pay for public records in Indiana is $65,616.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $76,600.00 per year, depending on experience, location, and employer.

What is a public records job?

A Public Records job involves managing, processing, and providing access to official documents and information maintained by government agencies or other organizations. Professionals in this field ensure compliance with public records laws, respond to information requests, and maintain accurate and organized records. They may work with legal teams, journalists, or the general public to facilitate transparency and open access to information.

What are the typical daily responsibilities of someone working in public records?

Professionals in Public Records are responsible for reviewing, organizing, and processing requests for government or agency records, ensuring compliance with privacy laws and organizational policies. Their day often includes managing electronic databases, responding to inquiries from citizens or legal entities, and maintaining up-to-date records. Collaboration with other departments and providing guidance on records retention or disclosure procedures is also common. This dynamic role requires balancing efficiency, accuracy, and confidentiality while supporting transparency and public access to information.

What are the key skills and qualifications needed to thrive in the public records position, and why are they important?

To thrive as a Public Records Specialist, you need strong attention to detail, organizational skills, and experience with records management or information governance, often backed by a degree in library science, public administration, or a related field. Proficiency with public records management systems, database software, and sometimes knowledge of FOIA or open records regulations is crucial. Excellent communication, problem-solving abilities, and discretion are essential soft skills for interfacing with the public and handling sensitive information. These competencies ensure the accurate, timely, and legal processing of record requests, which promotes transparency and trust in public institutions.

What are the most commonly searched types of Public Records jobs in Indiana?

The most popular types of Public Records jobs in Indiana are:

What are popular job titles related to Public Records jobs in Indiana?

For Public Records jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Public Records jobs in Indiana look for?

The top searched job categories for Public Records jobs in Indiana are:

Public Records jobs near you
Infographic showing various Public Records job openings in Indiana as of September 2026, with employment types broken down into 50% Full Time, 20% Part Time, and 30% Contract. Highlights an 100% In-person job distribution, with an average salary of $65,616 per year, or $31.5 per hour.

Certified Paralegal, Public Records

Indianapolis, IN • On-site

nLeague
See more jobs at nLeagueexternal

Contractor

Re-posted 28 days ago

Job description

Job ID: 797406

Position: -Paralegal, Public Records 

Department: IN-ISP

Location: 100 N Senate Avenue, Indianapolis, IN 46204

Duration: 8 Months (Possibility of Extension)

On-Site

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Legal Counsel and members of the Legal Office.

.Job Duties:

 Learn and apply the Indiana Code to Access to Public Records requests for the determination of the release or denial of records

  • Research and analyze law sources, including statutes, recorded judicial decisions, legal codes related to public records 
  • Process incoming Public Records Requests within the allotted timeframe
  • Review and process law enforcement recordings with appropriate redactions per Indiana Code 
  • Prepare legal documents for review and approval by the Legal Counsel
  • Learn the Indiana Trial Rules regarding discovery to non-parties
  • Coordinate assembly of documentation required as the result of subpoenas and discovery requests. 
  • Maintain files and responsive records
  • Answer phone inquiries
  • Communicate clearly in writing and verbally with both members of the public and staff
  • Ability to learn various records systems and rules for usage
  • Other duties as assigned

 Review the Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes.  Perform other duties as required. 

 Job Qualifications:

  • Must be a high school graduate or possess an equivalent GED.
  • Must possess ONE of the following:
    • Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
    • Bachelor's degree AND a Paralegal certificate; OR
    • Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
    • Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
    • Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
    • Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
    • Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
  • Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
  • Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
  • Must be able to conceptualize and develop programs and procedures.
  • Ability to maintain confidentiality.
  • Ability to communicate effectively, both verbally and in writing.
  • Must be able to proofread documents accurately.
  • Must have strong problem-solving skills.
  • Must be able to organize, access, input, file and retrieve information utilizing computer.
  • Must be able to work with minimal supervision, prioritize work and meet deadlines.