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Police Records Clerk Jobs in Indiana (NOW HIRING)

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

CITY OF ELKHART - DEPARTMENT Police POSITION Record Clerk DIVISION Records STATUS Full-time CATEGORY Hourly- AFSME PG 5, $24.75 FLSA Non-exempt REPORTS TO Records Manager DATE 2026 JOB SUMMARY Under ...

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

CITY OF ELKHART - DEPARTMENT Police POSITION Record Clerk DIVISION Records STATUS Full-time CATEGORY Hourly- AFSME PG 5, $24.75 FLSA Non-exempt REPORTS TO Records Manager DATE 2026 JOB SUMMARY Under ...

All JobsPolice Records Clerk JobsPolice Records Clerk Jobs in Indiana

Police Records Clerk information

See Indiana salary details

$27.6K

$46.8K

$65.2K

How much do police records clerk jobs pay per year?

As of Aug 29, 2026, the average yearly pay for police records clerk in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $53,300.00 per year, depending on experience, location, and employer.

What is a police records clerk?

Police Records Clerks are administrative professionals who manage and maintain law enforcement records and documents. They are responsible for processing, filing, and retrieving police reports, arrest records, and other sensitive information. Their duties often include data entry, responding to record requests from the public or other agencies, and ensuring the confidentiality and accuracy of all records. Police Records Clerks play a crucial role in supporting the efficiency and integrity of police departments.

What does a police records clerk do?

A police records clerk handles recordkeeping and administrative tasks for a police department. As a police records clerk, your job duties include managing public requests for information, collecting fees owed to the police department, preparing memos and reports for the department, and interacting with visitors. A career as a police records clerk does not require formal qualifications or education beyond a high school diploma or GED certificate, but employers prefer candidates with clerical experience and excellent organizational skills. A degree in administration of justice can prepare you for this career, but expect additional on-the-job training as well.

What are the key skills and qualifications needed to thrive as a police records clerk, and why are they important?

To thrive as a Police Records Clerk, you need strong attention to detail, data entry accuracy, and familiarity with law enforcement terminology, typically supported by a high school diploma or equivalent. Proficiency in records management systems, databases, and office software like Microsoft Office is essential, and experience with CJIS or similar systems is often preferred. Excellent organizational skills, discretion, and effective communication set individuals apart in this role. These skills are crucial for maintaining accurate records, ensuring data confidentiality, and supporting efficient police operations.

What are some common challenges faced by police records clerks, and how can they be effectively managed?

Police Records Clerks often handle a high volume of sensitive documents and data, which requires strong attention to detail and adherence to strict confidentiality protocols. Challenges include managing time-sensitive requests, ensuring accuracy while entering or retrieving information, and responding to both internal and public inquiries. To effectively manage these challenges, clerks should develop strong organizational skills, maintain up-to-date knowledge of recordkeeping systems, and communicate proactively with law enforcement personnel and the public to clarify requirements and expectations.

What is the difference between Police Records Clerk vs Court Clerk?

AspectPolice Records ClerkCourt Clerk
Required CredentialsHigh school diploma; some roles may prefer certification in records managementHigh school diploma; certification in court administration is a plus
Work EnvironmentPolice departments, law enforcement agenciesCourtrooms, judicial offices
Employer & IndustryLaw enforcement, public safetyJudicial system, government
Common Search/ComparisonRecords management, law enforcement supportJudicial administration, court documentation

While both roles involve handling official records, Police Records Clerks focus on maintaining police reports and law enforcement data, whereas Court Clerks manage court documents and support judicial proceedings. Understanding these differences helps job seekers find the right position in the legal and law enforcement fields.

More about Police Records Clerk jobs

What are popular job titles related to Police Records Clerk jobs in Indiana?

For Police Records Clerk jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Police Records Clerk jobs in Indiana look for?

The top searched job categories for Police Records Clerk jobs in Indiana are:

What cities in Indiana are hiring for Police Records Clerk jobs?

Cities in Indiana with the most Police Records Clerk job openings:

What are popular job titles related to Police Records Clerk jobs in IN?

For Police Records Clerk jobs in IN, the most frequently searched job titles are:

Police Records Clerk jobs near you
Infographic showing various Police Records Clerk job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $46,807 per year, or $22.5 per hour.

Records Clerk

Elkhart, IN • On-site

City of Elkhart
501 - 1,000 employees

8.1

Company rating: 8.1 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

344th of 851 rated public administrative organizations

People enjoy working here

Good employer

Respectful managers

Learn more about City of Elkhartexternal

$24.75/hr

Other

Posted 19 days ago

Job description

CITY OF ELKHART - JOB DESCRIPTION
DEPARTMENT
Police
POSITION
Record Clerk
DIVISION
Records
STATUS
Full-time
CATEGORY
Hourly- AFSME PG 5, $24.75
FLSA
Non-exempt
REPORTS TO
Records Manager
DATE
2026
JOB SUMMARY
Under the direct supervisor of the Records Manager the employee in this position is responsible for dealing with the public on a daily bases.
PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Receive and record the transactions of all parking tickets, accident reports, traffic citations and case reports.
  • Assemble cases for daily submission to the court system.
  • Daily preparation and data entry of new cases into the system. Necessary follow-up procedures, i.e. file maintenance; case closings; recoveries; stolen property updates; reporting thefts and runaways to radio; filing, etc.
  • Data entry and file maintenance and distribution of warrants. All necessary follow-up.
  • Daily record review of all reports completed by officers.
  • Data entry and file maintenance of juvenile referrals. Preparation for submission to probation, prosecutor, and/or welfare. All necessary follow-up, i.e. monthly updates of juvenile and over 18 files.
  • Data entry and file maintenance for vehicle impounds and prepare fingerprint cards for future identification needs.
  • Data entry and file maintenance for gun permits and registrations.
  • Provide services to general public for gun permit applications and registrations and the follow-up thereon. Employee is required to learn fingerprinting technique and take photos for I.D.
  • Scan records and cases for preservation to microfilm
  • Shred records and cases that have been preserved and approved to be destroyed.
  • Review and approve Online Reports
  • Other duties as they are assigned. Listed duties are not all inclusive.
OTHER DUTIES AND RESPONSIBILITIES
  • The ability to maintain and handle files that are sensitive in nature and protect the confidentiality of its contents.
  • The ability to establish and maintain effective interpersonal relationships with fellow employees, supervisors, and other divisions of the department.
  • The ability to accurately complete assignments in a timely manner.
  • The ability to be courteous, tactful, and diplomatic when dealing with the general public.
  • Handle all phone inquiries and record desk inquires.
EDUCATION AND EXPERIENCE
  • Graduation from an accredited high school or equivalent.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Data processing skills on windows based programs. Must know how to operate Microsoft Word and Excel. Speed and accuracy are paramount with the ability to type at least 50 wpm.
  • Good oral and written communication skills.
  • Ability to operate all applicable office equipment, i.e. copier, fax machine, document scanner.
  • Knowledge of confidential information management.
  • Ability to relate effectively with the public.
  • Ability to learn all division operations.
  • Ability to use Adobe Pro
PHYSICAL, MENTAL, AND VISUAL SKILLS
  • Logical problem solving.
  • Ability to read, write, interpret and verbally give or demonstrate work instructions.
  • Incumbent is walking, bending, standing, stooping and crouching daily.
  • Clarity of vision with or without correction.
WORKING CONDITIONS
Work is conducted in a standard professional office environment and working hours will be assigned as deemed necessary by the Records Manager or Patrol Captain
DRUG TEST REQUIRED
The City of Elkhart is a Drug Free Workplace. Therefore, a post offer, pre-employment drug screen is required. Random drug testing may be conducted after employment.
POLICY STATEMENT
  • The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
  • This job description is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and other duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employee holding this position will be required to perform any other job-related duties as requested by the Mayor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

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