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Records Officer Jobs (NOW HIRING)

GovernmentJobs.com

RECORDS OFFICER

Olympia, WA ยท On-site

$78K - $102K/yr

Records Officer The Washington State Office of Public Defense is seeking a full-time Records Officer. Upholding the rights of all people who are facing the loss of liberty or family by providing ...

State of Washington

RECORDS OFFICER

The Records Officer is responsible for managing agency records and ensuring that the production of requested records is consistent with applicable rules and laws. This position requires strong ...

State of Washington

RECORDS OFFICER

Olympia, WA ยท On-site

$78K - $102K/yr

The Washington State Office of Public Defense is seeking a full-time Records Officer. Mission: Upholding the rights of all people who are facing the loss of liberty or family by providing statewide ...

State of Washington

RECORDS OFFICER

Olympia, WA ยท On-site

$78K - $102K/yr

The Records Officer is responsible for managing agency records and ensuring that the production of requested records is consistent with applicable rules and laws. This position requires strong ...

State of Washington

RECORDS OFFICER

Olympia, WA ยท On-site

$78K - $102K/yr

The Records Officer is responsible for managing agency records and ensuring that the production of requested records is consistent with applicable rules and laws. This position requires strong ...

Sacramento County

Sheriff's Records Officer I

Sacramento, CA ยท On-site

$76K - $93K/yr

Sheriff's Records Officer I Print ( Apply ๏ปฟ Sheriff's Records Officer I Salary $76,629.60 - $93,145.68 Annually Location Sacramento, CA Job Type Permanent Full-Time Job Number 28396-B Department ...

Circlehealth

Medical Records Officer (Bank) Albyn Hospital Bank Shifts Salary: 12.71 per hour Albyn Hospital in Aberdeen is part of Circle Health Group, Britain's leading provider of independent healthcare with a ...

Circlehealth

Medical Records Officer (Bank) The Saxon Clinic Bank Shifts Salary: Up to 12.71 per hour (depending on level of experience, training and qualification) The Saxon Clinic in Milton Keynes is part of ...

City of New York

Public Records Officer

Manhattan, NY ยท Hybrid

THE ROLE DCP's Records Access Officer, under general direction, with wide latitude for independent judgement and initiative, will: - Working with DCP's Records Access (FOIL) Officer and coordinating ...

MTA Headquarters

FOIL Records Officer

New York, NY ยท On-site

$72K - $90K/yr

FOIL Records Officer DEPT/DIV: General Counsel SUPERVISOR: Deputy General Counsel and Unit Chief, e-Discovery & FOIL WORK LOCATION: 2 Broadway HOURS OF WORK: 9:00 am - 5:30 pm (7.5 hours/day) or as ...

City of New York

Public Records Officer

Manhattan, NY ยท Hybrid

THE ROLE DCP's Records Access Officer, under general direction, with wide latitude for independent judgement and initiative, will: - Working with DCP's Records Access (FOIL) Officer and coordinating ...

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Records Officer information

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$22K

$65.9K

$106.5K

How much do records officer jobs pay per year?

As of Sep 3, 2026, the average yearly pay for records officer in the United States is $65,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $91,000.00 per year, depending on experience, location, and employer.

What is a records officer?

A records officer helps develop and maintain record management systems for their company. Specific job duties vary, depending on the company and industry. As a records officer, your responsibilities may include developing databases that store data securely while providing easy access whenever customers or employees need information. Some records officers may also oversee the transition from paper to electronic data. You typically find records officers in government agencies, but they also work in health care facilities, non-profit organizations, educational institutions, and corporations with large records departments.

What are some common challenges faced by records officers in maintaining compliance with data retention policies?

Records Officers often encounter challenges in ensuring all organizational records are stored, managed, and disposed of in accordance with legal and regulatory requirements. This can involve navigating complex retention schedules, coordinating with multiple departments to ensure compliance, and keeping up-to-date with changing legislation. Additionally, the transition from paper-based to digital records can introduce issues related to data security and proper classification. Proactive communication and regular audits are key strategies to address these challenges effectively.

What are the key skills and qualifications needed to thrive as a records officer, and why are they important?

To thrive as a Records Officer, you need a solid understanding of information management, records retention policies, and compliance regulations, often supported by a degree in records management, library science, or a related field. Familiarity with electronic records management systems (ERMS), database software, and relevant certifications such as those from ARMA International is highly beneficial. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for this role. These competencies ensure accurate document handling, regulatory compliance, and efficient retrieval of information, which are vital for organizational accountability and operational efficiency.

What is the difference between Records Officer vs Data Entry Clerk?

AspectRecords OfficerData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma; basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative environments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for record management rolesCompared for data input and administrative tasks

The main difference is that Records Officers manage and organize official records and documents, ensuring compliance and accessibility, while Data Entry Clerks focus on inputting data into systems quickly and accurately. Both roles require attention to detail but serve different functions within organizations.

What are the duties of a records officer?

A records officer is responsible for managing and maintaining an organization's records, ensuring they are accurate, secure, and accessible. They organize, file, and retrieve documents, often using record management software, and ensure compliance with data retention policies and privacy regulations.
More about Records Officer jobs

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Cities with the most Records Officer job openings:

What are the most commonly searched types of Records Officer jobs?

The most popular types of Records Officer jobs are:

Who are the top companies hiring for Records Officer jobs?

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What states have the most Records Officer jobs?

States with the most job openings for Records Officer jobs include:

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For Records Officer jobs, the most frequently searched job titles are:

Records Officer jobs near you
Infographic showing various Records Officer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $65,883 per year, or $31.7 per hour.

RECORDS OFFICER

GovernmentJobs.com

Olympia, WA โ€ข On-site

$78K - $102K/yr

Other

Medical, Dental, Life, Retirement, PTO

This job post hasย expired 3 days ago.ย Applications are no longer accepted.

Job description

Records Officer

The Washington State Office of Public Defense is seeking a full-time Records Officer. Upholding the rights of all people who are facing the loss of liberty or family by providing statewide leadership, administration, and support to the multidisciplinary public defense profession. Public defense clients, everywhere in the state, receive truly equitable and client-centered representation from fully supported professionals. Justice, Service, Equity, Excellence are the core values of the Washington State Office of Public Defense (OPD). The Washington State Office of Public Defense is an independent judicial branch agency mandated to implement the constitutional and statutory guarantees of counsel and to ensure the effective and efficient delivery of indigent defense services funded by the state.

Under the supervision of an agency deputy director, the Records Officer ensures OPD compliance with GR 31.1 (Access to Administrative Records of the Judicial Branch), RCW 42.56 (WA Public Records Act), and related case law. The Records Officer is responsible for managing agency records and ensuring that the production of requested records is consistent with applicable rules and laws. This position requires strong organizational skills and attention to detail. Prior records experience is required. This is not an entry level position.

Periodic travel is required in Washington State, including occasional overnight travel. Out-of-state travel occurs infrequently.

Minimum Qualifications:

  • College-level course work in records/information management, library science, business, or related field plus a minimum of three years' work experience administering public disclosure activities OR a combination of education, training and practical experience that provides an equivalent background required to perform the work of the position.

Desired Qualifications:

  • Public Records Officer certification from the Washington Association of Public Records Officers (WAPRO) or Records Manager certification from the Institute of Certified Records Managers (ICRM).
  • Previous experience as a public records officer or assistant records officer at a state or local court or government agency in Washington State.
  • Certificate in Paralegal Studies
  • Project management certification and/or training skills and experience.
  • Knowledge of information governance principles/practices; general understanding of information technology.
  • Experience working collegially with legal services professionals.

Compensation: $78,504 to $102,996 annually

Washington State employees are offered a comprehensive benefit package that includes: paid holidays, vacation and sick leave, retirement and health, dental and life insurance coverage for self and family. There are also options for deferred compensation and pre-tax flexible spending accounts.

To be considered, interested candidates must apply online at www.careers.wa.gov. You must complete the entire online application. In addition to the online application:

  • Attach a letter of interest describing how your experience and qualifications relate to the position profile.
  • Attach a current rรฉsumรฉ.
  • Provide three professional references with contact information. You may attach a document, use the References text field in the online application or include on the rรฉsumรฉ.

If you have problems navigating the online application process of uploading the required documents, or if you require an accommodation to participate in this application process email tracy.sims@opd.wa.gov for assistance.

We vigorously pursue diversity in the work force. Women, racial and ethnic minorities, persons over 40 year of age, LGBTQIA+, persons with disabilities, formerly incarcerated, people with prior child welfare involvement, and military veterans are encouraged to apply. Pursuing diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

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