Records Officer Jobs (NOW HIRING)

Description About us: The Washington State Treasurer's Office manages and safeguards public funds while supporting the financial health of Washington's communities. Our work helps fund critical public services and infrastructure that benefit people across the state. We are a team of dedicated professionals committed to integrity, innovation, collaboration, and public service.

We value diverse perspectives, continuous learning, and creating an inclusive workplace where employees can grow and make a meaningful impact. If you're looking for a career with purpose, challenge, and the opportunity to serve Washingtonians, we invite you to join our team. Opportunity: The Washington State Treasurer's Office is seeking a skilled professional to serve as the agency's designated Records and Public Records Officer.

In this role, you will advise on complex records and disclosure matters, guide records management practices, and contribute to a variety of compliance, risk, procurement, and policy initiatives across the agency. This position is ideal for someone who can balance independent decision-making with collaborative problem solving. The successful candidate will be trusted to manage complex records and disclosure matters, interpret legal and operational requirements, and recommend practical solutions that support both compliance and organizational effectiveness.

Duties Public Records Administration Lead the agency's public records function as the designated Public Records Officer. Ensure legal compliance by evaluating exemptions, preparing compliant responses, and training staff on disclosure obligations. Information Governance & Records Management Lead the agency's records management program as Records Officer, including development, implementation, and ongoing maintenance of OST's records management program.

Ensure compliance with Washington records retention requirements by classifying records, applying retention schedules, reviewing retention and destruction actions before submission or disposition, coordinating final disposition of agency records, and training staff on record-handling best practices. Compliance, Procurement & Contract Support Support the Director of Legal Affairs in administering the agency's centralized contract and procurement compliance program. Support compliance reporting and staff training related to transparency, ethics, contracting obligations, and broader procurement compliance expectations.

Qualifications A combination of relevant education, training, certifications, and experience will be considered Experience administering or supporting public records requests, records management programs, or legal/compliance document review processes. Demonstrated ability to interpret and apply laws, regulations, policies, or procedures, such as public records, records retention, or compliance requirements. Experience reviewing, organizing, and analyzing large volumes of documents or data for disclosure, retention, or compliance purposes.

Strong written communication skills, including drafting formal correspondence, findings, or compliance documentation. Demonstrated ability to work independently, manage competing deadlines, and exercise sound judgment in handling sensitive or confidential information. Desirable Education, Experience, and Competencies: The following experience and credentials are not required but may strengthen a candidate's application.

Experience working in a public sector or government environment handling Public Records Act requests or similar open records or disclosure processes. Experience developing, implementing, or maintaining a records management or information governance program, including records inventories, retention schedules, or disposition processes. Experience using enterprise content management or records systems, such as SharePoint, NextRequest, or similar platforms, document management systems, case tracking systems, or eDiscovery/search systems to manage, search, and organize records.

Familiarity with Washington State procurement and contracting requirements. Professional certifications (preferred but not required): Certified Public Records Officer (WAPRO) Certified Records Analyst (ICRM) Certified Records Manager (ICRM) Information Governance Professional (ARMA International) NAGARA Government Archives and Records Administration Certificate Supplemental Information How to apply: In addition to completing the online application profile on careers.wa.gov, Applicants must attach a current resume and a letter of interest describing how their experience, skills, and career interests align with the qualifications for this position. We encourage applicants from diverse backgrounds and experiences to apply

If you are excited about this opportunity but do not meet every qualification listed, we welcome your application and look forward to learning more about your experience. A background check, including a criminal history check, will be conducted. A criminal record does not automatically disqualify an applicant from employment.

Any information obtained will be evaluated in relation to the responsibilities and requirements of the position. Benefits: Washington State offers a competitive benefits package. Beyond the traditional benefits such as health insurance, life insurance and retirement benefits, we offer flex spending accounts, dependent care assistance, deferred compensation, 12 paid holidays, paid vacation, and sick leave.

Click on the "Benefits" tab near the top of the page to learn more. Location & Onsite Expectations: This position is based in Olympia, Washington, with offices located on the Capitol Campus in the Helen Sommers Building and the Legislative Building. Employees should expect to spend time working from both locations as part of their regular work responsibilities.

Your primary workstation is located in the Helen Sommers Building. Flexible scheduling and remote work options are available and consistent with agency business needs. Employees are expected to work onsite at least twice per month.

During the initial onboarding and training period, which may last up to six months, employees may be required to work onsite more frequently. After that, the frequency of onsite work will vary based on business and operational needs. Equal Employment Opportunity (EEOC): OST is an equal opportunity employer committed to providing a workplace free from discrimination and harassment.

OST provides equal access and opportunity to anyone who qualifies regardless of immigration status, race, color, religion, national origin, sex (including pregnancy and related conditions, sexual orientation, or gender identity), age (40 and older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history) retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding. Recruitment Contact: For questions about this recruitment or for applicants in need of assistance during the application process, please contact Nadine Sordahl at (360) 902-8919 or via email to nadine.sordahl@tre.wa.gov. TTY users should first call 711 to access the Washington Relay Service.