Records Officer Jobs (NOW HIRING)

Salary: $38,000.00 - $40,000.00 Annually
Location : Edwardsville, IL
Job Type: Full Time
Job Number: 01396
Organization: Registrar
Opening Date: 07/10/2026
Closing Date: 7/27/2026 11:59 PM Central
FLSA: Determined by Position
Description
Admissions and Records Officer (CS27-019)
To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer (CS27-019). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.
Why SIUE?
Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.
What You Will Do

• Serves as the University's professional resource and subject matter expert for the evaluation, articulation, interpretation, and application of transfer credit for undergraduate, graduate, professional, military-affiliated, prior learning, domestic, and international students.
• Independently evaluates complex academic credentials and educational experiences to determine transfer-credit equivalencies, applicability toward degree requirements, academic standing, and official academic record designation.
• Exercises independent professional judgment in interpreting University policies, accreditation standards, articulation practices, and transfer-credit guidelines when evaluating domestic and international coursework, graduate-level credit, military training, and other non-traditional learning experiences.
• This role requires independent resolution of transfer-credit applicability and academic record determinations in situations where established precedent or guidance may be limited or unavailable.
• Conducts complex analysis of educational systems, institutional recognition and accreditation, grading methodologies, degree structures, curriculum content, and credential documentation.
• Provides authoritative guidance to students, faculty, administrators, academic departments, Athletics, and external institutions regarding transfer-credit policies, articulation practices, degree requirements, academic regulations, and transfer-credit applicability.
• Supports student enrollment, retention, degree progression, graduation eligibility, NCAA eligibility certification, compliance obligations, institutional reporting, and academic record integrity through accurate transfer-credit determinations, policy interpretation, and articulation decisions.
• Ensures compliance with University policies, accreditation standards, FERPA regulations, Illinois Articulation Initiative requirements, and national best practices in transfer-credit evaluation and academic record management.

FLSA: Non-Exempt
Minimum Acceptable Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
60 semester hours or an Associate's Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three (3) years (36 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
Preferred Qualifications
Baccalaureate degree from a regionally accredited institution or a combination of education and experience totaling five years of related student records analysis work, records management work, or collegiate admissions/registrar work.
Advanced knowledge of domestic and international educational systems, credential evaluation methodologies, transfer-credit articulation practices, curriculum interpretation, accreditation standards, academic records management, and University policies governing these functions. Ability to independently analyze complex academic credentials, determine equivalencies where established precedent may not exist, interpret policy, resolve exceptions, and communicate decisions to diverse constituencies. Knowledge of FERPA, IAI, degree requirements, transfer-credit best practices, and student information systems. Strong analytical, research, critical-thinking, decision-making, problem-solving, written communication, and interpersonal skills are required.
Supplemental Information
Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.
Classification: State Universities Civil Service System Classification Number: 2756 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at:
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the
Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.
Work Authorization Information:
Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.
International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.
E-Verify
SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security's E-Verify program.
SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.
SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at:
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.
We value your interest and look forward to reviewing your application. For questions or more information, please email
SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time employees receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: