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Records Administrator Jobs (NOW HIRING)

Henry County, GA

RECORDS ADMINISTRATOR

Mcdonough, GA · On-site

$51K/yr

POLICE ADMIN Opening Date: 08/10/2026 Closing Date: 8/17/2026 11:59 PM Eastern Description The ... Maintains file system of various files/records; prepares files, organizes documentation, and files ...

Henry County, GA

RECORDS ADMINISTRATOR

Mcdonough, GA · On-site

$51K/yr

POLICE ADMIN Opening Date: 08/10/2026 Closing Date: 8/17/2026 11:59 PM Eastern Description The ... Maintains file system of various files/records; prepares files, organizes documentation, and files ...

Total Success

Senior Records Administrator

West Valley, NY · On-site

$90K - $130K/yr

About the Opportunity We are looking for an experienced Senior Records Administrator to support records management, document control, compliance, and information governance functions in a highly ...

Salem Montessori

School Records Administrator

Roanoke, VA · On-site

$17 - $19/hr

School Records Compliance Manager Salem Montessori School - Full-Time Position Salem Montessori School is seeking a highly organized, detail-driven School Records Compliance Manager to oversee all ...

Zantech

Secret Cleared Records Administrator

Mobile, AL · On-site +1

  • PTO

Zantech is looking for a talented Records Administrator to contribute to the success of our upcoming Operations and Administrative Support Services project for a Hybrid role based out of Mobile, AL.

Zantech

Secret Cleared Records Administrator

  • PTO

Zantech is looking for a talented Records Administrator to contribute to the success of our upcoming Operations and Administrative Support Services project for a Hybrid role based out of Mobile, AL.

Zantech

Secret Cleared Records Administrator

Mobile, AL · On-site

  • PTO

Zantech is looking for a talented Records Administrator to contribute to the success of our upcoming Operations and Administrative Support Services project for a Hybrid role based out of Mobile, AL.

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Records Administrator information

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$27.5K

$64.4K

$118.5K

How much do records administrator jobs pay per year?

As of Aug 15, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What are some common challenges records administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What are the key skills and qualifications needed to thrive as a records administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What is a records administrator?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

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Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

Records Administrator

MBC Talent Connections

Manhattan, NY • On-site

Other

Posted 12 days ago

Job description

About the job Records Administrator
Records & Compliance Administrator
About the Role
Manage organizational records and data in compliance with DOE directives, the Code of Federal Regulations (CFR), and NARA Federal Records requirements. Oversee record-keeping policies, document control, and information retrieval.
Location:West Valley, NY
What You'll Need
Education & Experience:

  • Bachelor's in Business Administration, Records Management, Information Management, or equivalent experience
  • 6-8 years in records management or document control (grade-dependent)
Skills:
  • Microsoft 365 and records management software proficiency
  • Knowledge of DOE directives, CFR, NARA, NQA-1, and NIRMA guidelines
Competencies:
  • Strong organizational, analytical, and communication skills
  • Sound judgment managing multiple compliance priorities
Preferred:
  • Certificate in Records and Information Management
What You'll Do
  • Maintain records file plans and disposition schedules per CFR and Prime Contract requirements
  • Lead records/document control projects
  • Train staff on records systems and procedures
  • Handle EEOICPA, FOIA/PA, and other confidential program records
  • Track department contracts, requisitions, and deliverables
  • Conduct audits per DOE, NARA, and NQA-1 standards; track corrective actions
  • Manage electronic document systems and provide technical guidance
  • Liaise with internal/external stakeholders on compliance matters
  • Uphold safety protocols, ISMS/Conduct of Operations, and code of conduct standards
  • Preserve high-value records, including waste production and storage records
Core Functions
  • Apply DOE, CFR, NARA, and NIRMA requirements to daily work
  • Assess regulatory changes and their operational impact
  • Mentor records team members
  • Communicate procedures across all staff levels
  • Drive process improvements
  • Manage competing deadlines independently
Attendance
  • Regular in-person attendance required

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