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Records Administrator Jobs (NOW HIRING)

HDR

Records Administrator

Colorado Springs, CO · On-site

In the role of Records Administrator we'll count on you to: * Take responsibility for a wide variety of specialized project-related administrative and accounting functions. * Work independently to ...

New

HDR

Records Administrator

Colorado Springs, CO

In the role of Records Administrator we'll count on you to: * Take responsibility for a wide variety of specialized project-related administrative and accounting functions. * Work independently to ...

New

Total Success

Senior Records Administrator

West Valley, NY · On-site

$90K - $130K/yr

About the Opportunity We are looking for an experienced Senior Records Administrator to support records management, document control, compliance, and information governance functions in a highly ...

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Records Administrator information

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$27.5K

$64.4K

$118.5K

How much do records administrator jobs pay per year?

As of Jul 26, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What is the highest paying administrative job?

Among administrative roles, executive assistants and office managers with advanced skills and certifications can earn the highest salaries, often exceeding $70,000 annually. Senior administrative positions in large organizations or specialized fields like legal or medical administration tend to offer higher compensation. Experience, industry, and location also significantly influence pay levels.

What are some common challenges Records Administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What jobs make $1,000,000 a year?

While most jobs do not reach a $1,000,000 annual salary, some high-level executive roles such as CEOs, successful entrepreneurs, and certain investment bankers can earn this amount through salary, bonuses, and stock options. In specialized fields like hedge fund management or private equity, top professionals may also achieve this level of income, often requiring extensive experience, advanced skills, and significant risk-taking.

What qualifications do you need to be a medical records clerk?

To be a medical records clerk, candidates typically need a high school diploma or equivalent. Some employers prefer postsecondary training or certification in health information technology or medical records management, along with strong organizational and computer skills. Familiarity with electronic health record (EHR) systems is also beneficial.

What are the key skills and qualifications needed to thrive as a Records Administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are Records Administrators?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents, ensuring accuracy and compliance, which can be demanding. The job requires attention to detail, organization skills, and sometimes working under tight deadlines, which may contribute to stress levels. However, many find the work manageable with proper training and effective time management.
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Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.
Records Administrator

Records Administrator

Nivagen Pharmaceuticals

Sacramento, CA • On-site

Other

Posted yesterday

Job description

About the Company:

Nivagen is a global company dedicated to enhancing lives by developing and providing cost-effective generic prescription drugs and over-the-counter products for the North American market. For over a decade, we've remained steadfast in our commitment to core values of excellence, integrity, and respect for people. Our team of professionals collaborates tirelessly to pioneer advancements in manufacturing, distribution, and quality control, ensuring a holistic approach to healthcare. Through vertical integration of the pharmaceutical supply chain, cutting-edge technology, and unwavering dedication to excellence, we continually strive to redefine medication accessibility and affordability. We prioritize our employees' well-being by offering competitive pay, comprehensive benefits, and robust training and development opportunities. By investing in our workforce and fostering a culture of growth and support, we empower our team to drive innovation and make a positive impact in the healthcare industry. At Nivagen, our mission is clear: to make a meaningful difference in people's lives by delivering high-quality, affordable medications while upholding the highest standards of integrity and excellence.

Job Location:

Nivagen Pharmaceuticals Inc., Sacramento, CA

3900 Duckhorn Dr, Sacramento, CA 95834

About the Job:

Title of the Position: Records Administrator 

We are looking for a detail-oriented Credentialing & Records Administrator to verify provider/physician credentials using public and open-source directories, and to maintain accurate, well-organized records across our systems. This role is critical to ensuring compliance, data integrity, and audit-readiness for all provider-related documentation.

Key Responsibilities

  • Verify doctor/provider credentials (licenses, certifications, registrations) using open directories such as state medical board websites, NPI registry, DEA database, and other public verification sources
  • Cross-check credential data for accuracy, completeness, and expiration dates; flag discrepancies or red flags for follow-up
  • Maintain and update credentialing records in a centralized tracker or database, ensuring version control and audit trail
  • Organize and file physical/digital documents systematically (naming conventions, folder structures, retention schedules)
  • Conduct periodic re-verification of credentials per compliance timelines
  • Coordinate with internal stakeholders (compliance, sales, quality) to resolve missing or outdated information
  • Prepare summary reports on credentialing status for management review
  • Ensure confidentiality and secure handling of sensitive provider data

Required Qualifications

  • Associate's or Bachelor's degree (Healthcare Administration, Business, or related field preferred)
  • 1-3 years of experience in administration
  • Strong attention to detail and organizational skills

Additional Information:

Nivagen to afford equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, marital status, status as a parent, sexual orientation, veteran status, genetic information or other factors prohibited by law, and to prohibit harassment or retaliation based on any of these factors.

We are focused on building a diverse and inclusive workforce. If you're excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

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