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Records Administrator Jobs in Minnesota (NOW HIRING)

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$60 - $80/hr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

Medlogix

Medical Records Specialist

Minneapolis, MN · On-site

... party administrators (TPAs); and government entities we serve. The Medical Records Specialist ... assembles and distributes medical records according to established procedures. The Medical Records ...

MEDLOGIX, LLC

Medical Records Specialist

Minneapolis, MN · On-site

$18 - $20/hr

... party administrators (TPAs); and government entities we serve. The Medical Records Specialist ... assembles and distributes medical records according to established procedures. The Medical Records ...

City of West St. Paul

Records Unit Manager

Saint Paul, MN · On-site

$42.70 - $53.36/hr

Serves as the system administrator for the Department's records management system, computer-aided dispatch interfaces, CJN applications, state reporting systems, and other law enforcement databases ...

Hoffman & Brobst PLLP

Office Administrator

Marshall, MN · On-site

$17.75 - $24.50/hr

This role works closely with partners, accountants, and support staff to maintain organized records ... Administer the firm's various insurance policies. Support all marketing and business development ...

Dahl Consulting

Claims Administrator

Saint Paul, MN · Hybrid

$22 - $25/hr

Title : Claims Administrator Location : St. Paul, MN | Hybrid Job Type : Contract (3 months ... Maintain detailed claim records and provide regular updates regarding employee status, medical ...

Accord

Benefits Administrator

Saint Paul, MN · On-site

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... benefit records, databases, and HRIS information. • Oversee monthly benefit billing ...

Accord

Benefits Administrator

Saint Paul, MN · Hybrid

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... Maintain accurate employee benefit records, databases, and HRIS information. Oversee monthly ...

Accord

Benefits Administrator

Saint Paul, MN · On-site

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... benefit records, databases, and HRIS information. ● Oversee monthly benefit billing ...

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Records Administrator information

See Minnesota salary details

$26.9K

$63K

$116.1K

How much do records administrator jobs pay per year?

As of Sep 8, 2026, the average yearly pay for records administrator in Minnesota is $63,044.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,100.00 and $81,800.00 per year, depending on experience, location, and employer.

What is a records administrator?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What are the key skills and qualifications needed to thrive as a records administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are some common challenges records administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents and data, requiring attention to detail and organization skills. The job can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and the use of record-keeping software. Stress levels vary depending on workload, workplace environment, and individual coping strategies.

What does a records administrator do?

A records administrator manages and maintains organizational records, ensuring accuracy, security, and compliance with data retention policies. They often use database management tools and may handle tasks such as data entry, filing, and retrieval, working in office environments with attention to detail and organizational skills.

What are popular job titles related to Records Administrator jobs in Minnesota?

For Records Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Records Administrator jobs in Minnesota look for?

The top searched job categories for Records Administrator jobs in Minnesota are:

What are popular job titles related to Records Administrator jobs in MN?

For Records Administrator jobs in MN, the most frequently searched job titles are:

Records Administrator jobs near you
Infographic showing various Records Administrator job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $63,044 per year, or $30.3 per hour.

Records and Eligibility Consultant / State Prog Admin Prin

Minnesota Jobs

Saint Paul, MN • On-site

$68K - $101K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Records and Eligibility Consultant / State Program Administrator Principal

Job Class: State Program Administrator Principal

Agency: Children Youth & Families Dept

Job ID: 96745

Location: St. Paul

Telework Eligible: Yes

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 9/8/26. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.

Closing Date: 09/16/2026

Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office MAPE

Division/Unit: DCY - Central Office / DCYF CS&P Adoption Operations

Work Shift: Day Shift

Work Hours: 8:00 am - 4:30 pm

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $32.97 - $48.60 / hourly; $68,841 - $101,476 / annually

Classified Status: Classified

Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Telework (Within Minnesota or neighboring states) and flexible hours options are available.

This posting may be used to fill multiple vacancies.

This position is responsible for developing and implementing policies and practice directly related to increasing permanency for children under the guardianship of the Minnesota Department of Children, Youth, and Families and children placed with relative custodians under a kinship placement agreement.

This position provides oversight of data regarding children under state guardianship, Adoption and Foster Care Analysis and Reporting System (AFCARS) reporting, Social Services Information System data, reviewing court and/or county agency documentation regarding children under state guardianship and management of state adoption records for children under guardianship. This position administers both the Northstar Adoption Assistance and Kinship Assistance programs and must ensure the programs are in compliance with state and federal laws.

Responsibilities include:

  • Discharge the commissioner's responsibility in fully executing the Adoption Placement Agreement and review of the Kinship Placement Agreement.
  • Discharge the commissioner's responsibility in approving or denying Northstar Adoption and Kinship Assistance eligibility determinations, and Northstar Adoption and Kinship Assistance benefit agreements.
  • Provide direct customer support to county and Tribal agencies, and licensed child caring and placing agencies; training and technical assistance to county and Tribal social service agencies and licensed child caring and placing agencies regarding children under the guardianship of the commissioner of the Department of Children, Youth, and Families. In addition, this position addresses the complex inter-relatedness of financial and social service issues with families, county and Tribal agencies, along with other service providers.
  • Maintain policies, procedures, and resources as they relate to the program.
  • Perform other duties and assume other roles as assigned by supervisor or manager.

Minimum Qualifications

Three (3) years of experience working in a permanency or child welfare agency/setting/field.

Applicants who meet the above experience requirements may be further evaluated based on the following during the interview process:

  • Ability to communicate professionally and effectively in person, writing, and via phone to provide technical assistance to county/tribal social services agencies, child placing agencies, and other stakeholders.
  • Knowledge of state and federal laws, including the Indian Child Welfare Act and Minnesota African American Family and Child Welfare Disproportionality Act as they pertain to permanency and child welfare; application process, eligibility criteria or administrative operations of permanency and/or child welfare.
  • Ability to understand, analyze, and interpret federal and state laws as they pertain to permanency.
  • Knowledge of the state's responsibility regarding the safety, permanency, and well-being of children under guardianship of the commissioner and children placed with relative custodians under a kinship placement agreement.

A Bachelor's degree in Social Work or a related field may substitute for 12 months of experience OR A Master's degree in Social Work or a related field may substitute for 18 months of experience.

Preferred Qualifications

  • Two or more years of experience working at a county or Tribal social services agency
  • Knowledge of Minnesota Chapters 259A, 260C, and 142A statutes.
  • Working knowledge of disparities with child welfare, placement of children, and permanency in Minnesota.
  • Experience with analyzing data and synthesizing it into reports for various stakeholders.
  • Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:

  • Reference check
  • Criminal Background check
  • Fingerprinting check (MNJIS/CJIS)
  • Driver's License Check
  • Personnel File Review: all current and former public sector employees
  • Additional assessment may be required during the interview process

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.

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