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Records Administrator Jobs in Minnesota (NOW HIRING)

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$60 - $80/hr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Preference given to candidates with an associate's degree or higher, records administrator certification, and prior law firm experience. Computer Skills: Required: Proficiency using Microsoft Suite ...

MEDLOGIX, LLC

Medical Records Specialist

Minneapolis, MN · On-site

$18 - $20/hr

... party administrators (TPAs); and government entities we serve. The Medical Records Specialist ... assembles and distributes medical records according to established procedures. The Medical Records ...

City of West St. Paul

Records Unit Manager

Saint Paul, MN · On-site

$42.70 - $53.36/hr

Serves as the system administrator for the Department's records management system, computer-aided dispatch interfaces, CJN applications, state reporting systems, and other law enforcement databases ...

Hoffman & Brobst PLLP

Office Administrator

Marshall, MN · On-site

$17.75 - $24.50/hr

This role works closely with partners, accountants, and support staff to maintain organized records ... Administer the firm's various insurance policies. Support all marketing and business development ...

Dahl Consulting

Claims Administrator

Saint Paul, MN · Hybrid

$22 - $25/hr

Title : Claims Administrator Location : St. Paul, MN | Hybrid Job Type : Contract (3 months ... Maintain detailed claim records and provide regular updates regarding employee status, medical ...

Accord

Benefits Administrator

Saint Paul, MN · On-site

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... benefit records, databases, and HRIS information. • Oversee monthly benefit billing ...

Accord

Benefits Administrator

Saint Paul, MN · Hybrid

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... Maintain accurate employee benefit records, databases, and HRIS information. Oversee monthly ...

Accord

Benefits Administrator

Saint Paul, MN · On-site

$30.80 - $32.50/hr

The Benefits Administrator (hybrid) is responsible for the administration and oversight of end-to ... benefit records, databases, and HRIS information. ● Oversee monthly benefit billing ...

StoryPoint Group

Property Administrator

Blaine, MN · On-site

$20.75 - $27.75/hr

Property Administrator StoryPoint Blaine and Prior Lake The Property Administrator will perform and ... Collect, process, deposit and record all income, and notify residents of non-payments. * Perform ...

StoryPoint

Property Administrator

Blaine, MN

$20.75 - $28/hr

Property Administrator StoryPoint Blaine The Property Administrator will perform and/or oversee all ... Collect, process, deposit and record all income, and notify residents of non-payments. * Perform ...

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Records Administrator information

See Minnesota salary details

$26.9K

$63K

$116.1K

How much do records administrator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for records administrator in Minnesota is $63,044.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,100.00 and $81,800.00 per year, depending on experience, location, and employer.

What is a records administrator?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What are the key skills and qualifications needed to thrive as a records administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are some common challenges records administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents and data, requiring attention to detail and organization skills. The job can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and the use of record-keeping software. Stress levels vary depending on workload, workplace environment, and individual coping strategies.

What does a records administrator do?

A records administrator manages and maintains organizational records, ensuring accuracy, security, and compliance with data retention policies. They often use database management tools and may handle tasks such as data entry, filing, and retrieval, working in office environments with attention to detail and organizational skills.

What are popular job titles related to Records Administrator jobs in Minnesota?

For Records Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Records Administrator jobs in Minnesota look for?

The top searched job categories for Records Administrator jobs in Minnesota are:

What are popular job titles related to Records Administrator jobs in MN?

For Records Administrator jobs in MN, the most frequently searched job titles are:

Records Administrator jobs near you
Infographic showing various Records Administrator job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $63,044 per year, or $30.3 per hour.

Records Information Manager

Larkin Hoffman

Bloomington, MN • On-site

$72K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Key responsibilities

  • Coordinate the management of the firm's physical and electronic records to ensure they are organized, accessible, secure, and maintained throughout their lifecycle.

  • Manage processes related to active and inactive client records, including file creation, scanning, indexing, data imports and exports, storage, retrieval, and disposition.

  • Support the conversion and migration of physical records to electronic formats and assist with record activities related to attorney and practice group onboarding, file transfers, and departures.

Job description

Larkin Hoffman is seeking a full-time Records Information Manager to over the Firm's records and information governance program. This position will help to ensure both physical and electronic records are organized, secure, accessible, and managed throughout their lifecycle in accordance with firm policies, legal requirements, and industry standards. This role will play a hands-on role in the day-to-day management of records operations while working closely with attorneys, administrative teams, IT, vendors, and firm leadership. Success in this position requires strong attention to detail, a service-oriented mindset, and the ability to manage operational responsibilities while identifying opportunities to improve processes and strengthen records practices.
Candidates should have 4+ years of related experience in records management, information governance, document management, or a related field; prior law firm experience is preferred. Candidates must be proficient in Microsoft Suite and demonstrate proficiency using structured file storage analytical tools. Familiarity with records management and/or practice management software, preferably 3E; document management software; NetDocuments, and litigation database software is preferred. 
We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.
Essential Duties and Responsibilities: 
  • Coordinate the day-to-day management of the firm’s physical and electronic records, ensuring records are organized, accessible, secure, and maintained throughout their lifecycle in accordance with firm’s policies and procedures, legal requirements, and retention schedules.
  • Manage processes related to active and inactive client records, including file creation, scanning, indexing, data imports and exports, quality control, storage, retrieval, and disposition.
  • Support the conversion and migration of physical records to electronic formats while maintaining accuracy, consistency, and compliance with retention requirements.
  • Coordinate record activities related to attorney and practice group onboarding, file transfers, and departures, including the secure movement, integration, or disposition of records.
  • Assist with legal holds, audits, record requests, and other compliance-related activities as needed.
  • Support the implementation of and ongoing maintenance of records management and information governance policies, procedures, and standards.
  • Monitor adherence to records policies and retention schedules and help identify areas where processes can be strengthened or improved.
  • Track service levels, operational metrics, and records-related activity to support informed decision-making and continuous improvement efforts.
  • Identify opportunities to improve workflows, increase efficiency, reduce risk, and enhance the overall user experience for records services.
  • Assist with operational planning, vendor management, and departmental initiatives that support the firm’s long-term information governance objectives.

Education and/or Experience:
  • Minimum of four years’ related experience in Records Management, Information Governance, document management, or a related field.
  • Associates of Arts degree or equivalent from a two-year college or technical school
  • Will consider equivalent combination of education and/or related experience if candidate does not have four years of noted experience.
  • Preference given to candidates with an associate’s degree or higher, records administrator certification, and prior law firm experience.
Computer Skills:
Required: Proficiency using Microsoft Suite including Microsoft Teams, Word, Excel, Power Point, and Excel. Proficiency using structured file storage analytical tools.
Preferred: Familiar with records management and/or practice management software, preferably 3E; document management software, preferably NetDocuments and litigation database software. 
Certificates, Licenses, Registrations: Certified Records Analyst (CRA) preferred.  Equivalent experience will be considered. 
Job Type: Full-time (Exempt) 
Hours: 8:00 am to 5:00 pm (Monday - Friday). Flexibility and ability to work additional hours based on firm demand/need with occasional after hours or weekend work as needed.
Benefits:
  • 401(k) / Profit Sharing Plan 
  • Health insurance
  • Employee assistance program
  • Employee discount
  • HSA/FSA
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Tuition reimbursement
  • Dental & Vision insurance (available at employee cost)
Physical Demands:
The physical demands described below are representative of those required to perform the essential functions of this position. This role is primarily performed in an office environment and may require the employee to:​​​​​​​​​​​
  • Remain stationary for extended periods while working at a computer, reviewing records, attending meetings, and performing administrative and records management responsibilities.
  • Operate a computer, keyboard, telephone, scanner, and other standard office equipment for prolonged periods.
  • Lift, carry, push, or move records, files, storage boxes, and other work materials weighing up to 45 pounds.
  • Reach, bend, stoop, and access shelving or storage systems as necessary to retrieve and file records.
Work Location: 
In person with possibility of hybrid work schedule after initial 9 month onboarding & training period. 
Compensation:
The starting compensation range for this position is $72,000 to $80,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
Search Firms: 
All search firm contacts regarding available candidates, either in writing or by telephone, must be made through the Firm’s Human Resources Generalist, Drew Johnson. No search firm representatives shall contact any Larkin Hoffman attorney or employee without express written authorization from the Human Resources Generalist. If you would like to submit a candidate for this position or any other position, please send a blind submission summarizing the candidate’s experience omitting the candidate’s name, current employer, or any other identifying information to Drew Johnson at ajohnson@larkinhoffman.com.

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