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Records Management Coordinator Jobs (NOW HIRING)

SMBC

Records Management

Charlotte, NC

... coordination with Legal Department requirements • Help establish and maintain records management controls that can be documented, measured, and audited • Assist in the development of exception ...

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How much do records management coordinator jobs pay per year?

As of Jun 13, 2026, the average yearly pay for records management coordinator in the United States is $52,442.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $60,500.00 per year, depending on experience, location, and employer.

What are the four types of record management?

The four types of record management are administrative, legal, operational, and financial records. A Records Management Coordinator typically oversees the classification, storage, and retrieval of these records to ensure compliance and efficiency within an organization. Understanding these types helps in implementing proper retention schedules and security measures.

What skills are needed for records management?

Records Management Coordinators need strong organizational skills, attention to detail, and knowledge of recordkeeping standards and regulations. Proficiency with records management software and document control tools is essential, along with good communication skills and the ability to handle sensitive information securely.

What is the difference between Records Management Coordinator vs Records Analyst?

AspectRecords Management CoordinatorRecords Analyst
CredentialsTypically requires a high school diploma or associate's degree; certifications like Certified Records Manager (CRM) are a plusOften requires a bachelor's degree in information management, library science, or related fields; certifications like CRM are common
Work EnvironmentOffice settings, archives, or storage facilities within organizationsOffice environments, data analysis centers, or document repositories
Employer & Industry UsageUsed across industries like healthcare, legal, government, and corporate sectorsCommon in corporate, legal, healthcare, and government sectors for data analysis and recordkeeping

While both roles involve managing records, the Records Management Coordinator focuses on organizing, maintaining, and ensuring compliance of records, often with a focus on policies and procedures. The Records Analyst emphasizes analyzing record data, improving systems, and supporting decision-making through data insights. Both roles require strong organizational skills, but their primary functions differ in scope and focus.

What are some common challenges faced by Records Management Coordinators, and how can they be addressed?

Records Management Coordinators often encounter challenges such as ensuring compliance with evolving regulations, maintaining data accuracy, and managing large volumes of physical and digital records. Staying organized and implementing robust document management systems can help address these issues. Regular training and close collaboration with IT and legal teams are also essential to effectively manage sensitive information and streamline recordkeeping processes.

What is the highest paying job as a coordinator?

The highest paying roles for a Records Management Coordinator often include senior or managerial positions such as Records Manager or Records Director, which typically require extensive experience and certifications like CRM or ARMA membership. These roles can offer higher salaries due to increased responsibilities overseeing large teams or organizational records policies.

What are the 8 principles of records management?

The eight principles of records management include accountability, transparency, integrity, protection, compliance, availability, retention, and disposition. These principles guide Records Management Coordinators in ensuring that records are properly created, maintained, and disposed of according to legal and organizational standards. Adhering to these principles helps ensure records are reliable, accessible, and secure throughout their lifecycle.

What are the key skills and qualifications needed to thrive as a Records Management Coordinator, and why are they important?

To thrive as a Records Management Coordinator, you need a thorough understanding of records retention policies, information governance, and compliance regulations, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and database platforms is typically required. Exceptional attention to detail, organizational skills, and the ability to communicate clearly with stakeholders are important soft skills for this role. These competencies ensure accurate recordkeeping, regulatory compliance, and efficient information retrieval, which are vital for organizational accountability and operational efficiency.

What does a Records Management Coordinator do?

A Records Management Coordinator is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that both physical and digital documents are stored securely, are easily retrievable, and comply with legal and regulatory requirements. This role often includes developing and implementing records management policies, training staff, and coordinating records retention and destruction schedules. Their work is crucial for supporting efficient business operations and ensuring data privacy and compliance.
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Records Management Coordinator jobs near you
RECORDS MANAGEMENT COORDINATOR

RECORDS MANAGEMENT COORDINATOR

State of New Hampshire

Concord, NH • On-site

$25.40 - $34.14/hr

Full-time

Medical, Dental, Life, Retirement

Posted 23 days ago

State Of New Hampshire rating

8.0

Company rating: 8.0 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

8th of 50 rated states

Job description

Stateof New Hampshire Job Posting
Department of Safety
Division of Fire Standards and Training & EMS
Bureau of EMS
98 Smokey Bear Blvd
Concord NH 03301
Records Management Coordinator
(Program Specialist III)
Position#41977
$25.40/hour - $34.14/hour
*See total compensation information at the bottom of announcement.
The State of New Hampshire, Department of Safety, Division of Fire Standards and Training & EMS, Bureau of EMS, has a full-time vacancy for a Records Management Coordinator (Program Specialist III) SOC Title 15-1210 COMP-INFO ANALYSTS-1. This position has a 40 hour work week and is considered non-exempt.
Summary:
To coordinate, analyze and configure the system administration of the Division of Fire Standards and Training and Emergency Medical Services multiple Records Management Systems (RMS). by creating and administering operational workflows and managing system configurations to provide a broad range of tools and technical and advisory support for internal, external, local, state and federal users.
YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.
MINIMUM QUALIFICATIONS:
Education/Experience: Bachelor's degree and 1 year of experience OR equivalent combination of 5 years of education and experience after completion of high school. Education and experience must be in business or public administration, emergency services, computer systems management or administration, computer science/information technology, project management or process improvement, data/records management, or a closely related field.
License/Certification: Valid driver's license or access to statewide transportation.
Other Requirements:
1. Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.
2. Periodically travels to perform on site visits with state stakeholders to provide support for agency configuration of the software systems or represent the Division as a subject matter expert.
Trainee Option: Not Applicable
PREFERRED QUALIFICATIONS:
Experience in medical or emergency services field, including nursing, certification by the National Registry of EMTs or fire service.
Experience in positions requiring the independent application of critical thinking and complex problem-solving skills; the ability to engage in active learning within progressively complex systems; and competency in systems analysis, process evaluation, and troubleshooting.
Experience using various technologies, including learning new programs and software such as Microsoft Excel, Word, PowerPoint®, Access, SQL, Power BI, relational database use and management of complex Records Management Systems.
AFTER-HIRE REQUIREMENTS: None
CAREER ADVANCEMENT OPPORTUNITIES:
In-Band Advancement Available: ☐ Yes ☒ No
Criteria: None
Broad Group Level Advancement Available: ☐ Yes ☒ No
Criteria: None
DISCLAIMERS:
The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.
When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.
Responsibilities:
Administers and manages multiple RMS including system settings and configurations, workflows, user accounts and permissions, user interface pages, validations, data quality, data displays, data dictionaries, integrations and other related system functions.
Provides technical in-person and phone support to internal or external RMS users in tasks such as assisting with building data queries and reports, account management (passwords and permissions, etc.), user and group setup, troubleshooting user interface and system errors and implementing Continuous Quality Improvement programs.
Designs search queries and extracts, cleans, compiles, analyzes and summarizes information for reporting and presentation as needed to support Division or stakeholder needs.
Performs detailed troubleshooting to identify complex problems and review related information to develop and evaluate options and implement solutions.
Resolves system errors, configuration conflicts, or workflow/user interface setting issues and works with RMS vendors on higher level system issues. Assists in the development of system enhancements and holds vendors accountable for contracted requirements.
Applies knowledge of the integrations between the Division's multiple records management systems and the operational functions of the Division to maintain and enhance each system in support of a variety of program policies and procedures.
Facilitates and develops process mapping and workflow analysis with Division staff in order to simplify and translate the processes into efficient electronic workflows and features in the Divisions' Records Management Systems.
Works cooperatively and communicates clearly with internal staff and the general public to provide expertise and customer services including training, troubleshooting and general support and promotion of the Division's operation, mission and use of the various RMS.
Adheres to all state and federal privacy rules related to protection of personal information, educational records, and system security.
For further information please contact Justin Romanello, Bureau Chief, at Justin.S.Romanello@dos.nh.gov or 603-223-4221.
*TOTAL COMPENSATION INFORMATION
The State of NH total compensation package features an outstanding set of employee benefits, including:
HMO or POS Medical and Prescription Drug Benefits:
The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
See this link for details on State-paid health benefits:
https://www.das.nh.gov/hr/benefits.aspx
Value of State's share of Employee's Retirement: 12.87% of pay
Other Benefits:
*Dental Plan at minimal cost for employees and their families ($500-$1800 value)
* Flexible Spending healthcare and childcare reimbursement accounts
*State defined benefit retirement plan and Deferred Compensation 457(b) plan
*Work/life balance flexible schedules, paid holidays and generous leave plan
*$50,000 state-paid life insurance plus additional low-cost group life insurance
*Incentive-based Wellness Program (ability to earn up to $500)
Total Compensation Statement Worksheet:
https://www.das.nh.gov/jobsearch/compensation-calculator.aspx
Want the specifics? Explore the Benefits of State Employment on our website:
https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf
https://www.das.nh.gov/hr/index.aspx
EOE
TDD Access: Relay NH1-800-735-2964

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