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Records Management Coordinator Jobs (NOW HIRING)

SMBC

Records Management

Charlotte, NC · On-site

... coordination with Legal Department requirements • Help establish and maintain records management controls that can be documented, measured, and audited • Assist in the development of exception ...

Imedview, Inc

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Record Management Coordinator

Saugerties, NY · Remote

$21 - $25/hr

About the Role This position is central to retrieving sensitive records accurately, on time, and in full compliance. It involves managing communication with facilities, maintaining detailed ...

Powerback Rehab

Records Management Manager

Wyncote, PA · On-site

$22.50/hr

Responsibilities The Record Management Manager is responsible for coordinating the maintenance, security, and storage of all written and electronic records within the nursing center, to include ...

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Records Management Coordinator information

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$33K

$52.4K

$84.5K

How much do records management coordinator jobs pay per year?

As of Jul 5, 2026, the average yearly pay for records management coordinator in the United States is $52,442.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $60,500.00 per year, depending on experience, location, and employer.

What is a records management coordinator?

A records management coordinator is responsible for organizing, maintaining, and ensuring the proper storage and retrieval of an organization's records and documents. They often use records management software and follow policies to ensure compliance with legal and organizational standards. This role requires attention to detail, knowledge of recordkeeping procedures, and often involves training staff on record management practices.

What is the difference between Records Management Coordinator vs Records Analyst?

AspectRecords Management CoordinatorRecords Analyst
CredentialsTypically requires a high school diploma or associate's degree; certifications like Certified Records Manager (CRM) are a plusOften requires a bachelor's degree in information management, library science, or related fields; certifications like CRM are common
Work EnvironmentOffice settings, archives, or storage facilities within organizationsOffice environments, data analysis centers, or document repositories
Employer & Industry UsageUsed across industries like healthcare, legal, government, and corporate sectorsCommon in corporate, legal, healthcare, and government sectors for data analysis and recordkeeping

While both roles involve managing records, the Records Management Coordinator focuses on organizing, maintaining, and ensuring compliance of records, often with a focus on policies and procedures. The Records Analyst emphasizes analyzing record data, improving systems, and supporting decision-making through data insights. Both roles require strong organizational skills, but their primary functions differ in scope and focus.

What are some common challenges faced by Records Management Coordinators, and how can they be addressed?

Records Management Coordinators often encounter challenges such as ensuring compliance with evolving regulations, maintaining data accuracy, and managing large volumes of physical and digital records. Staying organized and implementing robust document management systems can help address these issues. Regular training and close collaboration with IT and legal teams are also essential to effectively manage sensitive information and streamline recordkeeping processes.

What skills do you need to be a record manager?

A Records Management Coordinator needs strong organizational skills, attention to detail, and knowledge of recordkeeping systems and software such as document management systems. Good communication skills and understanding of data privacy and compliance regulations are also important. Familiarity with industry standards and certifications like Certified Records Manager (CRM) can enhance job performance.

What are the key skills and qualifications needed to thrive as a Records Management Coordinator, and why are they important?

To thrive as a Records Management Coordinator, you need a thorough understanding of records retention policies, information governance, and compliance regulations, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and database platforms is typically required. Exceptional attention to detail, organizational skills, and the ability to communicate clearly with stakeholders are important soft skills for this role. These competencies ensure accurate recordkeeping, regulatory compliance, and efficient information retrieval, which are vital for organizational accountability and operational efficiency.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management coordinators organize, maintain, and ensure the integrity of records efficiently and consistently within an organization.

What do you need to be a certified records manager?

To become a certified records manager, individuals typically need a bachelor's degree, relevant work experience in records management, and certification such as the Certified Records Manager (CRM) offered by the Institute of Certified Records Managers. Passing the CRM exam and maintaining ongoing education are also required for certification.

What does a Records Management Coordinator do?

A Records Management Coordinator is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that both physical and digital documents are stored securely, are easily retrievable, and comply with legal and regulatory requirements. This role often includes developing and implementing records management policies, training staff, and coordinating records retention and destruction schedules. Their work is crucial for supporting efficient business operations and ensuring data privacy and compliance.
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Records Management Coordinator jobs near you

Records Management Assistant

Life Church Victorvillle

Victorville, CA • Remote

$42K - $58K/yr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Job description

We are seeking a detail-oriented Records Management Assistant to support the organization, maintenance, and accuracy of digital records. This role is essential in ensuring that documentation is properly stored, accessible, and compliant with internal standards.

Job Responsibilities:

  • Assist in maintaining and organizing physical and digital records in compliance with the organization's policies and procedures.
  • Manage the filing and retrieval of records to ensure efficient and accurate record-keeping.
  • Assist in the development and implementation of records management processes and systems.
  • Support the Records Management Coordinator in conducting regular audits to ensure data integrity and security.
  • Provide administrative support in handling records requests and assisting with records disposal in accordance with retention schedules.

Essential Qualifications:

  • High school diploma or equivalent.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite and records management software.
  • Excellent communication and interpersonal abilities.
  • Ability to prioritize tasks and work independently.

Desired Experience:

  • Minimum of 1–2 years of experience in records management or a related field.
  • Experience with database management and electronic records systems.

Benefits:

Health insurance, retirement plan, paid time off, and professional development opportunities.