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Records Management Coordinator Jobs (NOW HIRING)

Akerman

Records Coordinator

Orlando, FL

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Akerman

Records Coordinator

Miami, FL

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Akerman

Records Coordinator

Orlando, FL

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Akerman

Records Coordinator

Miami, FL · On-site

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Akerman

Records Coordinator

Orlando, FL · On-site

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

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Records Management Coordinator information

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$33K

$52.4K

$84.5K

How much do records management coordinator jobs pay per year?

As of Jun 13, 2026, the average yearly pay for records management coordinator in the United States is $52,442.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $60,500.00 per year, depending on experience, location, and employer.

What are the four types of record management?

The four types of record management are administrative, legal, operational, and financial records. A Records Management Coordinator typically oversees the classification, storage, and retrieval of these records to ensure compliance and efficiency within an organization. Understanding these types helps in implementing proper retention schedules and security measures.

What skills are needed for records management?

Records Management Coordinators need strong organizational skills, attention to detail, and knowledge of recordkeeping standards and regulations. Proficiency with records management software and document control tools is essential, along with good communication skills and the ability to handle sensitive information securely.

What is the difference between Records Management Coordinator vs Records Analyst?

AspectRecords Management CoordinatorRecords Analyst
CredentialsTypically requires a high school diploma or associate's degree; certifications like Certified Records Manager (CRM) are a plusOften requires a bachelor's degree in information management, library science, or related fields; certifications like CRM are common
Work EnvironmentOffice settings, archives, or storage facilities within organizationsOffice environments, data analysis centers, or document repositories
Employer & Industry UsageUsed across industries like healthcare, legal, government, and corporate sectorsCommon in corporate, legal, healthcare, and government sectors for data analysis and recordkeeping

While both roles involve managing records, the Records Management Coordinator focuses on organizing, maintaining, and ensuring compliance of records, often with a focus on policies and procedures. The Records Analyst emphasizes analyzing record data, improving systems, and supporting decision-making through data insights. Both roles require strong organizational skills, but their primary functions differ in scope and focus.

What are some common challenges faced by Records Management Coordinators, and how can they be addressed?

Records Management Coordinators often encounter challenges such as ensuring compliance with evolving regulations, maintaining data accuracy, and managing large volumes of physical and digital records. Staying organized and implementing robust document management systems can help address these issues. Regular training and close collaboration with IT and legal teams are also essential to effectively manage sensitive information and streamline recordkeeping processes.

What is the highest paying job as a coordinator?

The highest paying roles for a Records Management Coordinator often include senior or managerial positions such as Records Manager or Records Director, which typically require extensive experience and certifications like CRM or ARMA membership. These roles can offer higher salaries due to increased responsibilities overseeing large teams or organizational records policies.

What are the 8 principles of records management?

The eight principles of records management include accountability, transparency, integrity, protection, compliance, availability, retention, and disposition. These principles guide Records Management Coordinators in ensuring that records are properly created, maintained, and disposed of according to legal and organizational standards. Adhering to these principles helps ensure records are reliable, accessible, and secure throughout their lifecycle.

What are the key skills and qualifications needed to thrive as a Records Management Coordinator, and why are they important?

To thrive as a Records Management Coordinator, you need a thorough understanding of records retention policies, information governance, and compliance regulations, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and database platforms is typically required. Exceptional attention to detail, organizational skills, and the ability to communicate clearly with stakeholders are important soft skills for this role. These competencies ensure accurate recordkeeping, regulatory compliance, and efficient information retrieval, which are vital for organizational accountability and operational efficiency.

What does a Records Management Coordinator do?

A Records Management Coordinator is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that both physical and digital documents are stored securely, are easily retrievable, and comply with legal and regulatory requirements. This role often includes developing and implementing records management policies, training staff, and coordinating records retention and destruction schedules. Their work is crucial for supporting efficient business operations and ensuring data privacy and compliance.
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What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
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Records Management Coordinator jobs near you
Records Coordinator

Records Coordinator

Akerman

Orlando, FL

Full-time

Posted 13 days ago

Job description

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States.

Akerman LLP is seeking a Records Coordinator for its Orlando office. Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with firm policies and procedures. This is a full-time, in office position. 

JOB DUTIES AND RESPONSIBILITIES:

  • Processing of client/matter and firm administrative records in accordance with established policies and procedures.
  • Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage,
  • Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite.
  • Assist with the closing of inactive matters and the disposition of expired records.
  • Assist with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and Outside Counsel Guidelines are reviewed and complied with. Provide weekly status reports to the Records Manager and Director.
  • Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures.
  • Attend departmental and team meetings, participate in knowledge-building activities, training webinars.
  • Assist with office cleanup projects, special scanning projects in other office  locations, as needed.

QUALIFICATIONS AND EXPERIENCE: 

  • Knowledge of Records Management principles, Records Retention principles & processes
  • Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools)
  • Minimum of 3 years Legal Records Management experience or related college degree
  • Strong computer and database skills; data analysis (previous experience utilizing legal-specific Records Management software applications (iManage Records Manager, LegalKey, for example)
  • Imaging/Scanning experience a plus
  • Strong verbal and written communications skills
  • Problem solver and a team player
  • Able to lift boxes weighing approximately 35-50 lbs
  • Available to travel to other office locations to work on special projects as needed

We offer an excellent compensation and benefits package. To apply, please submit your resume and salary requirements. EOE

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