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Records Management Specialist Jobs (NOW HIRING)

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Records Management Specialist

Benton, ME · On-site

$20 - $22/hr

The Records Management Specialist will audit client records in accordance with MaineCare, Licensing, HIPAA, all other applicable regulatory bodies for compliance, and all internal agency policies.

asrcfh

Records Management Specialist

Helena, MT · On-site

Agile Decision Sciences, a subsidiary of ASRC Federal, is seeking a Records Management Specialist to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with ...

asrcfh

Records Management Specialist

Helena, MT · On-site

Agile Decision Sciences, a subsidiary of ASRC Federal, is seeking a Records Management Specialist to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with ...

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Records Management Specialist information

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$29.5K

$69.1K

$122K

How much do records management specialist jobs pay per year?

As of Jul 28, 2026, the average yearly pay for records management specialist in the United States is $69,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What Is a Records Management Specialist?

A records management specialist is responsible for a mix of clerical and administrative work and implementing document management systems and procedures that help an organization to collect, archive, access, share, and delete electronic and physical records. Under supervision, your duties are to follow protocols for filing electronic documents, help develop database applications that meet the company’s needs and provide scanning, indexing, and document accessing services for system users. Your responsibilities also include ensuring the procedures comply with privacy and electronic security regulations.

What is the difference between Records Management Specialist vs Data Analyst?

AspectRecords Management SpecialistData Analyst
CredentialsTypically requires records management certifications or related trainingOften requires degrees in data science, statistics, or related fields
Work EnvironmentWorks in offices, archives, or records departments within various industriesWorks in offices, IT departments, or data-driven environments
Industry UsageCommon in government, healthcare, legal, and corporate sectorsCommon in finance, marketing, technology, and consulting firms

The main difference is that Records Management Specialists focus on organizing, maintaining, and securing physical and electronic records, ensuring compliance with regulations. Data Analysts interpret and analyze data to support decision-making. While both roles handle information, their core functions and skill sets differ significantly.

What are the key skills and qualifications needed to thrive as a Records Management Specialist, and why are they important?

To thrive as a Records Management Specialist, you need a keen attention to detail, organizational skills, and a solid understanding of records retention policies, often supported by a degree in information management or a related field. Familiarity with electronic records management systems (ERMS), database software, and certifications like Certified Records Manager (CRM) are commonly required. Strong communication, problem-solving abilities, and discretion with sensitive information are crucial soft skills in this role. These competencies ensure the secure, efficient, and compliant handling of organizational records, which is vital for operational integrity and legal compliance.

What are some common challenges faced by Records Management Specialists when implementing new digital recordkeeping systems?

Records Management Specialists often face challenges such as ensuring staff are properly trained on new digital systems, migrating large volumes of legacy paper or electronic records without data loss, and maintaining compliance with evolving regulations. Balancing security requirements with accessibility for authorized users is also a frequent concern. Strong communication skills and a proactive approach to stakeholder engagement are essential to successfully navigate these challenges and promote smooth adoption across the organization.

What does a Records Management Specialist do?

A Records Management Specialist is responsible for organizing, maintaining, and securing an organization’s records, both physical and digital. They develop and implement systems for efficient record retrieval, storage, and disposal, ensuring compliance with legal and regulatory requirements. Their duties often include classifying documents, managing databases, coordinating retention schedules, and training staff on records management policies. This role is essential for protecting sensitive information and supporting organizational efficiency.
More about Records Management Specialist jobs
What cities are hiring for Records Management Specialist jobs? Cities with the most Records Management Specialist job openings:
Who are the top companies hiring for Records Management Specialist jobs? The top employers for Records Management Specialist jobs are:
What states have the most Records Management Specialist jobs? States with the most job openings for Records Management Specialist jobs include:
What are popular job titles related to Records Management Specialist jobs? For Records Management Specialist jobs, the most frequently searched job titles are:
Records Management Specialist jobs near you
Infographic showing various Records Management Specialist job openings in the United States as of July 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $69,109 per year, or $33.2 per hour.

Records Management Specialist

Terrestris LLC

Washington, DC • On-site

Full-time

Medical, Retirement, PTO

Posted 7 days ago

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Records Management Specialist to provide on-demand Cybersecurity and IT services to support the National Indian Gaming Commission (NIGC) mission at the NIGC Headquarters in Washington, D.C.
I've never heard of Terrestris. What do you do?
At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through.By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.
So, what will the Records Management Specialist at Terrestris do?
The Records Management Specialist organizes, maintains, and safeguards official agency records to ensure they are accurate, accessible, and compliant with federal records laws and policies. In support of the National Indian Gaming Commission (NIGC), this role helps manage digital and physical records related to cybersecurity, IT operations, and agency programs, ensuring proper retention, security, and retrieval of critical information. They also support audits, records disposition, and information governance to help the agency operate efficiently and securely.
What does a typical day look like for a Records Management Specialist?
You will:
  • Perform records management in compliance withfederal privacy and legal requirements.
  • Support FOIA and Privacy Act analysis andreporting.
  • Manage FOIA/PA requests and ensure timelyresponses.
  • Maintain and support Salesforce CRM system.
  • Assist in developing information managementpolicies and governance.
  • Manage SharePoint content and permissions.
  • Develop PowerShell scripts for reporting andrecords tasks.
  • Compile, transcribe, and index data for reports.
  • Ensure accuracy and quality of all work products.

What qualifications do you look for?
You might be the professional we're looking for if you have:
  • Authorization to permanently work in the UnitedStates without sponsorship.
  • A Bachelor's degree and/or relevantcertifications (CRM, CRA, CIPP, CGRP, FOIA Professional Certification, MSSharePoint Administrator, etc.).
  • Minimum 3 years of continuous experience inrecords management or information management.
  • Experience with federal records management,FOIA, and Privacy Act processes.
  • Hands-on experience with Salesforce, Microsoft365, and SharePoint content management.
  • Ability to manage FOIA/PA requests andcorrespondence workflows, develop reports, maintain records, and ensure dataaccuracy.
  • Experience creating PowerShell scripts forreporting and records tasks.
  • Familiarity with information governance policiesand procedures.
  • Strong attention to detail and quality controlof work products.
  • Must meet Public Trust clearance and federalcompliance requirements.

What kind of benefits does Terrestris Offer?
We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.
Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.
DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.

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