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Records Management Specialist Jobs (NOW HIRING)

Apbs Groupe

Records Management Specialist

Waterville, ME · On-site

$50K/yr

  • Medical

  • Dental

  • Life

  • Retirement

Records Management Specialist Assistance Plus is seeking a Records Management Specialist to join our growing Quality Assurance Department. The Records Management Specialist will audit client records ...

CGI

Records Management Specialist

Washington, DC · On-site

Records Management Specialist CGI Federal, Inc. is seeking a Records Management Specialist to support the National Fraud Enforcement Division of DOJ in Washington, DC. At CGI Federal we call our ...

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Records Management Specialist information

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$29.5K

$69.1K

$122K

How much do records management specialist jobs pay per year?

As of Aug 13, 2026, the average yearly pay for records management specialist in the United States is $69,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What is a records management specialist?

A records management specialist is responsible for a mix of clerical and administrative work and implementing document management systems and procedures that help an organization to collect, archive, access, share, and delete electronic and physical records. Under supervision, your duties are to follow protocols for filing electronic documents, help develop database applications that meet the company’s needs and provide scanning, indexing, and document accessing services for system users. Your responsibilities also include ensuring the procedures comply with privacy and electronic security regulations.

What is the difference between Records Management Specialist vs Data Analyst?

AspectRecords Management SpecialistData Analyst
CredentialsTypically requires records management certifications or related trainingOften requires degrees in data science, statistics, or related fields
Work EnvironmentWorks in offices, archives, or records departments within various industriesWorks in offices, IT departments, or data-driven environments
Industry UsageCommon in government, healthcare, legal, and corporate sectorsCommon in finance, marketing, technology, and consulting firms

The main difference is that Records Management Specialists focus on organizing, maintaining, and securing physical and electronic records, ensuring compliance with regulations. Data Analysts interpret and analyze data to support decision-making. While both roles handle information, their core functions and skill sets differ significantly.

What are some common challenges faced by records management specialists when implementing new digital recordkeeping systems?

Records Management Specialists often face challenges such as ensuring staff are properly trained on new digital systems, migrating large volumes of legacy paper or electronic records without data loss, and maintaining compliance with evolving regulations. Balancing security requirements with accessibility for authorized users is also a frequent concern. Strong communication skills and a proactive approach to stakeholder engagement are essential to successfully navigate these challenges and promote smooth adoption across the organization.

What does a records management specialist do?

A Records Management Specialist is responsible for organizing, maintaining, and securing an organization’s records, both physical and digital. They develop and implement systems for efficient record retrieval, storage, and disposal, ensuring compliance with legal and regulatory requirements. Their duties often include classifying documents, managing databases, coordinating retention schedules, and training staff on records management policies. This role is essential for protecting sensitive information and supporting organizational efficiency.

How to become a records management specialist?

To become a records management specialist, individuals typically need a bachelor's degree in information management, library science, or a related field. Gaining experience with records systems, understanding data privacy laws, and obtaining certifications such as the Certified Records Manager (CRM) can enhance job prospects. Strong organizational skills and familiarity with records management software are also important.
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Records Management Specialist jobs near you
Infographic showing various Records Management Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $69,109 per year, or $33.2 per hour.

Records Management Specialist

Genesis Management Consulting Global

Atlanta, GA • On-site

Other

Re-posted 7 days ago

Job description

Records Management Specialist

We are recruiting for a Records Management Specialist to support the Information Governance team in a law firm office in Atlanta. This role is a strong fit for someone who is highly organized, detail-oriented, service-minded, and comfortable working with both physical records and information tracking systems. You will help attorneys, legal teams, and administrative staff manage client and firm information according to established processes and compliance standards.

Responsibilities

  • Maintain accurate records for onsite files, containers, barcodes, and storage locations
  • Track and update information within the firm's records management system
  • Process requests from attorneys, legal teams, and administrative staff
  • Support physical file transfers related to client matter movement
  • Review, organize, index, and document physical records according to firm standards
  • Assist with records retention, disposition, and destruction workflows
  • Provide activity metrics and reporting related to records management
  • Help support training for office personnel on records and information procedures
  • Work with Information Governance leadership and team members to improve office processes
  • Assist with additional information management projects as needed

Requirements

  • Bachelor's degree or professional services experience in an office, legal, administrative, or records-related role
  • Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
  • Experience with information management, records management, or legal records is preferred
  • High attention to detail with strong organizational skills
  • Ability to work independently while also supporting a collaborative team environment
  • Professional communication skills and a customer-service mindset
  • Comfortable working with attorneys, staff, and teams across multiple offices

This is a great opportunity to build or advance a career in legal information management with a well-established professional services team.

Apply