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Records Specialist Jobs (NOW HIRING)

Lowe Law Group

Records Specialist

Ogden, UT · On-site +1

$17 - $18/hr

Records Specialist Lowe Law Group | Ogden, Utah | Hybrid Full-Time | $17.00-$18.00/hour DOE Join Our Legal Team Lowe Law Group is looking for a highly organized, persistent, and detail-oriented ...

Odessa College

Records Specialist

Odessa, TX · On-site

$36K/yr

Position Details Position Information Working Title Records Specialist Position Status Full Time Department Record Management General Summary The Odessa College Records Specialist provides ...

Kalitta Air, LLC

Records Specialist

Ypsilanti, MI · On-site

$38K - $42K/yr

Records Specialist Location: Ypsilanti, MI, US Job Type: Full-Time Department: QC Records Reports To: Records Manager / Records Specialist Supervisor SUMMARY : We are seeking a highly organized and ...

SkyWest Airlines

Records Specialist

Saint George, UT

$15.50/hr

Primary Job Duties As an Aircraft Record Specialist, you will be auditing daily compliance of repeat Aircraft Inspections and Component changes and to ensure they are tracking at correct time ...

STS Technical Services

Records Specialist

Ypsilanti, MI · On-site

STS Technical Services is hiring a Records Specialist in Ypsilanti, Michigan. Hiring Note: All candidates must currently be authorized to work in the United States. Position Summary STS Technical ...

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Specialist plays a critical role in maintaining accurate records systems, supporting file lifecycle management, and ensuring the secure handling and accessibility of physical and ...

Allen Matkins Leck

Records Specialist

Los Angeles, CA · On-site

About the Position The Records Specialist is responsible for the organization, maintenance, retrieval, retention, and disposition of physical and electronic records. This role ensures the firm ...

Village of Winnetka

Records Specialist

Winnetka, IL · On-site

$62K - $88K/yr

The Records Specialist has frequent public contact and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

The Records Specialist works closely with attorneys, legal assistants, paralegals, and administrative staff to support matter lifecycle management, document organization, records retention, and ...

Dykema

Records Specialist

Bloomfield Hills, MI · On-site

The Records Specialist is responsible for ensuring the accurate and timely collection and transfer of data. Ensuring the creation, maintenance, circulation/tracking, and disposition of client/matter ...

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Records Specialist information

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$29.5K

$69.1K

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How much do records specialist jobs pay per year?

As of Sep 7, 2026, the average yearly pay for records specialist in the United States is $69,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What is a records specialist?

Records Specialists are professionals responsible for managing, organizing, and maintaining an organization’s records and information, both physical and digital. Their duties often include filing, retrieving, archiving, and ensuring the security and confidentiality of sensitive documents. They may also support compliance with legal and regulatory requirements regarding information retention and disposal. Records Specialists typically work in settings like government agencies, healthcare facilities, law firms, or corporate offices.

What are the key skills and qualifications needed to thrive as a records specialist?

To thrive as a Records Specialist, you need strong organizational skills, attention to detail, and familiarity with information management practices, typically supported by a high school diploma or associate degree in a related field. Proficiency in document management systems, database software, and sometimes certifications like Certified Records Manager (CRM) are common requirements. Excellent communication, discretion, and problem-solving abilities help you work accurately and maintain confidentiality. These skills ensure records are managed efficiently, data integrity is preserved, and sensitive information is protected for organizational compliance and operational success.

How does a records specialist typically collaborate with other departments within an organization?

Records Specialists often work closely with multiple departments, such as legal, compliance, and human resources, to manage and organize essential documents. They ensure that records are accessible to authorized personnel and remain in compliance with retention policies and regulations. Regular communication and coordination are required to respond to information requests, support audits, and facilitate process improvements. This collaborative environment helps Records Specialists develop strong organizational and interpersonal skills.

What is the difference between Records Specialist vs Data Entry Clerk?

AspectRecords SpecialistData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, government agenciesOffices, call centers, administrative settings
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including retail, healthcare, finance

The main difference is that Records Specialists focus on managing, organizing, and maintaining records, often requiring knowledge of recordkeeping standards. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles involve data handling, Records Specialists typically handle more complex records management tasks, whereas Data Entry Clerks focus on data input tasks.

How do you become a records specialist?

To become a records specialist, individuals typically need a high school diploma or equivalent, along with experience in data management or administrative roles. Relevant skills include attention to detail, knowledge of record-keeping software, and understanding of privacy regulations; some positions may require certification in records management. Entry often involves on-the-job training or completing specialized courses in records management or information systems.
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Records Specialist jobs near you
Infographic showing various Records Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $69,109 per year, or $33.2 per hour.

Records Specialist

Lowe Law Group

Ogden, UT • On-site, Remote

$17 - $18/hr

Full-time

Posted 27 days ago

Job description

Records Specialist
Lowe Law Group | Ogden, Utah | Hybrid
Full-Time | $17.00–$18.00/hour DOE
Join Our Legal Team
Lowe Law Group is looking for a highly organized, persistent, and detail-oriented Records Specialist to join our team.
Our Records Specialists play an important role in moving our clients' cases forward by obtaining the documentation our legal teams need — including medical records, medical bills, police reports, and other case-related records.
This is an entry-level opportunity, and previous legal experience is not required. We will train the right person. What matters most to us is that you are dependable, organized, comfortable communicating with others, and willing to keep working on something until it's done.
For this role, sending the request is only the beginning. Success means getting the records.
What You'll Do
As a Records Specialist, you will:
  • Request medical records, medical bills, police reports, and other case-related documentation.
  • Communicate with healthcare providers, law enforcement agencies, records departments, government entities, and third-party records services.
  • Track outstanding requests and follow up consistently until the requested records are received.
  • Research and troubleshoot requests when the correct agency, provider, process, or contact isn't immediately clear.
  • Identify missing or incomplete records and take the necessary steps to resolve the issue.
  • Receive, review, organize, and process incoming records and documentation.
  • Maintain accurate request statuses and notes within our case management system.
  • Work closely with Case Managers and other members of our legal team to make sure they have the records they need.
  • Prioritize requests based on case needs and deadlines.
  • Protect confidential client, medical, and case information.
You'll Be Great at This If You...
  • Are naturally organized and detail-oriented.
  • Like seeing tasks through from beginning to end.
  • Aren't afraid to pick up the phone and ask questions.
  • Are persistent — if you don't get an answer the first time, you follow up.
  • Notice when something is missing or doesn't look right.
  • Can manage multiple open tasks without losing track of the details.
  • Communicate professionally and confidently.
  • Enjoy solving problems and figuring out the next step.
  • Are dependable and take ownership of your work.
  • Work well independently but enjoy being part of a team.
What We're Looking For
Required:
  • High school diploma or equivalent.
  • Strong organizational and communication skills.
  • Excellent attention to detail.
  • Basic computer proficiency and the ability to learn new systems.
  • Ability to handle confidential information appropriately.
  • Ability to manage multiple priorities and follow tasks through to completion.
Helpful, But Not Required:
  • Experience in a law firm, medical office, healthcare setting, insurance environment, records department, or administrative support role.
  • Experience working with medical records or billing.
  • Familiarity with HIPAA or handling protected health information.
  • Experience using case management or document management software.
Work Schedule amp; Compensation
  • Full-time
  • $17.00–$18.00 per hour, depending on experience
  • Ogden, Utah
  • Hybrid/Remote option after successfully completing training
Why This Role Matters
Every personal injury case depends on good documentation. Medical records help tell the story of our client's injuries and treatment. Medical bills document the financial impact. Police reports provide critical information about how an accident occurred.
When those records are delayed, incomplete, or missing, the case can be delayed too.
Our Records Specialists make sure that doesn't happen.
If you're someone who enjoys staying organized, solving problems, following up, and knowing that your work directly supports a larger team, we'd love to meet you.

Apply