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Records Specialist Jobs (NOW HIRING)

GovernmentJobs.com

RECORDS SPECIALIST

Culpeper, VA · On-site

Records Specialist The Town of Culpeper Police Department is seeking qualified applications for a Records Specialist. The selected candidate will be placed at the level of Records Specialist I or ...

Lowe Law Group

Records Specialist

Ogden, UT · On-site +1

$17 - $18/hr

Records Specialist Lowe Law Group | Ogden, Utah | Hybrid Full-Time | $17.00-$18.00/hour DOE Join Our Legal Team Lowe Law Group is looking for a highly organized, persistent, and detail-oriented ...

Odessa College

Records Specialist

Odessa, TX · On-site

$36K/yr

Position Details Position Information Working Title Records Specialist Position Status Full Time Department Record Management General Summary The Odessa College Records Specialist provides ...

Gilpin County Sheriff

Records Specialist

Black Hawk, CO · On-site

Role Description The Records Specialist is a full-time, on-site role based in Black Hawk, CO. This position is responsible for creating, processing, and maintaining law enforcement records, reports ...

Odessa College

Records Specialist

Odessa, TX · On-site

$36K/yr

Position Details Position Information Working Title Records Specialist Position Status Full Time Department Record Management General Summary The Odessa College Records Specialist provides ...

Kalitta Air, LLC

Records Specialist

Ypsilanti, MI · On-site

$38K - $42K/yr

Records Specialist Location: Ypsilanti, MI, US Job Type: Full-Time Department: QC Records Reports To: Records Manager / Records Specialist Supervisor SUMMARY : We are seeking a highly organized and ...

Kalitta Air

Records Specialist

Ypsilanti, MI · On-site

Records Specialist Location: Ypsilanti, MI, US Job Type: Full-Time Department: QC Records Reports To: Records Manager / Records Specialist Supervisor We are seeking a highly organized and detail ...

Kalitta Air

Records Specialist

Superior Township, MI · On-site

Records Specialist Location: Ypsilanti, MI, US Job Type: Full-Time Department: QC Records Reports To: Records Manager / Records Specialist Supervisor SUMMARY : We are seeking a highly organized and ...

Simera

Records Specialist

San Francisco, CA · On-site

Records Specialist We are seeking a highly organized, detail-oriented, and reliable Records Specialist to manage, maintain, and organize company records and documentation. The ideal candidate will ...

SkyWest Airlines

Records Specialist

Saint George, UT · On-site

$15.50/hr

Primary Job Duties As an Aircraft Record Specialist, you will be auditing daily compliance of repeat Aircraft Inspections and Component changes and to ensure they are tracking at correct time ...

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Records Specialist information

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$29.5K

$69.1K

$122K

How much do records specialist jobs pay per year?

As of Sep 8, 2026, the average yearly pay for records specialist in the United States is $69,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What is a records specialist?

Records Specialists are professionals responsible for managing, organizing, and maintaining an organization’s records and information, both physical and digital. Their duties often include filing, retrieving, archiving, and ensuring the security and confidentiality of sensitive documents. They may also support compliance with legal and regulatory requirements regarding information retention and disposal. Records Specialists typically work in settings like government agencies, healthcare facilities, law firms, or corporate offices.

What are the key skills and qualifications needed to thrive as a records specialist?

To thrive as a Records Specialist, you need strong organizational skills, attention to detail, and familiarity with information management practices, typically supported by a high school diploma or associate degree in a related field. Proficiency in document management systems, database software, and sometimes certifications like Certified Records Manager (CRM) are common requirements. Excellent communication, discretion, and problem-solving abilities help you work accurately and maintain confidentiality. These skills ensure records are managed efficiently, data integrity is preserved, and sensitive information is protected for organizational compliance and operational success.

How does a records specialist typically collaborate with other departments within an organization?

Records Specialists often work closely with multiple departments, such as legal, compliance, and human resources, to manage and organize essential documents. They ensure that records are accessible to authorized personnel and remain in compliance with retention policies and regulations. Regular communication and coordination are required to respond to information requests, support audits, and facilitate process improvements. This collaborative environment helps Records Specialists develop strong organizational and interpersonal skills.

What is the difference between Records Specialist vs Data Entry Clerk?

AspectRecords SpecialistData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, government agenciesOffices, call centers, administrative settings
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including retail, healthcare, finance

The main difference is that Records Specialists focus on managing, organizing, and maintaining records, often requiring knowledge of recordkeeping standards. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles involve data handling, Records Specialists typically handle more complex records management tasks, whereas Data Entry Clerks focus on data input tasks.

How do you become a records specialist?

To become a records specialist, individuals typically need a high school diploma or equivalent, along with experience in data management or administrative roles. Relevant skills include attention to detail, knowledge of record-keeping software, and understanding of privacy regulations; some positions may require certification in records management. Entry often involves on-the-job training or completing specialized courses in records management or information systems.
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Cities with the most Records Specialist job openings:

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What states have the most Records Specialist jobs?

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Records Specialist jobs near you
Infographic showing various Records Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $69,109 per year, or $33.2 per hour.

RECORDS SPECIALIST

GovernmentJobs.com

Culpeper, VA • On-site

Other

Posted 27 days ago

Job description

Records Specialist

The Town of Culpeper Police Department is seeking qualified applications for a Records Specialist. The selected candidate will be placed at the level of Records Specialist I or Records Specialist II depending on experience, qualifications, and demonstrated capabilities. This position performs skilled clerical and technical work involving the coding, reporting, filing, research, and maintenance of police records within computerized records systems.

Primary functions include:

  • Entering, coding, reviewing, and maintaining police-related data and records in computerized systems
  • Coding complaint, arrest, offense, traffic, and other police reports and ensuring records are accurate and complete
  • Processing and collating citations for court and updating records following case dispositions
  • Sending and receiving messages through the Virginia Criminal Information Network (VCIN) terminal
  • Conducting criminal history research and compiling and updating records
  • Maintaining and updating the department's active warrant and wanted lists
  • Processing requests for police reports and information, including receiving and accounting for applicable fees
  • Processing accident reports and submitting required reports to the Department of Motor Vehicles
  • Providing appropriate information and assistance to police agencies, insurance carriers, attorneys, and members of the public
  • Assisting with periodic and special reports and verifying statistical and other records for accuracy and completeness
  • Performing related duties as assigned

Skills & Qualifications:

  • General knowledge of modern record-keeping procedures and practices
  • General knowledge of police forms, terminology, records, and department programs, policies, and procedures
  • Ability to perform a considerable volume of detailed record work with accuracy and attention to detail
  • Ability to maintain organized files and operate standard office and data-entry equipment
  • Ability to type accurately and at a reasonable rate of speed
  • Ability to follow written and oral instructions and maintain confidentiality of sensitive information
  • Strong communication and customer service skills, with the ability to interact professionally with law enforcement personnel, other agencies, and the public
  • Ability to establish and maintain effective working relationships with coworkers and other stakeholders

Education & Experience: Records Specialist I: Any combination of education and experience equivalent to graduation from high school. Possession of VCIN certification is required, or ability to obtain within 30 days. This is an entry-level position requiring a commitment to continuous learning and professional development.

Records Specialist II: Requires a minimum of two years of experience as a Records Specialist I and demonstrated ability to perform all duties of the Records Specialist I. Candidates must demonstrate highly developed knowledge, skills, and abilities in police records and reporting, including accuracy and timeliness in VCIN/NCIC entries and audits.

Advancement to Records Specialist II: In addition to the experience requirements, advancement to Records Specialist II requires demonstrated proficiency in police records and reporting; knowledge of The Library of Virginia destruction schedules and processes related to criminal records; knowledge and ability to process Subpoena Duces Tecum requests and extensive FOIA requests; completion of a leadership development training course; and active participation in a civic outreach and/or volunteer program serving the community.

Application and position profile are available at www.culpeperva.gov. Open until filled. Initial review of applications will be completed on August 24, 2026.

The Town of Culpeper is an Equal Opportunity Employer.

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