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Records Specialist Jobs (NOW HIRING)

Municipal Court

Records Specialist

Athens, TX · On-site

Records Specialist The Records Specialist performs clerical, technical, and administrative duties related to the processing, maintenance, retention, and release of police records. This position ...

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Specialist plays a critical role in maintaining accurate records systems, supporting file lifecycle management, and ensuring the secure handling and accessibility of physical and ...

Opensity Solutions

Records Specialist

Manhattan, NY · On-site

The Records Specialist plays a critical role in maintaining accurate records systems, supporting file lifecycle management, and ensuring the secure handling and accessibility of physical and ...

KMRG LLC

Records Specialist

Atlanta, GA · On-site

$28 - $33.42/hr

Records Specialist Location: Onsite, Full Time, Monday - Friday Pay Range: $28 - $33.42 per hour KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government ...

Grant County, WA

Records Specialist 1

Ellensburg, WA · On-site

Records Specialist PURPOSE OF POSITION: The Records Specialist, under continuing supervision, performs clerical and administrative duties that support the operations of the Sheriff's Office and ...

New

KMRG, LLC

Records Specialist

Atlanta, GA · On-site

$28 - $33.42/hr

Records Specialist Location: Onsite, Full Time, Monday - Friday Pay Range: $28 - $33.42 per hour KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government ...

State of Florida

RECORDS SPECIALIST

Orlando, FL · On-site

$1.7K/wk

RECORDS SPECIALIST - 64085110 Pay Plan: Career Service Position Number: 64085110 Salary: $1,740.76 Biweekly Posting Closing Date: 09/06/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF ...

New

Allen Matkins Leck

Records Specialist

Los Angeles, CA · On-site

About the Position The Records Specialist is responsible for the organization, maintenance, retrieval, retention, and disposition of physical and electronic records. This role ensures the firm ...

Village of Winnetka

Records Specialist

Winnetka, IL · On-site

$62K - $88K/yr

The Records Specialist has frequent public contact and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and ...

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Records Specialist information

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How much do records specialist jobs pay per year?

As of Sep 7, 2026, the average yearly pay for records specialist in the United States is $69,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What is a records specialist?

Records Specialists are professionals responsible for managing, organizing, and maintaining an organization’s records and information, both physical and digital. Their duties often include filing, retrieving, archiving, and ensuring the security and confidentiality of sensitive documents. They may also support compliance with legal and regulatory requirements regarding information retention and disposal. Records Specialists typically work in settings like government agencies, healthcare facilities, law firms, or corporate offices.

What are the key skills and qualifications needed to thrive as a records specialist?

To thrive as a Records Specialist, you need strong organizational skills, attention to detail, and familiarity with information management practices, typically supported by a high school diploma or associate degree in a related field. Proficiency in document management systems, database software, and sometimes certifications like Certified Records Manager (CRM) are common requirements. Excellent communication, discretion, and problem-solving abilities help you work accurately and maintain confidentiality. These skills ensure records are managed efficiently, data integrity is preserved, and sensitive information is protected for organizational compliance and operational success.

How does a records specialist typically collaborate with other departments within an organization?

Records Specialists often work closely with multiple departments, such as legal, compliance, and human resources, to manage and organize essential documents. They ensure that records are accessible to authorized personnel and remain in compliance with retention policies and regulations. Regular communication and coordination are required to respond to information requests, support audits, and facilitate process improvements. This collaborative environment helps Records Specialists develop strong organizational and interpersonal skills.

What is the difference between Records Specialist vs Data Entry Clerk?

AspectRecords SpecialistData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, government agenciesOffices, call centers, administrative settings
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including retail, healthcare, finance

The main difference is that Records Specialists focus on managing, organizing, and maintaining records, often requiring knowledge of recordkeeping standards. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles involve data handling, Records Specialists typically handle more complex records management tasks, whereas Data Entry Clerks focus on data input tasks.

How do you become a records specialist?

To become a records specialist, individuals typically need a high school diploma or equivalent, along with experience in data management or administrative roles. Relevant skills include attention to detail, knowledge of record-keeping software, and understanding of privacy regulations; some positions may require certification in records management. Entry often involves on-the-job training or completing specialized courses in records management or information systems.
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Records Specialist jobs near you
Infographic showing various Records Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $69,109 per year, or $33.2 per hour.

Medical Records Specialist

The Springs at Boca Ciega Bay

South Pasadena, FL • On-site

Other

Medical, Dental, Vision, Retirement, PTO

Posted 27 days ago

Job description

Now Hiring: Medical Records Specialist
The Springs at Boca Ciega Bay is a 109-bed Skilled Nursing Facility, located in St. Petersburg. Our facility specializes in short-term rehabilitation and long-term care. We are dedicated to improving the functional ability of each individual. We focus on the individual needs of each of our patients and partner with physicians, patients, and their families to achieve successful outcomes
We are located at 1255 Pasadena Ave S, Ste C, St. Petersburg, FL 33707
(We're the two-story mirrored building right off the parking lot-please don't head back to the two tall towers!)
Why Work For Us? Because We Offer Our Employees:
  • Daily Pay - Work today, get paid today!
  • Health Insurance
  • Dental & Vision Insurance
  • Paid Time Off & Holiday Pay
  • 401(k) Retirement Plan
  • Flexible Scheduling
  • Direct Deposit
  • Opportunities for Overtime
  • Doctegrity - 24/7 telemedicine access for employees and families
  • Wonderschool - Support for child care and early education options
  • Panda Perks & Benefits - Financial wellness tools, employee discounts, and more
  • Comfortable Staffing Ratios
  • A Supportive Team Environment - where everyone is treated with respect, dignity, and compassion
  • Proud Partner of the Tampa Bay Buccaneers - join the spirited KARE KREWE of Boca Ciega Bay!
This role requires Florida AHCA Clearinghouse background screening.
https://info.flclearinghouse.com
Medical Records Specialist Job Summary:
Maintains the facility's medical records and is responsible for the accuracy, safety, and confidentiality of the records. The Medical Records Specialist is responsible for a variety of tasks, including but not limited to, collecting patient information, issuing medical files, filing medical records, and processing resident admissions and discharge papers. To be successful, the Medical Records Specialist should have knowledge of medical terminology, processes, and administrative duties. The MRS should also demonstrate excellent communication and organizational skills.
Medical Records Specialist Major Duties and Responsibilities:
  • Responsible for the collection, processing, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures
  • Responsible for collection and filing/scanning in medical record of all laboratories, pathology, EKG, x-ray reports received prior/postdate of surgery and of all appropriate correspondences
  • If applicable, arranges all chart forms, correspondence, reports in appropriate order per facility policy/procedures
  • Responsible for marking and obtaining all necessary signatures to complete chart, including contacting physician's offices regarding necessary signatures and/or reports
  • Responsible for obtaining all missing chart contents needed to complete medical records
  • Arrange for appropriate disposal of medical records per facility policies/procedures
  • Gather patient demographic and personal information
  • Help with departmental audits and investigations
  • Distribute medical charts to the appropriate departments of the facility
  • Maintain quality and accurate records by following facility procedures
Medical Records Specialist Education and Experience:
  • Highschool diploma or equivalent qualification
  • A minimum of 2 years' experience in a similar role preferred
  • Understanding of medical terminology and administration processes
  • Proficient in information management programs and MS Office
  • Outstanding communication and interpersonal abilities
  • Strong attention to detail with excellent organizational skills

Apply