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Vital Records Jobs (NOW HIRING)

Navajo County

Vital Records Program Manager

Holbrook, AZ · On-site

$50K - $63K/yr

Approves information and data entered by staff into the Arizona Office of Vital Records system after reviewing for accuracy. Responsible for recruiting, hiring, mentoring, evaluating and disciplinary ...

City of Springfield

Vital Records Clerk

Springfield, MA · On-site

$55K/yr

Essential Functions Processes the receipt, recordation, indexing and issuance of all vital records in accordance with MGL. Processes the receipt of Notice of Intentions to Marry, the preparation of ...

Austintexas

About This Position Vital Records Assistant Purpose: To assist the public in acquiring birth certificates, death certificates, and other vital records. Duties, Functions and Responsibilities:

New

Maine

Vital Record Assistant

Augusta, ME · On-site

$17.04 - $22.68/hr

Compile monthly counts for vital records services and enter vital records operations totals. Prepare reports, charts or graphs on revenue generated from the State Share of Vital Record reports. Serve ...

Epitec

Records Clerk

Cranston, RI · On-site

$16.25 - $21.25/hr

Job #106444 Records Clerk Center for Vital Records Location: Onsite, Cranston, Rhode Island Pay Rate: 27.38 The Department of Health has retained Knowledge Services to provide a Licensing Aid. This ...

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How much do vital records jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for vital records in the United States is $16.54, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $18.03 per hour, depending on experience, location, and employer.

What is a vital records?

A Vital Records job involves managing and maintaining important government documents, such as birth certificates, death records, marriage licenses, and other legal documents. Workers in this field ensure records are accurate, secure, and accessible to authorized individuals. They may process requests, verify information, and assist the public with obtaining certified copies. This role is typically found in government agencies, health departments, or record-keeping offices.

What are the typical day-to-day responsibilities in a vital records position?

In a Vital Records role, your daily tasks generally include processing requests for birth, death, and marriage certificates, maintaining accurate records, and ensuring compliance with all confidentiality laws. You will frequently interact with the public, government agencies, and healthcare organizations to verify information and fulfill document requests. Attention to security and accuracy is crucial, as the documents handled have legal and personal significance. Additionally, you may be responsible for updating electronic records, assisting with data audits, and responding to inquiries in a timely and professional manner. Working as part of a team, you’ll help maintain the integrity and accessibility of vital records for the community.

What are the key skills and qualifications needed to thrive in a vital records position, and why are they important?

To thrive in a Vital Records position, strong attention to detail, organizational skills, and an understanding of data privacy regulations are essential, often supported by administrative experience or a background in records management. Familiarity with vital records management systems, electronic databases, and sometimes certification in records management (CRM) can be beneficial. Excellent communication, discretion, and customer service skills help professionals interact effectively with the public and other agencies. These skills are vital to ensure the accurate, secure, and efficient handling of sensitive legal documents such as birth, death, and marriage certificates.

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What cities are hiring for Vital Records jobs?

Cities with the most Vital Records job openings:

What states have the most Vital Records jobs?

States with the most job openings for Vital Records jobs include:

What job categories do people searching Vital Records jobs look for?

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Vital Records jobs near you
Infographic showing various Vital Records job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $34,406 per year, or $16.5 per hour.

Vital Records Program Manager

Navajo County, AZ

Holbrook, AZ • On-site

$50K - $63K/yr

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Salary : $50,520.64 - $63,093.36 Annually
Location : Holbrook, AZ
Job Type: Full Time
Job Number: 2026-00241
Department: Health District
Opening Date: 07/29/2026
Closing Date: Continuous
Summary
Under general direction, performs specialized supervisory administrative work of considerable difficulty in the administration of vital records and office management; performs related work as assigned.
Essential Job Functions
(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
  • Direct management and supervision of vital records processes and staff, ensuring accurate and timely processing, in accordance with federal and state statute, law and policies as well as Health District policies and procedures. Ensures staff are determining who is eligible to receive a birth certificate using state guidelines. Approves information and data entered by staff into the Arizona Office of Vital Records system after reviewing for accuracy. Responsible for recruiting, hiring, mentoring, evaluating and disciplinary actions for assigned personnel. Approves staff time sheets and manages leave requests.
  • Reviews and approves death certificate applications accurately and timely, in accordance with federal and state statute, law and policies as well as Health District policies and procedures. Quality assurance in determining who is eligible to receive a death certificate using state guidelines. Approves information and data entered by staff into the Arizona Office of Vital Records system after reviewing for accuracy.
  • Reviews and approves death record data received from off-line funeral homes or hospitals into the state system, in accordance with State statute, law and policies as well as Health District policies and procedures. Sometimes requires weekend hours in order to meet deadlines.
  • Reviews and approves birth record data received from hospitals into the state system, in accordance with state statute, law and policies as well as Health District policies and procedures. Description
  • Processes and determines eligibility for Acknowledgements of Paternity, in accordance with state statute, law and policies as well as Health District policies and procedures. Approves information and data entered by staff into state system after reviewing for accuracy.
  • Reviews and approves eligibility and corrects birth and death records, in accordance with state statute, law and policies as well as Health District policies and procedures. Approves corrections entered by staff into state system after reviewing for accuracy.
  • Responds to public inquiries and correspondence. Works regularly with funeral homes, physicians, medical examiners, lawyers, state agencies and other county departments. Attends meetings to stay current with vital records requirements and ensures staff are up-to-date on training related to these matters.
  • Evaluates accuracy of documents ensuring there is no fraud and that staff are adherent to confidentiality and records management requirements. Maintains records and documents in a secure and confidential manner in accordance with federal, state and local laws to ensure protection of personal identifying information of customers. Ensures safety and security of vital records paper, to include keeping accurate tally of paper used and inventory current; reporting paper use and wastage to the state.
  • Tracks clients, services provided, service delivery reports and performs quality assurance; adjusting the program as needed in accordance with federal and state statutes to improve service and quality. Formulates program reports for state and department Director, Deputy Director and Finance Manager.
  • Monitors vital records budget and collaborates with department Finance Manager to develop the program budget. Collects and processes revenues in the New World system; to include receipting. Works closely with department Director, Deputy Director and Finance Manager related to financial responsibilities.
  • Travels to other locations within Navajo County to provide vital record services and manages staff travel.
  • Assists with front desk duties and office manager responsibilities in the Holbrook office. Involves coordination with staff and managers of other programs within the department regarding mutual clients and/or issues of concern.
  • Performs other duties as assigned.

Knowledge and Skills
  • Knowledge of office management, to include staff supervision/management, records management, office and vital records practices and procedures. Ability to complete and carry out these complex and difficult tasks with minimal supervision.
  • Knowledge of considerable degree regarding federal, state, and county laws, policies and procedures applicable to the administration of vital records and ensures staff are also knowledgeable.
  • Knowledge of standard office equipment, computer software and spreadsheet applications.
  • Skill in development of departmental policies and procedures and ability to effectively implement and monitor.
  • Skill in interpreting and applying laws, statutes and policies to diverse situations and ensuring compliance.
  • Skill in working with sensitive, complicated and detailed information.
  • Skill in maintaining accurate, timely and confidential documentation and records.
  • Skill in effectively communicating verbally and in writing.
  • Skill of considerable degree in establishing and maintaining effective working relationships with employees, other agencies and the public.
  • Skill of considerable degree in public relations, to include ability to effectively communicate both verbally and in writing and to de-escalate heightened situations.

Desirable Qualifications
Bachelor's degree in Public Health, Health Administration, or related field; AND five years of progressively responsible administrative or records management experience; AND five years of supervisory experience preferred; OR equivalent combination of education, training and experience that demonstrates the ability to perform the complex and supervisory responsibilities of the position; AND a valid Arizona driver's license. Must hold or be able to obtain an Arizona Fingerprint Clearance Card to perform this position.
Employee Benefits
Navajo County offers a comprehensive employee benefits package to regular employees working 40
hours per week that includes:
(Regular Part Time employees working 30 - 39 hours a week receive some benefits on a pro-rated basis.
Part Time employees working less than 30 hours a week and temporary employees do not receive benefits)
01
Describe your thinking and decision-making style. How do you evaluate information, solve problems, and reach well-supported conclusions when working independently?
02
Describe your experience interpreting and applying statutes, regulations, policies, or procedures. How do you ensure your work and decisions are accurate and compliant?
03
Describe your supervisory experience, including how you establish expectations, promote accountability, and maintain an organized, high-performing team in a fast-paced environment.
Required Question

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