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Vital Records Jobs (NOW HIRING)

MyFlorida

OPS RECORDS SPECIALIST - 64913097

Miami, FL · On-site

$17.68/hr

OPS RECORDS SPECIALIST - 64913097 Pay Plan: Temp Position Number: 64913097 Salary: $17.68 Posting ... Process Vital-Chek reports such as Shipping Labels, UPS manifest, batch receipts, generate labels ...

Kinsley Power Systems

$65 - $95/hr

Develop vital records schedules * Evaluate existing records management procedures Qualifications * Bachelor's degree required * 5-7 years of experience in records management or related field

Kinsley Power Systems

Records Analyst

Washington, DC · On-site

$65 - $95/hr

Develop vital records schedules * Evaluate existing records management procedures Qualifications * Bachelor's degree required * 5-7 years of experience in records management or related field

Minnehaha County

Records Technician

Sioux Falls, SD · On-site

$23.64 - $26.07/hr

... vital records in accordance with legal requirements and office procedures. Receive documents for recording, collect applicable fees and accurately index and record submitted materials. Scan, image ...

kgs

Records Support Associate II

Washington, DC · On-site

Passport Applications, Lookout Records and other Consular Vital records as identified by Records Services. * Work with the Department's Resource Management Office on the repatriation loan debt ...

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How much do vital records jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for vital records in the United States is $16.54, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $18.03 per hour, depending on experience, location, and employer.

What is a vital records?

A Vital Records job involves managing and maintaining important government documents, such as birth certificates, death records, marriage licenses, and other legal documents. Workers in this field ensure records are accurate, secure, and accessible to authorized individuals. They may process requests, verify information, and assist the public with obtaining certified copies. This role is typically found in government agencies, health departments, or record-keeping offices.

What are the typical day-to-day responsibilities in a vital records position?

In a Vital Records role, your daily tasks generally include processing requests for birth, death, and marriage certificates, maintaining accurate records, and ensuring compliance with all confidentiality laws. You will frequently interact with the public, government agencies, and healthcare organizations to verify information and fulfill document requests. Attention to security and accuracy is crucial, as the documents handled have legal and personal significance. Additionally, you may be responsible for updating electronic records, assisting with data audits, and responding to inquiries in a timely and professional manner. Working as part of a team, you’ll help maintain the integrity and accessibility of vital records for the community.

What are the key skills and qualifications needed to thrive in a vital records position, and why are they important?

To thrive in a Vital Records position, strong attention to detail, organizational skills, and an understanding of data privacy regulations are essential, often supported by administrative experience or a background in records management. Familiarity with vital records management systems, electronic databases, and sometimes certification in records management (CRM) can be beneficial. Excellent communication, discretion, and customer service skills help professionals interact effectively with the public and other agencies. These skills are vital to ensure the accurate, secure, and efficient handling of sensitive legal documents such as birth, death, and marriage certificates.

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What cities are hiring for Vital Records jobs?

Cities with the most Vital Records job openings:

What states have the most Vital Records jobs?

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Vital Records jobs near you
Infographic showing various Vital Records job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $34,406 per year, or $16.5 per hour.

HIM Vital Statistics Specialist 40D

Care New England Health System

Providence, RI • On-site

$100K - $101K/yr

Full-time

Posted 26 days ago

Care New England Health System rating

7.4

Company rating: 7.4 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

267th of 898 rated healthcare providers

Job description

Job Summary

The HIM Vital Statistics Specialist completes and files birth and death certificates according to guidelines established by the Rhode Island Department of Health, Division of Vital Records. Processes, completes, and registers Voluntary Affidavits of Paternity. The incumbent ensures the accuracy of the information, processes certificates, and serves as a resource to the State Bureau of Vital Records. Assists external departments in processes of births, deaths and fetal deaths.

Duties & Responsibilities

Ensures the daily morning birth collection and distribution job specific process is accomplished efficiently and accurately.Ensures the accuracy of all birth and death certificate information.Processes all birth and death certificates.Work with and support the State Bureau of Vital Records.Work with and support the State Bureau of Vital Records.Serves as liaison between the patient and Department of Health, Division of Vital Records.Provide assistance and support to hospital medical staff.Demonstrates expertise in using current software programs, and willingness to learn new programs.Provides support and assistance within the department.Participates in functions to achieve overall department goals and objectives.Performs other job-related duties as required or directed.

Requirements

Associates Degree with appropriate clerical skills or at least three years equivalent experience in a healthcare environment. Must have knowledge of Medical Terminology, Word Processing and other computer applications. Knowledge/experience in health information applications preferred.  Proficient knowledge of Laws and Regulations established by the State of RI Department of Health, Vital Records, in processing and registering all birth and death certificates preferred. Must be able to type a minimum of 50 words per minute and operate standard office equipment as necessary.  Ability to work without constant supervision. Must have excellent interpersonal and communication skills and be proficient in the English language. Notary Public in the State of Rhode Island or eligible to become one. Must have flexibility to occasionally work additional, unscheduled hours, including holidays.

WIH Internal Posting Period: 8/12/26-8/21/26

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation's top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Employment Type: FULL_TIME

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