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How much do vital records jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for vital records in the United States is $16.54, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $18.03 per hour, depending on experience, location, and employer.

What is a vital records?

A Vital Records job involves managing and maintaining important government documents, such as birth certificates, death records, marriage licenses, and other legal documents. Workers in this field ensure records are accurate, secure, and accessible to authorized individuals. They may process requests, verify information, and assist the public with obtaining certified copies. This role is typically found in government agencies, health departments, or record-keeping offices.

What are the typical day-to-day responsibilities in a vital records position?

In a Vital Records role, your daily tasks generally include processing requests for birth, death, and marriage certificates, maintaining accurate records, and ensuring compliance with all confidentiality laws. You will frequently interact with the public, government agencies, and healthcare organizations to verify information and fulfill document requests. Attention to security and accuracy is crucial, as the documents handled have legal and personal significance. Additionally, you may be responsible for updating electronic records, assisting with data audits, and responding to inquiries in a timely and professional manner. Working as part of a team, you’ll help maintain the integrity and accessibility of vital records for the community.

What are the key skills and qualifications needed to thrive in a vital records position, and why are they important?

To thrive in a Vital Records position, strong attention to detail, organizational skills, and an understanding of data privacy regulations are essential, often supported by administrative experience or a background in records management. Familiarity with vital records management systems, electronic databases, and sometimes certification in records management (CRM) can be beneficial. Excellent communication, discretion, and customer service skills help professionals interact effectively with the public and other agencies. These skills are vital to ensure the accurate, secure, and efficient handling of sensitive legal documents such as birth, death, and marriage certificates.

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What cities are hiring for Vital Records jobs?

Cities with the most Vital Records job openings:

What states have the most Vital Records jobs?

States with the most job openings for Vital Records jobs include:

What job categories do people searching Vital Records jobs look for?

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Vital Records jobs near you
Infographic showing various Vital Records job openings in the United States as of August 2026, with employment types broken down into 82% Full Time, 6% Part Time, and 12% Contract. Highlights an 100% In-person job distribution, with an average salary of $34,406 per year, or $16.5 per hour.

Office Specialist II Vital Records Administration

Salt Lake City, UT

Utah Division of Human Resource Management
See more jobs at Utah Division of Human Resource Managementexternal

Full-time

Posted 12 days ago

Job description

Are you interested in starting or changing to a rewarding career? Join the Utah Department of Health & Human Services as an Office Specialist II of the Vital Records Administration. You will work with a dynamic group of like-minded professionals in a fast paced comfortable setting. This role goes beyond basic clerical tasks like filing and answering phones. It requires high-level administrative skills and significant attention to detail regarding policy and procedure. 
The position involves issuing and amending vital records, which requires advanced office skills and the ability to utilize complex systems. The successful candidate must be able to gather and apply pertinent rules, regulations, policies, and procedures to individual customer interactions effectively. This is an in office, 8-5, M-F position.

Key responsibilities and day to day responsibilities of this position:

  • Performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, accounts payable/receivable.
  • Writing or drafting correspondence, reports, documents and/or other written materials.
  • Typing and preparing reports or other written materials from source documents, transcription, etc.

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