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Public Records Manager Jobs (NOW HIRING)

Klickitat County

Public Records Adminstrator

Goldendale, WA · On-site

$75K - $85K/yr

Oversees public records management and Public Records Act compliance Develops policy and systems for public records management and provides guidance and training to all County departments and Elected ...

City of Charlotte

Public Records Specialist

Charlotte, NC · On-site

$24 - $34.30/hr

... Public Records Specialist who has knowledge and experience in records and information management ... This individual will also be able to effectively manage changing priorities. The successful ...

State of Washington

Public Records Analyst

Olympia, WA · On-site

$58K - $78K/yr

This position manages the public records program and responds to requests from members of the public, groups, or organizations representing members of the public. This position also assists with ...

City of Pensacola

Public Records Coordinator

Pensacola, FL · On-site

$38K - $65K/yr

Work experience can be substituted for education lacking or education can be substituted for experience Prefer relevant experience in public records management, public administration, paralegal work ...

State of Washington

Public Records Analyst

Olympia, WA · On-site

$58K - $78K/yr

This position manages the public records program and responds to requests from members of the public, groups, or organizations representing members of the public. This position also assists with ...

Tucson Talent

City Records Manager

Tucson, AZ · On-site

Oversees the City's public records request program and serves as a subject matter expert on records ... Manages assigned staff, including assigning and reviewing work, managing schedules, completing ...

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Public Records Manager information

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$35K

$75.2K

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How much do public records manager jobs pay per year?

As of Jul 6, 2026, the average yearly pay for public records manager in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Public Records Managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What are the key skills and qualifications needed to thrive as a Public Records Manager, and why are they important?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

What does a Public Records Manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.
More about Public Records Manager jobs
What cities are hiring for Public Records Manager jobs? Cities with the most Public Records Manager job openings:
What are the most commonly searched types of Public Records jobs? The most popular types of Public Records jobs are:
What states have the most Public Records Manager jobs? States with the most job openings for Public Records Manager jobs include:
What job categories do people searching Public Records Manager jobs look for? The top searched job categories for Public Records Manager jobs are:
Public Records Manager jobs near you
Infographic showing various Public Records Manager job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 67% In-person, and 33% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Public Records Adminstrator

Klickitat County, WA

Goldendale, WA • On-site

$75K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Salary : $75,732.80 - $85,176.00 Annually
Location : Goldendale and White Salmon, WA
Job Type: Full-Time
Job Number: 2026-00019
Department: Prosecuting Attorney's Office
Opening Date: 06/17/2026
Basic Job Purpose/Function
This position serves as the County Public Records Administrator. Performs a variety of complex duties associated with fulfilling requests for public records as required under Washington State's Public Records Act (RCW 42.56). Oversees public records management and Public Records Act compliance. Develops policy and systems for public records management and provides guidance and training to all County departments and Elected Official's Offices for the effective and appropriate disclosure and retention of public records in the spirit of full assistance to citizens and departments and transparency under the Act.
Essential Job Duties
  1. Serves as primary contact for processing requests for public records. Assist with requests for discovery.
  2. Communicate with requestors to provide assistance and timely action on public records requests, including clarifying and prioritizing elements of the requests, establishing reasonable timeframes for response and communicating clearly in writing. Prepare or coordinate response letters to requestors; assist with scheduling appointments for review of records; oversee review of records; and, respond to questions related to the County's Public Disclosure and Production Policy.
  3. Coordinate with County departments and offices on locating responsive records and production of records and information responsive to requests. Direct time frames for responses. Coordinate assembly of multi-departmental responses.
  4. Review collected records to ensure they are responsive and complete according to the request. Conduct research and analysis to determine if collected records are exempt from disclosure and coordinate the review of records which may be exempt and prepare required redaction report(s).
  5. Develop, implement, and maintain a centralized system and tracking process for all public disclosure requests, including the filing and retrieval, indexing, retention, storage, scanning, and reproduction of County records, ensuring that the records are researched, analyzed and processed for public disclosure in accordance and compliance with applicable federal, state and local laws and regulations. .
  6. Provide guidance and support to offices and departments to understand and utilize the Washington State Archive retention policies and procedures.
  7. Provide guidance to departments and offices for all public records, not required in their current operation, to be transferred to the state archives so that the valuable and historical records of the state may be centralized, made more widely available and insured permanent preservation, provided such public records are not approved for destruction.
  8. Provide guidance to all departments and offices appropriate public records management practices and policies.
  9. Coordinate with the Information Technology staff and County departments and offices' Public Records Officers on compliance with the Public Records Act and state retention requirements. Administer applicable policies and propose changes as needed to address changing technology and improvements to County retention systems.
  10. Assist departments in researching information and documents stored in various formats to fulfill requests for public records and retention schedules.
  11. Acts as liaison between state and local offices in matters of county records management and the Public Records Act.
  12. Organize, provide and/or present county-wide training regarding retention of records and public records requests.
  13. Develop and maintain a variety of performance measures documenting volumes and complexity of request and work effort required to comply with federal, state and local laws, policies and procedures related to fulfilling records requests.
  14. Model a high standard of professional conduct, assure that absolute confidentiality is maintained as required, and exercise discretion regarding exemptions to information the Public Records Administrator may view in the course of fulfilling their responsibilities.
  15. Assists in the planning and development of the project budget and develops long range operational plans for retention and public records requests process.
  16. Locates, prepares applications, and utilizes grants in meeting program objectives, including exploring County-Wide retention software systems grants. Monitors and ensures all requirements of grants and contracts are met.
  17. Creates and updates forms for use by the public and departments/offices. Posts forms on County website as necessary.
  18. Ability to attend conferences/training overnight and retain WAPRO certification.

Additional Job Duties:
  1. Represents the County as spokesperson at public meetings, as assigned.
  2. Perform other related duties as needed.

Requirements/Minimum Qualifications
  • Knowledge of principles, practices, and techniques and advanced computer skills to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
  • Knowledge of local government practices and procedures, records management practices for archiving documents and Electronically Stored Information (ESI), e-mail and Web administration and archiving are desired.
  • Knowledge of applicable RCW's and WAC's

Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • AA or BA in Office Management, Public Administration or a related field is preferred
  • Minimum of 6 years technical experience relating to public records and archiving.

Licenses, Certificates and Other Requirements
Valid state driver's license in state of residence.
The selected candidate will be required to undergo fingerprinting, pass a criminal history background check, and complete security awareness training as a condition of employment.
Certified as a Public Records Officer by the Washington State Association of Public Records Officials within two years of hire.
Klickitat County offers a generous benefit package which includes: Vacation, sick and paid holiday leave along with medical, dental, vision and life and LTD insurance and substantial County contributions towards premiums and a retirement package through the Washington State Department of Retirement System. Additionally, employees are offered a flexible spending account, two Deferred Compensation programs, voluntary life and LTD insurance, AFLAC coverage and a variety of on-going training programs.
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