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Apostille Jobs (NOW HIRING)

Robert Half

Corporate Paralegal

Manhattan, NY · On-site

$100K - $130K/yr

... apostille coordination, mailings, and invoice reconciliation. • At least 2 years of experience in a paralegal role, with exposure to corporate or commercial real estate matters. • Working ...

Equiliem

Office Specialist

Boise, ID · On-site

Be able to file and retrieve physical and scanned order information Facilitate transfer of requests for Apostille to the Idaho Secretary of State Determines correspondence distribution action, sorts ...

dct

Corporate Paralegal

Saint Louis, MO · On-site

$69K - $92K/yr

Notarize corporate and legal documents and assist with related authentication, apostille, and certification requirements. * Maintain hard-copy and electronic files of executed agreements, corporate ...

Marshall University

Administrative Assistant

Huntington, WV · On-site

$28K - $37K/mo

Notary for diplomas/transcripts/apostille * Assist with Commencement preparations and other duties as assigned. Location MU - Marshall University Salary Range $28,777-$37,410 - Salary is commensurate ...

Pearl Law Group

Global Case Assistant

San Francisco, CA

$20 - $26.50/hr

... and apostille of documents Drafting visa application letters and visa application forms Entering data and uploading documents into our firm's immigration database Preparing billing intake forms ...

Pearl Law Group

Global Case Assistant

San Francisco, CA · On-site

$20 - $26.50/hr

... apostille of documents • Drafting visa application letters and visa application forms • Entering data and uploading documents into our firm's immigration database • Preparing billing intake ...

MX1

Executive Assistant

Mclean, VA · On-site

$95K - $108K/yr

Support paralegals - apostille, signatures, filings, etc. * General Administrative Support * Coordinate with other administrative assistants for consistent support and ensure smooth operation of all ...

Campbellsville

$17.25 - $23/hr

Assisting students in the processing of apostille requests, including guiding students through each step of the process * Keeping track of inventory of office supplies and ordering new supplies in a ...

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How much do apostille jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for apostille in the United States is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $26.68 per hour, depending on experience, location, and employer.

What are some of the common challenges faced by professionals working in Apostille services?

Professionals working in Apostille services often face challenges such as managing high volumes of sensitive documents with tight deadlines, navigating changing international requirements, and ensuring all documents meet strict legal standards for authentication. They must stay up-to-date with evolving regulations and adapt quickly to new procedures implemented by authorities in various jurisdictions. Additionally, effective communication is vital when working with clients and government agencies to clarify the status of documents and resolve any discrepancies that may arise. This role demands both precision and flexibility to consistently deliver timely, accurate document authentication.

How much do apostille agents make?

Apostille agents typically earn between $12 and $20 per hour, with annual salaries ranging from approximately $25,000 to $40,000 depending on experience and location. Compensation may also include commissions or fees for expedited services, and some agents work independently or for document service companies.

How to become an apostille agent?

To become an apostille agent, you typically need knowledge of document legalization processes, familiarity with state and federal requirements, and strong organizational skills. While formal certification is not mandatory, understanding the legal standards and building relationships with government agencies can enhance credibility. Some agents also pursue training or certifications related to document authentication to improve their expertise.

What are the key skills and qualifications needed to thrive in the Apostille position, and why are they important?

To succeed in an Apostille role—typically found in notary, legal, or document authentication work—you need meticulous attention to detail, thorough knowledge of official certification procedures, and often formal notary or legal qualifications. Familiarity with document management systems, government authentication databases, and official seals or stamps is essential. Strong organizational skills, discretion, and clear client communication are crucial for efficiently handling sensitive documents. These abilities ensure documents are authenticated accurately and lawfully, minimizing errors and avoiding processing delays.

What is the difference between an apostille and a notary?

An apostille is a certification issued by a government authority that authenticates the origin of a document for international use, often required for legal or official purposes. A notary public is a person authorized to witness signatures, administer oaths, and verify identities within a jurisdiction, but does not authenticate documents for international recognition. Both roles involve document verification but serve different legal functions and processes.

What is an Apostille job?

An Apostille job typically involves certifying documents for international use by verifying their authenticity. Professionals in this role ensure that documents like birth certificates, marriage licenses, and legal papers meet the requirements of the Hague Apostille Convention. The process involves obtaining an official seal from a designated authority, such as a state or national government office. This authentication allows documents to be accepted in foreign countries without further legalization.

What is the job description of an apostille?

An apostille specialist is responsible for verifying, preparing, and processing documents to obtain an apostille certification, which authenticates the document for international use. This role often involves reviewing legal documents, understanding government procedures, and ensuring compliance with specific requirements. Attention to detail and knowledge of relevant regulations are essential skills for this position.
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Apostille jobs near you
Infographic showing various Apostille job openings in the United States as of July 2026, with employment types broken down into 95% Full Time, and 5% Contract. Highlights an 95% In-person, and 5% Remote job distribution, with an average salary of $49,405 per year, or $23.8 per hour.
Corporate Paralegal

Corporate Paralegal

Robert Half

Manhattan, NY • On-site

$100K - $130K/yr

Full-time

Posted 24 days ago

Job description

We are looking for a Legal Transactions Paralegal to support a busy real estate legal team in New York, New York. This role focuses on coordinating transaction documentation, organizing closing materials, and assisting attorneys with a wide range of commercial property matters across domestic and international deals. The ideal candidate brings strong document management skills, attention to detail, and the ability to keep multiple workstreams moving efficiently in a deadline-driven environment.


Responsibilities:

• Support attorneys with the preparation and circulation of closing documentation for commercial real estate purchases, sales, leases, and financing matters in North America and Europe.

• Create and maintain transaction checklists, follow up on outstanding items, and help keep deal milestones on schedule.

• Compile signature packages, coordinate execution logistics, and ensure completed pages are received and organized properly.

• Prepare complete sets of executed closing documents and assemble final files for recordkeeping and distribution.

• Maintain digital transaction records by filing newly received materials and keeping closing databases accurate and current.

• Coordinate the collection of lien release documentation after mortgage obligations have been satisfied.

• Prepare and transmit corporate records and related legal documents in support of active matters.

• Assist with drafting asset management materials, including notices, consent documents, and lender-related requests.

• Provide administrative and document support such as redlining, formatting updates, notarizations, apostille coordination, mailings, and invoice reconciliation.

• At least 2 years of experience in a paralegal role, with exposure to corporate or commercial real estate matters.
• Working knowledge of commercial real estate transactions, including acquisitions, dispositions, leasing, and financing documents.
• Experience using case management or legal document tracking systems to organize files and monitor matter progress.
• Strong written document handling skills, including proofreading, redlining, and preparing execution-ready materials.
• Ability to manage multiple deadlines simultaneously while maintaining a high level of accuracy and follow-through.
• Comfortable supporting attorneys on cross-border transactions and coordinating materials across multiple stakeholders.
• Notary experience, including familiarity with apostille processes, is preferred.
• Proficiency with standard office and legal document software, along with strong organizational and communication skills.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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