Apostille Jobs (NOW HIRING)

Requisition No: 881271 

Agency: Department of State

Working Title: DOS- REGULATORY SPECIALIST I - 45000160

 Pay Plan: Career Service

Position Number: 45000160 

Salary:  $34,760.04 annually 

Posting Closing Date: 08/13/2026 

Total Compensation Estimator Tool

Department of State

Regulatory Specialist I

Division of Corporations

Bureau of Commercial Information Services

***Multiple positions may be filled***

Open Competitive

Minimum Qualifications:

• High School Diploma or equivalent
• Six (6) months clerical work experience

Preferences:

• Experience in check processing
• Experience in Outlook
• Fluent in Spanish

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This is technical work requiring independent judgement in examining various business entity and financial filings, service or process and apostille/notarial requests for quality assurance and legal compliance in the Division of Corporations/Records Certification section.

Receives and examines corporate, limited liability company, limited partnership, general partnership and fictitious name filing requests; certification requests, apostille/notarial requests; and service of process requests from the public via front counter.  Reviews documents, calculates and receives all fees required by statute. Determines what categories in the data base to input filing fees.  Validates documents with validation number and document tracking number then forwards to the appropriate filing sections for processing.  Balance and batch checks, then forward them to the Fiscal Office for deposit.  Provides assistance the public at the front counter with questions and appropriate filing forms or request documents and fees. Provide assistance and information on the location of other offices that may require a filing after filing with the Division. Process certification of records, apostille/notarial certification and service of process filings. Examines and analyzes related information to determine compliance with laws and rules. Makes determinations requiring applications of diverse law and polices and provides technical assistance to attorneys and others to correct defects and to assist as necessary.  Identifies defects and deficiencies and communicates verbally and in writing with attorneys, commercial and governmental entities, and applicants to assist in clarifications and verbal corrections.  Computes and verifies proper fees have been paid. Assist callers and clients at the public counter with questions regarding certification of records, apostille/notarial certification and service of process filings. Independently conducts post-filing review of records for quality assurance. Maintains records and statistic of filings received, approved or rejected, utilizing a complex interactive computer database. Performed independent research and verifications of corporate documents. Make copies and corrections as necessary, and prepares correspondences.

Performs other work related duties as required.

Knowledge/Skills/Abilities:

• Ability to review business entity documents for compliance with applicable laws and regulations 
• Knowledge of various business filings and related documents 
• Ability to review data for accuracy and completeness
• Ability to establish and maintain working relationships 
• Ability to communicate both verbally and in writing
• Ability to perform basic arithmetical calculations 
• Ability to utilize a computer data base
• Knowledge of principles and techniques of effective verbal and written communication 
• Knowledge of legal terminology.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.