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Apostille Jobs (NOW HIRING)

Marshall University

Administrative Assistant

Huntington, WV · On-site

$28K - $37K/yr

Notary for diplomas/transcripts/apostille * Assist with Commencement preparations and other duties as assigned. Location MU - Marshall University Salary Range $28,777-$37,410 - Salary is commensurate ...

Groupon

Paralegal

Chicago, IL

Manage notarization, apostille, and proxy document processes. * Review and route engagement letters for law-firm onboarding. Corporate governance & compliance platforms * Administer the Diligent ...

Groupon

Paralegal

Chicago, IL · On-site

Manage notarization, apostille, and proxy document processes. * Review and route engagement letters for law-firm onboarding. Corporate governance & compliance platforms * Administer the Diligent ...

Proskauer

Foreign Filing Paralegal

New York, NY · On-site

$90K - $120K/yr

Coordinate with outside vendors to handle foreign formalities, e.g. translations, formal drawings, and apostille/legalization as necessary to comply with country law requirements. * Prepare draft ...

Groupon

Paralegal

Chicago, IL

Manage notarization, apostille, and proxy document processes. * Review and route engagement letters for law-firm onboarding. Corporate governance & compliance platforms * Administer the Diligent ...

Capio Group

Business Lead

Sacramento, CA · Remote

$120K - $130K/yr

Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...

Capio Group

Business Lead

Sacramento, CA · On-site +1

$120K - $130K/yr

Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...

BNY

Vice President, Paralegal Manager

Manhattan, NY · On-site

Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines. * Partner with colleagues in ...

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Apostille information

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How much do apostille jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for apostille in the United States is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $26.68 per hour, depending on experience, location, and employer.

How do you become an apostille agent?

To become an apostille agent, individuals typically need knowledge of document legalization processes and familiarity with government procedures. Gaining experience in administrative or legal environments and understanding relevant state or federal requirements can help qualify for the role. Certification is not always required but can enhance credibility in the field.

What are some of the common challenges faced by professionals working in Apostille services?

Professionals working in Apostille services often face challenges such as managing high volumes of sensitive documents with tight deadlines, navigating changing international requirements, and ensuring all documents meet strict legal standards for authentication. They must stay up-to-date with evolving regulations and adapt quickly to new procedures implemented by authorities in various jurisdictions. Additionally, effective communication is vital when working with clients and government agencies to clarify the status of documents and resolve any discrepancies that may arise. This role demands both precision and flexibility to consistently deliver timely, accurate document authentication.

How to become an apostille agent?

To become an apostille agent, you typically need knowledge of document legalization processes and familiarity with state-specific requirements. Gaining experience in document handling, certification, or notary services can be beneficial, and understanding the legal standards for apostilles is essential. Certification is not always mandatory but can enhance credibility in the field.

How to do apostille work as a notary?

A notary performing apostille work must verify the authenticity of documents, often by notarizing them first, then submitting them to the appropriate state or federal authority for authentication. This process involves understanding the specific requirements of the issuing authority and may require additional certifications or training. Notaries should ensure proper record-keeping and stay updated on relevant laws and procedures.

What are the key skills and qualifications needed to thrive in the Apostille position, and why are they important?

To succeed in an Apostille role—typically found in notary, legal, or document authentication work—you need meticulous attention to detail, thorough knowledge of official certification procedures, and often formal notary or legal qualifications. Familiarity with document management systems, government authentication databases, and official seals or stamps is essential. Strong organizational skills, discretion, and clear client communication are crucial for efficiently handling sensitive documents. These abilities ensure documents are authenticated accurately and lawfully, minimizing errors and avoiding processing delays.

What is an Apostille job?

An Apostille job typically involves certifying documents for international use by verifying their authenticity. Professionals in this role ensure that documents like birth certificates, marriage licenses, and legal papers meet the requirements of the Hague Apostille Convention. The process involves obtaining an official seal from a designated authority, such as a state or national government office. This authentication allows documents to be accepted in foreign countries without further legalization.

What is the job description of an apostille?

An apostille specialist is responsible for processing and authenticating documents for international use by obtaining apostilles from government authorities. The role involves verifying document authenticity, completing required paperwork, and ensuring compliance with legal standards, often requiring attention to detail and knowledge of legal or administrative procedures.
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Apostille jobs near you
Infographic showing various Apostille job openings in the United States as of June 2026, with employment types broken down into 90% Full Time, and 10% Contract. Highlights an 100% In-person job distribution, with an average salary of $49,405 per year, or $23.8 per hour.
Administrative Assistant

Administrative Assistant

Marshall University

Huntington, WV • On-site

$28K - $37K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Answer phone calls and greet walk-in constituents.

  • Manage eShipGlobal account and shipments, and coordinate international mailing of diplomas and transcripts.

  • Assist with commencement preparations, diploma mailing, and enrollment and degree verifications.

Marshall University rating

6.3

Company rating: 6.3 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

464th of 544 rated colleges and universities

Job description

Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:
  • Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
  • Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
  • Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
  • Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
  • Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
  • Work week is 37.5 hrs.
  • A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
  • Holidays - Employees receive 13 Paid Holidays
  • Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
  • Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
  • Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
  • Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
  • Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
  • Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!
Position Information
Position Title
Administrative Assistant
Banner Position Number
002028
E-Class
CN - Class Nonexempt FT .53 or >
Classification Title
Administrative Assistant
Department
Registrar - MU2030
Job Description
The Administrative Assistant will:
  • Answer phone and greet walk-in constituents
  • Manage eShipGlobal account and shipments
  • Approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar
  • Assist with commencement confirmed attendees database and pronunciation list for readers
  • Provide backup registration window, desk, and phone coverage
  • Assist with preparing and mailing diplomas after degrees are awarded
  • Coordinate international mailing of diplomas/transcripts, and correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up
  • Assist with enrollment and degree verifications during peak times
  • Assist with transcript questions
  • Notary for diplomas/transcripts/apostille
  • Assist with Commencement preparations and other duties as assigned.

Location
MU - Marshall University
Salary Range
$28,777-$37,410 - Salary is commensurate with education, experience, and internal equity
Salary Grade
2
Salary Type
Salary
Time Type
Full-Time
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education
Associates degree
Experience
1-2 years directly related work experience
Preferred Qualifications
Education
Bachelors degree
Experience
3 years in higher education or related field.
Posting Detail Information
Posting Number
MU1143NE
Open Date
05/12/2026
Close Date
Open Until Filled
Yes
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