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Apostille Jobs (NOW HIRING)

Marshall University

Administrative Assistant

Huntington, WV · On-site

$28K - $37K/yr

Notary for diplomas/transcripts/apostille * Assist with Commencement preparations and other duties as assigned. Location MU - Marshall University Salary Range $28,777-$37,410 - Salary is commensurate ...

State of Connecticut

Processing Technician

Hartford, CT · On-site +1

$55K - $72K/yr

ABOUT THE ROLE The selected candidate will process payments for various transactions and manage financial statements, notary applications and renewals, and document authentication and apostille ...

e.l.f. Beauty

Sr. IP Paralegal

New York, NY · Hybrid

Formal document management: obtaining signatures for trademark and patent documents (i.e. declarations, assignments, Apostille certification, powers of attorney) * Conduct online investigations of ...

State of Pennsylvania

Clerical Assistant 2

Harrisburg, PA · On-site

$36K - $53K/yr

Handle certification and apostille requests and keep accurate logs of all activity * Legislation Tracking: Record signed legislation, carry bills to the Governor's Office, and maintain computer ...

Proskauer

Foreign Filing Paralegal

New York, NY · On-site

$90K - $120K/yr

Coordinate with outside vendors to handle foreign formalities, e.g. translations, formal drawings, and apostille/legalization as necessary to comply with country law requirements. * Prepare draft ...

Wayland Academy

Registrar

Beaver Dam, WI

Regulate apostille requests and process through the Secretary of State's office. * Manage summer school schedules and grades. * Maintain current and archival student and curricular records in ...

Capio Group

Business Lead

Sacramento, CA · Remote

$120K - $130K/yr

Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...

Capio Group

Business Lead

Sacramento, CA · On-site +1

$120K - $130K/yr

Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...

embecta

Corporate Paralegal

Parsippany, NJ · Hybrid

$87K - $116K/yr

Manage document execution (including signatures, notarization, legalization, apostille, etc.), filings,registrations, and deadlines. * Manage Board and Committee calendar and scheduling. * Assist ...

embecta

Corporate Paralegal

Parsippany, NJ · On-site

$87K - $116K/yr

Manage document execution (including signatures, notarization, legalization, apostille, etc.), filings, registrations, and deadlines. * Manage Board and Committee calendar and scheduling. * Assist ...

e.l.f. Beauty

Sr. IP Paralegal

Oakland, CA · Hybrid

$105K - $140K/yr

Formal document management: obtaining signatures for trademark and patent documents (i.e. declarations, assignments, Apostille certification, powers of attorney) * Conduct online investigations of ...

e.l.f. Beauty

Sr. IP Paralegal

Oakland, CA · Hybrid

Formal document management: obtaining signatures for trademark and patent documents (i.e. declarations, assignments, Apostille certification, powers of attorney) * Conduct online investigations of ...

e.l.f. Beauty

Sr. IP Paralegal

New York, NY · On-site

$105K - $140K/yr

Formal document management: obtaining signatures for trademark and patent documents (i.e. declarations, assignments, Apostille certification, powers of attorney) * Conduct online investigations of ...

e.l.f. Beauty

Sr. IP Paralegal

New York, NY · Hybrid

$105K - $140K/yr

Formal document management: obtaining signatures for trademark and patent documents (i.e. declarations, assignments, Apostille certification, powers of attorney) * Conduct online investigations of ...

South Beach Apostille Translation Notary

Be Seen First

Notary Processor

Miami Beach, FL · On-site

$2K - $5K/mo

Hello we are looking for a notary and online processor. Responsibilities consist of responding to online job request for Notary and document Fulfillment for international needs. On site Notary jobs ...

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How much do apostille jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for apostille in the United States is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $26.68 per hour, depending on experience, location, and employer.

What are some of the common challenges faced by professionals working in Apostille services?

Professionals working in Apostille services often face challenges such as managing high volumes of sensitive documents with tight deadlines, navigating changing international requirements, and ensuring all documents meet strict legal standards for authentication. They must stay up-to-date with evolving regulations and adapt quickly to new procedures implemented by authorities in various jurisdictions. Additionally, effective communication is vital when working with clients and government agencies to clarify the status of documents and resolve any discrepancies that may arise. This role demands both precision and flexibility to consistently deliver timely, accurate document authentication.

What are the key skills and qualifications needed to thrive in the Apostille position, and why are they important?

To succeed in an Apostille role—typically found in notary, legal, or document authentication work—you need meticulous attention to detail, thorough knowledge of official certification procedures, and often formal notary or legal qualifications. Familiarity with document management systems, government authentication databases, and official seals or stamps is essential. Strong organizational skills, discretion, and clear client communication are crucial for efficiently handling sensitive documents. These abilities ensure documents are authenticated accurately and lawfully, minimizing errors and avoiding processing delays.

What is an Apostille job?

An Apostille job typically involves certifying documents for international use by verifying their authenticity. Professionals in this role ensure that documents like birth certificates, marriage licenses, and legal papers meet the requirements of the Hague Apostille Convention. The process involves obtaining an official seal from a designated authority, such as a state or national government office. This authentication allows documents to be accepted in foreign countries without further legalization.

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Apostille jobs near you
Infographic showing various Apostille job openings in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 75% In-person, and 25% Hybrid job distribution, with an average salary of $49,405 per year, or $23.8 per hour.
Administrative Assistant

Administrative Assistant

Marshall University

Huntington, WV • On-site

$28K - $37K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 25 days ago

Marshall University rating

6.7

Company rating: 6.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

415th of 534 rated colleges and universities

Job description

Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:
  • Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
  • Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
  • Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
  • Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
  • Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
  • Work week is 37.5 hrs.
  • A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
  • Holidays - Employees receive 13 Paid Holidays
  • Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
  • Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
  • Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
  • Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
  • Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
  • Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!
Position Information
Position Title
Administrative Assistant
Banner Position Number
002028
E-Class
CN - Class Nonexempt FT .53 or >
Classification Title
Administrative Assistant
Department
Registrar - MU2030
Job Description
The Administrative Assistant will:
  • Answer phone and greet walk-in constituents
  • Manage eShipGlobal account and shipments
  • Approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar
  • Assist with commencement confirmed attendees database and pronunciation list for readers
  • Provide backup registration window, desk, and phone coverage
  • Assist with preparing and mailing diplomas after degrees are awarded
  • Coordinate international mailing of diplomas/transcripts, and correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up
  • Assist with enrollment and degree verifications during peak times
  • Assist with transcript questions
  • Notary for diplomas/transcripts/apostille
  • Assist with Commencement preparations and other duties as assigned.

Location
MU - Marshall University
Salary Range
$28,777-$37,410 - Salary is commensurate with education, experience, and internal equity
Salary Grade
2
Salary Type
Salary
Time Type
Full-Time
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education
Associates degree
Experience
1-2 years directly related work experience
Preferred Qualifications
Education
Bachelors degree
Experience
3 years in higher education or related field.
Posting Detail Information
Posting Number
MU1143NE
Open Date
05/12/2026
Close Date
Open Until Filled
Yes
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