Full Time Apostille Jobs (NOW HIRING)

Location: Arlington, VA (with regular travel into Washington, DC)
Job Type: Full-Time
Pay: $19–$25/hour, based on experience

About Us

Elite Documents is a document authentication, apostille, and legalization company serving the DC, Virginia, and Maryland metro area. We help individuals and businesses navigate the U.S. Department of State, foreign embassies, and consulates to get their documents legalized for international use. We're a SWaM-certified small business built on speed, accuracy, and personal service.

About the Role

The In-House Administrator provides administrative support for Elite Documents' day-to-day operations. This role focuses on organizing client files, supporting office workflows, assisting customers, and ensuring documents are processed accurately and efficiently. As the employee becomes familiar with our processes and meets the necessary requirements, there may be opportunities to take on courier responsibilities in the future.

What You'll Do

• Serve as the primary point of contact for office administrative operations
• Print shipping labels and prepare outgoing shipments
• Prepare, organize, copy, and maintain client folders and records
• Answer phones and respond to client emails and other communications
• File, organize, and maintain documents, notes, and internal team communications
• Assist with document processing and other administrative tasks as assigned
• Complete special projects independently or as part of a team
• Maintain accurate records and ensure attention to detail throughout all tasks

What We're Looking For

• Strong organizational skills and attention to detail
• Dependable and a team player
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Professional and customer-focused attitude
• Willingness to learn new software, systems, and processes
• Must become a licensed Notary Public (or obtain a commission within a designated timeframe if not already commissioned)

Growth Opportunity

As you gain experience and become familiar with Elite Documents' operations, you may have the opportunity to expand your responsibilities to include courier duties. This may involve delivering and retrieving client documents from the U.S. Department of State, local agencies, courthouses, embassies, and consulates. Employees interested in this advancement must have reliable transportation and meet any additional role requirements.

Elite Documents is a fast-growing, 5-star rated document processing company serving clients across the Washington, DC metro area. We operate both remotely and in-office, giving our team the flexibility to work in the environment where they perform best. Our work sits at the intersection of precision, confidentiality, and speed — processing critical documents that businesses and individuals depend on every day.
We're building a team of detail-oriented professionals who take pride in accuracy and understand the importance of what they handle. At Elite Documents, you're not just pushing paper — you're keeping operations moving for clients who count on us.
We offer competitive pay with growth potential, health insurance, and a culture that rewards reliability and performance. As we continue to expand, we're creating real opportunities for the right people to grow with us.