Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines. * Partner with colleagues in ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines. * Partner with colleagues in ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines. * Partner with colleagues in ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines. * Partner with colleagues in ...
Registrar - Extended Deadline
Wooster, OH · On-site
Oversees the Apostille notarization process * Oversees and maintains effective grading records and procedures * Performs other duties and responsibilities as required or assigned * Supervises staff ...
Registrar - Extended Deadline
Wooster, OH · On-site
Oversees the Apostille notarization process * Oversees and maintains effective grading records and procedures * Performs other duties and responsibilities as required or assigned * Supervises staff ...
Coordinate notarization and legalization (e.g., apostille, consular legalization) of regulatory and corporate documents required for international markets. * Process invoices related to Regulatory ...
Coordinate notarization and legalization (e.g., apostille, consular legalization) of regulatory and corporate documents required for international markets. * Process invoices related to Regulatory ...
Corporate Paralegal
Saint Louis, MO · On-site
$50 - $55.28/hr
Notarize corporate and legal documents and assist with related authentication, apostille, and certification requirements. * Maintain hard-copy and electronic files of executed agreements, corporate ...
Corporate Paralegal
Saint Louis, MO · On-site
$50 - $55.28/hr
Notarize corporate and legal documents and assist with related authentication, apostille, and certification requirements. * Maintain hard-copy and electronic files of executed agreements, corporate ...
Manage Notarizations (CA licensed notary public a plus), Legalization/apostille of regulatory documents * Assist in documentation and signature preparation for: * License renewals * Establishment ...
Quick apply
Manage Notarizations (CA licensed notary public a plus), Legalization/apostille of regulatory documents * Assist in documentation and signature preparation for: * License renewals * Establishment ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes. * Help drive consistency, control, and operational ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes. * Help drive consistency, control, and operational ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes. * Help drive consistency, control, and operational ...
Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes. * Help drive consistency, control, and operational ...
Corporate Paralegal
$69K - $92K/yr
Notarize corporate and legal documents and assist with related authentication, apostille, and certification requirements. * Maintain hard-copy and electronic files of executed agreements, corporate ...
Corporate Paralegal
$69K - $92K/yr
Notarize corporate and legal documents and assist with related authentication, apostille, and certification requirements. * Maintain hard-copy and electronic files of executed agreements, corporate ...
Corporate Paralegal
Santa Cruz, CA · On-site
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
Santa Cruz, CA · On-site
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ability to ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ability to ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Corporate Paralegal
$91K - $149K/yr
Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...
Business Lead
Sacramento, CA · On-site +1
$120K - $130K/yr
Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...
Business Lead
Sacramento, CA · On-site +1
$120K - $130K/yr
Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...
Business Lead
Sacramento, CA · Remote
$120K - $130K/yr
Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...
Quick apply
Business Lead
Sacramento, CA · Remote
$120K - $130K/yr
Understanding Notary and Apostille business processes, needs, roles, and responsibilities. * Being familiar with the client Automation System business rules and functional requirements. * Leading and ...
Corporate Paralegal, Legal & Compliance Group
New York, NY · On-site
$77K - $103K/yr
... notarization and apostille processes. • Provide administrative support as needed. • Assist with projects as assigned. The salary range for this role is between: Our generous benefits package ...
Corporate Paralegal, Legal & Compliance Group
New York, NY · On-site
$77K - $103K/yr
... notarization and apostille processes. • Provide administrative support as needed. • Assist with projects as assigned. The salary range for this role is between: Our generous benefits package ...
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In-House Administrator
Arlington, VA · On-site
$19 - $25/hr
... apostille, and legalization company serving the DC, Virginia, and Maryland metro area. We help ... Must become a licensed Notary Public (or obtain a commission within a designated timeframe if not ...
Quick apply
Be Seen First
In-House Administrator
Arlington, VA · On-site
$19 - $25/hr
... apostille, and legalization company serving the DC, Virginia, and Maryland metro area. We help ... Must become a licensed Notary Public (or obtain a commission within a designated timeframe if not ...
Administrative Assistant - Legal
Torrance, CA · On-site
$21 - $27/hr
Must be able to or be familiar with the Adobe Acrobat Sign platform/application. * Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
Quick apply
Administrative Assistant - Legal
Torrance, CA · On-site
$21 - $27/hr
Must be able to or be familiar with the Adobe Acrobat Sign platform/application. * Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
Must be able to or be familiar with the Adobe Acrobat Sign platform/application. * Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
New
Must be able to or be familiar with the Adobe Acrobat Sign platform/application. * Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
New
Apostille Notary information
See salary details
$30.5K - $34.7K
9% of jobs
$34.7K - $39K
1% of jobs
$39K - $43.2K
1% of jobs
$43.2K - $47.4K
4% of jobs
$47.4K - $51.6K
2% of jobs
$51.6K - $55.9K
1% of jobs
$55.9K - $60.1K
4% of jobs
$61.1K is the 25th percentile. Wages below this are outliers.
$60.1K - $64.3K
12% of jobs
The median wage is $67.1K / yr.
$64.3K - $68.5K
24% of jobs
$72K is the 75th percentile. Wages above this are outliers.
$68.5K - $72.8K
20% of jobs
$72.8K - $77K
21% of jobs
$30.5K
$64.8K
$77K
How much do apostille notary jobs pay per year?
As of Aug 5, 2026, the average yearly pay for apostille notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.
How to become an apostille notary in Florida?
To become an apostille notary in Florida, you must first be a commissioned notary public, complete a background check, and complete a notary education course if required. Then, apply for a notary public commission through the Florida Department of State, and once commissioned, obtain an apostille certification by submitting documents to the state's authentication division. Familiarity with document authentication and notary laws is essential for performing apostille services legally.
What is an Apostille Notary?
An Apostille Notary is a notary public who helps authenticate documents for use in foreign countries that are members of the Hague Apostille Convention. The notary verifies the authenticity of signatures and seals on documents, and then an official apostille certificate is attached by a designated authority, such as the Secretary of State. This process ensures that documents like birth certificates, powers of attorney, or diplomas are recognized internationally. It is important to note that while notaries perform the notarization, only designated government offices can issue the actual apostille certificate.
What is the difference between Apostille Notary vs Notary Public?
| Aspect | Apostille Notary | Notary Public |
|---|---|---|
| Credentials | Notary commission, sometimes specialized for international documents | State-issued commission, no international certification required |
| Work Environment | Primarily legal, government, or international document settings | Local, legal, or business environments for document verification |
| Usage | Authenticating documents for international use under the Hague Convention | Verifying identities and signatures for legal documents within the state |
While both roles involve document verification, an Apostille Notary specializes in authenticating documents for international use through the apostille process, whereas a Notary Public primarily verifies signatures and identities for domestic legal documents. The Apostille Notary often works with international clients and documents requiring Hague Convention compliance, making their services more specialized in global document authentication.
Can any notary do an apostille?
A notary public cannot perform an apostille themselves; instead, they certify documents for authenticity, which are then sent to the appropriate government authority for apostille issuance. Notaries often assist clients in preparing documents for the apostille process but do not issue the apostille directly. The process requires specific government approval and varies by jurisdiction.
What are some common challenges faced by Apostille Notaries when handling international document authentication?
Apostille Notaries often encounter challenges such as navigating varying requirements from different countries, managing tight deadlines for urgent document processing, and ensuring all paperwork is accurately completed to avoid rejection by foreign authorities. Additionally, they must stay current with changes in international regulations and procedures to provide reliable service. Effective communication with clients and government agencies is also essential, as misunderstandings can lead to delays or additional costs.
What are the key skills and qualifications needed to thrive as an Apostille Notary?
To thrive as an Apostille Notary, you need a thorough understanding of notarial procedures, authentication requirements, and relevant state or country laws, often supported by a notary commission or certification. Familiarity with document management systems, authentication software, and state or federal apostille processing platforms is typically required. Excellent attention to detail, organizational skills, and clear communication are vital soft skills for handling sensitive legal documents and liaising with clients. These competencies ensure the accurate, secure, and efficient authentication of documents for international use, which is crucial for legal compliance and client trust.
More about Apostille Notary jobs
What job categories do people searching Apostille Notary jobs look for? The top searched job categories for Apostille Notary jobs are:
Full-time
Medical, Dental, Vision, Life, Retirement, PTO
Re-posted 20 days ago
BNY Mellon rating
7.6
Based on 51 frontline employees who took The Breakroom Quiz
113th of 150 rated financial services
Job description
We're seeking a future team member for the role of Vice President - Paralegal to join our Office of the Corporate Secretary team. This role may be located in New York, NY or Pittsburgh, PA.
In this role, you'll make an impact in the following ways:
- Provide critical support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.
- Maintain U.S. corporate entity information, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.
- Support the maintenance and accuracy of legal entity records and related governance materials across a complex corporate structure.
- Coordinate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
- Draft, review, finalize, and manage incumbency certificates, secretary's certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
- Maintain corporate information for bank branches, representative offices, and nominee companies, including related records and documentation.
- Manage signatory authority requests, approvals, and related inquiries; advise on corporate signing authority matters and assist in maintaining enterprise-wide signing authority structures, processes, and procedures, including authority relating to contracts and powers of attorney.
- Facilitate quarterly regulatory attestations, including coordinating inputs, tracking completion, and maintaining supporting records.
- Coordinate with BNY's registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
- Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines.
- Partner with colleagues in Legal, Compliance, Risk, Tax, Finance, Treasury, and other functions to support corporate governance, entity management, and regulatory compliance activities.
- Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.
- Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.
To be successful in this role, we're seeking the following:
- Bachelor's degree or paralegal certificate required, or the equivalent combination of education and experience.
- 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters.
- Experience in a financial services firm preferred.
- Must be a Notary Public in New York or Pennsylvania.
- High degree of proficiency in Microsoft Office applications.
- Experience with Computershare's Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
- Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
- Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
- Strong attention to detail and excellent organizational skills.
- Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
- Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).
About Us
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
About the Team
At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn
Here's a few of our recent awards:
- America's Most Innovative Companies, Fortune, 2025
- World's Most Admired Companies, Fortune 2025
- "Most Just Companies", Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting.
Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, the employee will be in an "at will" position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
What BNY Mellon employees say
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About BNY Mellon
Sourced by ZipRecruiter
BNY Mellon is a global investments company dedicated to helping its clients manage and service their financial assets throughout the investment lifecycle. Whether providing financial services for institutions, corporations or individual investors, BNY Mellon delivers informed investment and wealth management and investment services in 35 countries. As of Dec. 31, 2021, BNY Mellon had $46.7 trillion in assets under custody and/or administration, and $2.4 trillion in assets under management. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation (NYSE: BK). Additional information is available on www.bnymellon.com . Follow us on Twitter @BNYMellon or visit our newsroom at www.bnymellon.com/newsroom for the latest company news.
Industry
Finance and insurance
Company size
10,000+ Employees
Headquarters location
New York, NY, US
Year founded
1784