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Apostille Notary Jobs (NOW HIRING)

Elite Documents

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In-House Administrator

Arlington, VA · On-site

$19 - $25/hr

... apostille, and legalization company serving the DC, Virginia, and Maryland metro area. We help ... Must become a licensed Notary Public (or obtain a commission within a designated timeframe if not ...

Xona Space Systems, Inc

Corporate Paralegal

Burlingame, CA · On-site

$80K - $130K/yr

... notarizations, and apostille requests. Required Qualifications * 4+ years of experience as a ... Active Notary Public commission is a plus. For U.S. Roles: To comply with U.S. Government space ...

Panasonic

Corporate Paralegal

Newark, NJ · On-site

$74K - $99K/yr

Arrange for notarization, apostille and authentication/legalization of corporate documents for filing in the US and foreign countries. * Maintain accurate and timely corporate data sheets containing ...

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Apostille Notary information

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$30.5K

$64.8K

$77K

How much do apostille notary jobs pay per year?

As of Aug 8, 2026, the average yearly pay for apostille notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.

How to become an apostille notary in Florida?

To become an apostille notary in Florida, you must first be a commissioned notary public, complete a background check, and complete a notary education course if required. Then, apply for a notary public commission through the Florida Department of State, and once commissioned, obtain an apostille certification by submitting documents to the state's authentication division. Familiarity with document authentication and notary laws is essential for performing apostille services legally.

What is an Apostille Notary?

An Apostille Notary is a notary public who helps authenticate documents for use in foreign countries that are members of the Hague Apostille Convention. The notary verifies the authenticity of signatures and seals on documents, and then an official apostille certificate is attached by a designated authority, such as the Secretary of State. This process ensures that documents like birth certificates, powers of attorney, or diplomas are recognized internationally. It is important to note that while notaries perform the notarization, only designated government offices can issue the actual apostille certificate.

What is the difference between Apostille Notary vs Notary Public?

AspectApostille NotaryNotary Public
CredentialsNotary commission, sometimes specialized for international documentsState-issued commission, no international certification required
Work EnvironmentPrimarily legal, government, or international document settingsLocal, legal, or business environments for document verification
UsageAuthenticating documents for international use under the Hague ConventionVerifying identities and signatures for legal documents within the state

While both roles involve document verification, an Apostille Notary specializes in authenticating documents for international use through the apostille process, whereas a Notary Public primarily verifies signatures and identities for domestic legal documents. The Apostille Notary often works with international clients and documents requiring Hague Convention compliance, making their services more specialized in global document authentication.

Can any notary do an apostille?

A notary public cannot perform an apostille themselves; instead, they certify documents for authenticity, which are then sent to the appropriate government authority for apostille issuance. Notaries often assist clients in preparing documents for the apostille process but do not issue the apostille directly. The process requires specific government approval and varies by jurisdiction.

What are some common challenges faced by Apostille Notaries when handling international document authentication?

Apostille Notaries often encounter challenges such as navigating varying requirements from different countries, managing tight deadlines for urgent document processing, and ensuring all paperwork is accurately completed to avoid rejection by foreign authorities. Additionally, they must stay current with changes in international regulations and procedures to provide reliable service. Effective communication with clients and government agencies is also essential, as misunderstandings can lead to delays or additional costs.

What are the key skills and qualifications needed to thrive as an Apostille Notary?

To thrive as an Apostille Notary, you need a thorough understanding of notarial procedures, authentication requirements, and relevant state or country laws, often supported by a notary commission or certification. Familiarity with document management systems, authentication software, and state or federal apostille processing platforms is typically required. Excellent attention to detail, organizational skills, and clear communication are vital soft skills for handling sensitive legal documents and liaising with clients. These competencies ensure the accurate, secure, and efficient authentication of documents for international use, which is crucial for legal compliance and client trust.
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Apostille Notary jobs near you
Infographic showing various Apostille Notary job openings in the United States as of August 2026, with employment types broken down into 95% Full Time, and 5% Contract. Highlights an 85% In-person, 10% Hybrid, and 5% Remote job distribution, with an average salary of $64,777 per year, or $31.1 per hour.

Administrative Assistant - Legal

The Sunrider Corporation

Torrance, CA • On-site

$21 - $27/hr

Full-time

Re-posted 6 days ago

Job description

The posted salary range reflects the anticipated base salary for this position. Actual compensation will depend on factors such as relevant experience, skills, qualifications, and other job-related factors.



JOB SUMMARY

Provide administrative and clerical assistance to the Legal Department.


Essential Duties and Responsibilities

Administrative Assistant supplies administrative and clerical support to the Chief Legal Officer, in-house attorneys, and other members of the Legal Department. This position is a hybrid role.

Responsibilities

  • Maintain and organize physical and electronic legal files, records, and correspondence in accordance with department retention policies.
  • Assist attorneys and legal staff with administrative support and special projects as assigned.
  • Coordinate meetings, conference calls, and appointments for legal department personnel.
  • Assist with maintaining corporate records, entity information, and other compliance documentation, including but not limited to the creation of corporate company binders and document indices.
  • Perform scanning, copying, faxing, and printing documents.
  • Prepare documents for live signatures and/or e-signatures. Must be able to or be familiar with the Adobe Acrobat Sign platform/application.
  • Assist with preparing and coordinating domestic and foreign documents for notarization, legalization, and apostille.
  • Administer E-billing approvals and invoices on the Onit/SimpleLegal platform; coordinate affiliate invoice review and payment; set up new vendors and create new matters on the Onit/SimpleLegal platform. Additionally, assist and liaise with the Accounting Department on invoice approvals, invoices, and billing requirements.
  • Scan and upload documents to the appropriate folders on the SharePoint site or other department-designated repositories for use and retention in accordance with department folder and file-naming conventions.
  • Monitor and maintain department-shared mailboxes and route inquiries appropriately, including, but not limited to, distributing incoming mail/packages and preparing outgoing packages.
  • Coordinate travel arrangements and travel-related expense reconciliation for legal department personnel, including but not limited to preparing expense reports.
  • Coordinate and place orders for departmental supplies as needed.
  • Enter Purchasing Requisitions in Oracle Applications and submit for approval.
  • Prepare petty cash reports and submit all receipts for approval.

Required Qualifications:

  • High School Degree and minimum 3-5 years of experience in an office setting.
  • Work experience as an Executive Assistant, Personal Assistant, or similar role.
  • Ability to manage multiple assignments, set priorities, and adapt to changing conditions.
  • Be a results-driven achiever with excellent organizational skills.
  • Customer service mentality with a detail-oriented mindset.
  • Exemplary interpersonal relations and relationship-building skills.
  • Ability to work in a fast-paced environment and maintain a sense of urgency.
  • Ability to work both quickly and accurately.
  • Proficiency in MS Office Suite, which includes, but is not limited to, Microsoft Word, Excel, PowerPoint, and Outlook
  • Familiarity with Adobe Acrobat, Adobe Sign, SharePoint, Oracle, and willing to become subject matter expert on certain legal matter systems like Onit/SimpleLegal.
  • Outstanding organizational and time management skills.
  • Excellent English verbal and written communication skills.


Sunrider offers a competitive salary, comprehensive benefits, and a hybrid work environment. We are proud to be an Equal Opportunity Employer.