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Apostille Jobs (NOW HIRING)

Campbellsville

$17.25 - $23/hr

Assisting students in the processing of apostille requests, including guiding students through each step of the process * Keeping track of inventory of office supplies and ordering new supplies in a ...

Touro University

Assistant Registrar

Manhattan, NY

$44K - $55K/yr

Verify student enrollment statuses, including loan deferments, insurance forms, full-time letters, State Board verifications, excess credit, Apostille, enrollment and graduation letters, and degree ...

Joby Aviation

Corporate Paralegal

Santa Cruz, CA · On-site

$91K - $149K/yr

Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...

Ametek

Corporate Paralegal

Berwyn, PA · On-site

$68K - $91K/yr

Notarize documents (and obtain apostille/legalization as required). * Support post-closing M&A activities by preparing acquisition summaries and managing post-closing calendar for deadlines.

Joby Aviation

Corporate Paralegal

Marina, CA

$91K - $149K/yr

Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...

Joby Aviation

Corporate Paralegal

San Carlos, CA

$91K - $149K/yr

Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...

Joby Aviation

Corporate Paralegal

Santa Cruz, CA · On-site

$91K - $149K/yr

Coordinate notarization and apostille of documents as required Required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ...

Joby Aviation

Corporate Paralegal

Santa Cruz, CA

$91K - $149K/yr

Coordinate notarization and apostille of documents as required * 3+ years of experience in a similar role * Paralegal certificate or Bachelor's Degree * High ethical standards and the ability to ...

Trustpoint.One

Corporate Paralegal

New York, NY · On-site

$116K/yr

Handle legalization, authentication, and apostille processes for cross-border matters * Collaborate with local counsel and international partners on global entity work * Serve as a key point of ...

Marshall University

Administrative Assistant

Huntington, WV · On-site

$28K - $37K/yr

Notary for diplomas/transcripts/apostille * Assist with Commencement preparations and other duties as assigned. Location MU - Marshall University Salary Range $28,777-$37,410 - Salary is commensurate ...

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Apostille information

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$14

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$47

How much do apostille jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for apostille in the United States is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $26.68 per hour, depending on experience, location, and employer.

How do you become an apostille agent?

To become an apostille agent, individuals typically need knowledge of document legalization processes and familiarity with government procedures. Gaining experience in administrative or legal environments and understanding relevant state or federal requirements can help qualify for the role. Certification is not always required but can enhance credibility in the field.

What are some of the common challenges faced by professionals working in Apostille services?

Professionals working in Apostille services often face challenges such as managing high volumes of sensitive documents with tight deadlines, navigating changing international requirements, and ensuring all documents meet strict legal standards for authentication. They must stay up-to-date with evolving regulations and adapt quickly to new procedures implemented by authorities in various jurisdictions. Additionally, effective communication is vital when working with clients and government agencies to clarify the status of documents and resolve any discrepancies that may arise. This role demands both precision and flexibility to consistently deliver timely, accurate document authentication.

How to become an apostille agent?

To become an apostille agent, you typically need knowledge of document legalization processes and familiarity with state-specific requirements. Gaining experience in document handling, certification, or notary services can be beneficial, and understanding the legal standards for apostilles is essential. Certification is not always mandatory but can enhance credibility in the field.

How to do apostille work as a notary?

A notary performing apostille work must verify the authenticity of documents, often by notarizing them first, then submitting them to the appropriate state or federal authority for authentication. This process involves understanding the specific requirements of the issuing authority and may require additional certifications or training. Notaries should ensure proper record-keeping and stay updated on relevant laws and procedures.

What are the key skills and qualifications needed to thrive in the Apostille position, and why are they important?

To succeed in an Apostille role—typically found in notary, legal, or document authentication work—you need meticulous attention to detail, thorough knowledge of official certification procedures, and often formal notary or legal qualifications. Familiarity with document management systems, government authentication databases, and official seals or stamps is essential. Strong organizational skills, discretion, and clear client communication are crucial for efficiently handling sensitive documents. These abilities ensure documents are authenticated accurately and lawfully, minimizing errors and avoiding processing delays.

What is an Apostille job?

An Apostille job typically involves certifying documents for international use by verifying their authenticity. Professionals in this role ensure that documents like birth certificates, marriage licenses, and legal papers meet the requirements of the Hague Apostille Convention. The process involves obtaining an official seal from a designated authority, such as a state or national government office. This authentication allows documents to be accepted in foreign countries without further legalization.

What is the job description of an apostille?

An apostille specialist is responsible for processing and authenticating documents for international use by obtaining apostilles from government authorities. The role involves verifying document authenticity, completing required paperwork, and ensuring compliance with legal standards, often requiring attention to detail and knowledge of legal or administrative procedures.
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Apostille jobs near you
Infographic showing various Apostille job openings in the United States as of June 2026, with employment types broken down into 90% Full Time, and 10% Contract. Highlights an 100% In-person job distribution, with an average salary of $49,405 per year, or $23.8 per hour.
Administrative Assistant

Administrative Assistant

Campbellsville University

Campbellsville, KY • On-site

$16 - $21.50/hr

Other

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Serve as the first point of contact for the Registrar's Office, greeting visitors and answering the main office phone line.

  • Provide administrative assistance by processing student schedule changes, student letters, name and address changes, and apostille requests.

  • Process submissions to the office ticket request system and assist with data entry verification for students' academic records.

Campbellsville University rating

7.0

Company rating: 7.0 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

383rd of 544 rated colleges and universities

Job description

Administrative Assistant

The Administrative Assistant serves as the first point of contact for the Registrar's Office and ensures the welcoming, friendly, and efficient responses to people who visit the office as well as phone calls to the main office phone line. Additionally, this position will provide administrative assistance in fulfilling daily office tasks.

Job Responsibilities:

  • Ensures the welcoming, friendly, and efficient operation of the front desk greeting area of the Registrar's Office which includes:
    • Serving as the first point of contact, whether in person or by phone, for those who contact the Registrar's Office
    • Assisting visitors to the office, which will include gaining a knowledge of other campus services in order to best refer students to other campus locations
    • Ensuring that the main Registrar's Office phone line is being answered throughout regular office hours and responding to requests in a timely manner
  • Provide administrative assistance in fulfilling daily office tasks, which includes:
    • Processing student schedule changes
    • Writing and distributing various office letters including: visiting student letters, incomplete graduation letters, enrollment verification letters, and other letters requested by students
    • Processing all name/address changes, whether submitted in person or through online submission
    • Assisting students in the processing of apostille requests, including guiding students through each step of the process
    • Keeping track of inventory of office supplies and ordering new supplies in a timely manner
    • Processing submissions to the office ticket request system, and assisting the records manager and technical coordinator in assigning tickets to the appropriate staff person
    • Verifying data entry for students' academic records
    • Assisting with each of the commencement ceremonies held on the Campbellsville campus throughout the year
    • Assisting other staff members in the Registrar's Office with daily tasks
    • Completing various other projects and duties as assigned
    • Working hours necessary to perform job requirements satisfactorily on a regular basis.
    • Managing absences from work in a responsible manner to ensure service to university faculty, staff and students.
    • Complying with Campbellsville University policies and practices and seeking clarification of them when necessary.
    • Honor the mission of Campbellsville University and abide by rules and regulations and Standards of Conduct outlined in the Administrative Policies and Procedures Manual.

Skills & Qualifications:

  • Bachelor's degree is required.
  • Proficiency in all Microsoft Office products is required.
  • A friendly, helpful, and consistently positive attitude to promote a welcoming atmosphere
  • Must have an extremely high level of accuracy, attention to detail, and ability to organize at multiple levels.
  • Excellent communication skills and the ability to get along well with the diversity of those whom we serve in order to provide outstanding customer service in person, over the phone, and through email.
  • Ability to communicate clearly and concisely in both written and oral formats.

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